This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:ALAR 13-106

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$57,408.00 to $74,628.00 / Per Year

OPEN PERIOD:

Wednesday, May 08, 2013 to Wednesday, May 29, 2013

SERIES & GRADE:

GS-0341-11

POSITION INFORMATION:

Full Time - Temporary Promotion NTE 1 Year

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Gadsden, AL United StatesView Map

WHO MAY APPLY:

CURRENT FULL-TIME TECHNICIANS IN THE ALABAMA ARMY NATIONAL GUARD

JOB SUMMARY:

ALABAMA ARMY NATIONAL GUARD

EQUAL EMPLOYMENT OPPORTUNITY: All qualified applicants will receive consideration for merit promotion or appointment without regard to age, race, religion, color, sex, national origin, political affiliation or any other non-merit factor.

The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!
This position is located in a Battalion (Bn) or Squadron (Sqdrn) size headquarters of the ARNG.  The purpose of the position is to function as the Officer in Charge (OIC) of the organization, representing the commander in oversight and conduct of all functions of the organization and is responsible to ensure the Commander’s policies are implemented.  Develops plans and procedures for personnel management, supply management, administration, and public relations in the command.  Provides staff planning and assistance to ensure that required personnel, administration, logistics, strength, public relations, and readiness objectives are achieved and requirements are accomplished.  Activities at this level are concerned with the mobilization readiness of military personnel in a wide variety of occupations including clerical, trades and labor, administrative, technical, and/or professional skills.
EXCEPTED POSITION: Alabama Army National Guard membership is required.
POSITION STATUS: NON-MERIT
LOCATION: HQS 151ST CBRN Battalion
OFFICIAL: MAJ S. DAVENPORT

KEY REQUIREMENTS

  • Must be U.S. Citizen.
  • Must be current Full-Time Technician in the Alabama Army National Guard.
  • Min Mil Rank/Grade: CPT/O-3; Max Mil Rank/Grade: MAJ/O-4
  • Compatible Miltary Assignment: 01A, 42B, 42H

DUTIES:

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ALABAMA ARMY NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Alabama Army National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Alabama Army National Guard must be eligible for immediate membership and employment in the Alabama Army National Guard in the military grade listed in this announcement.

AREA OF CONSIDERATION FOR ALABAMA ARMY NATIONAL GUARD POSITIONS:
AREA ONE
:  All permanent Alabama Army National Guard civilian excepted technicians currently employed.
(1)  Plans and assigns work to be accomplished through subordinates engaged in a variety of occupations.  Makes assignments based on priorities, degree of difficulty, and requirements of the assignment.  Prepares requests for filling vacancies to meet workload requirements.  Participates in the selection of subordinates from lists of eligible applicants.  Reviews and/or recommends appointment, promotion or reassignment of employees.
(2)  Conducts reviews of command policies, activities and programs to ensure subordinate units are effectively and efficiently progressing toward the desired readiness status.  Assists in creating and/or changing command policies and procedures.  Develops instructions for implementation by staff sections, technicians and subordinate elements.
(3)  Develops, implements and evaluates the administrative, personnel and supply policy for the battalion.  Is the primary advisor for the command in the areas of legal, medical, and personnel actions.  Provides technical assistance and guidance to unit level administrative and logistical personnel.  Provides oversight for and consolidates unit level feeder reports.  Analyzes and/or prepares the personnel reporting areas of the battalion/squadron level organizational readiness report.
(4)  Ensures compliance with the Command Supply Discipline Program and Command Maintenance Discipline Program.  Assists in the preparation for and executes additional command level inspections in the area of logistics and maintenance.  Executes and/or oversees the duties of the Property Book Officer (PBO). 
(5)  Provides guidance and funds management for all decentralized logistic funds.  These may include secondary stock funds, office supply accounts, transportation funding, and various classes of supply.  Serves as the approving official for IMPAC expenditures.
(6)  Coordinates and assists in developing plans for recruiting and retention within the command.  Analyzes the personnel portion of the organizational readiness report to determine critical needs and priorities for the strength management program.  Provides guidance to staff officers, commanders and full time employees in policy and procedure changes concerning areas of strength management.  Manages and reports information in regards to personnel accessions, retention, participation, and attrition.
(7)  Keeps abreast and ensures the implementation of new policy statements, regulations and directives issued by higher headquarters concerning administrative, supply and personnel activities.  Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate elements.
(8)  Makes day-to-day decisions for the commander in the areas of personnel and equipment assignments.  Investigates and recommends, as directed, appropriate action on incidents such as property loss or complaints involving the units or assigned members.  Coordinates and ensures the completion of line of duty (LOD) investigations, reports of survey, change of command inventories etc. 
(9)  May be required to represent the National Guard and the Commander in the community.  Provides support for community activities such as parades, celebrations, military funerals, etc Coordinates with civic organizations and school officials for such things as communities support projects, natural disaster or civil disturbance planning. 
(10)  Reviews reports and plans pertaining to the overall organization’s mobilization readiness.  May supervise the execution of the mobilization of individuals or sub elements of the command for the purpose of state or federal missions.  Reviews the organization’s unit readiness report. 
(11)  Ensures the National Guard armories and other facilities in the command are properly utilized and cared for.  Arranges with state ARNG officials for repair, upkeep, and custodial services for the facilities.  Ensures the proper security measures are established and followed.  Initiates rental agreements and receives and accounts for monies received for rental of the headquarters armory.  Audits and reviews armory accounts of subordinate armories.
(12)  Performs other duties as assigned.


QUALIFICATIONS REQUIRED:

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EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the specialized experience listed below; Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANY ANNOUNCEMENT OR THE POSITION DESCRIPTION.
GENERAL EXPERIENCE: Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions.  Experience preparing reports, plans, policies and various correspondence.  Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources.  Experience utilizing the organization, its mission and the organizational staff procedures.  Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs.  Experience developing the mission and work processes of programs throughout the military organization and multi level agencies.  Experience in analytical and investigative techniques. 


Substitution of Education for Specialized Experience: A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours for 12 months of experience. The education must have been in fields directly related to the type of the work of the position (i.e., management, business administration, oral communications, accounting, economics, etc.)

TRANSCRIPTS ARE REQUIRED IF SUBSTITUTING EDUCATION FOR SPECILIZED EXPERIENCE.

COMPATIBILITY REQUIREMENTS: All applications will be considered regardless of Branch/AOC/FA/MOS. Incumbent will be required to be assigned to and qualify in a compatible military position. The selected individual may be required to attend formal technical school training in a military status.
Compatible Military Assignment: OBR: 01A, 42B, 42H
MILITARY GRADE: Only applicants in the military grade listed below will be considered. **Please include your military grade on your resume.
Minimum Military Rank/Grade: CPT
Maximum Military Rank/Grade: MAJ
  Individuals exceeding the maximum military grade are required to submit a letter along with resume agreeing to a military demotion if selected. This statement of understanding is required for basic qualification.
Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver’s license for the state in which they live or are principally employed.
This position requires a Secret security clearance.  The applicant must possess or be able to obtain a clearance within one year of appointment.

HOW YOU WILL BE EVALUATED:

PLEASE DO NOT SEND/FAX/COURIER/EMAIL ANY APPLICATIONS OR RESUMES TO THE ALABAMA NATIONAL GUARD HUMAN RESOURCES OFFICE.  To be considered for this position, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs.  Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


BENEFITS:

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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Flexible Spending Accounts: The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp
Health Insurance: The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp
Leave: Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp
Life Insurance: The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance: The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/
Retirement Program: Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp
This link provides and overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.asp



OTHER INFORMATION:

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Social Security Number


Vacancy Identification Number

888834
1. Title of Job

Administrative Officer
2. Biographic Data

3. E-Mail Address


4. Work Information

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


11

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties


001 Administrative Officer

21. Geographic Availability


011280055 Gadsden, AL

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Are you currently a Full-Time Federal technician in the Alabama Army National Guard?

A. Yes, I am currently a Full-Time Federal Technician in the Alabama Army National Guard.
B. No, I am currently a Temporary Federal Technician with the Alabama Army National Guard.
C. No, I am not currently a Full-Time Federal Technician in the Alabama Army National Guard.

2. Are you currently within the required ranks for this positoin (CPT-MAJ)?

A. Yes, I am currently within the required ranks for this position.
B. No, I am not currently within the required ranks for this position.

3. Do you currently possess experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations AND supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques AND experience using computer and automation systems.

A. Yes
B. No

To fully qualify for this position, applicant must possess at least 36 months experience in each of the following tasks. For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Do you possess experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions?

5. Do you possess experience preparing reports, plans, policies and various correspondence?

6. Do you possess experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. Experience utilizing the organization, its mission and the organizational staff procedures?

7. Do you possess experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs?

8. Do you possess experience developing the mission and work processes of programs throughout the military organization and multi level agencies?

9. Do you possess experience in analytical and investigative techniques?

 



HOW TO APPLY:

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To apply for this position, you must provide both of the following parts:
1. Your responses to the Qualifications Questionnaire, and
2. Your resume and any other documents specified in the Required Documents section of this job announcement.
Option A:  Online Qualifications Questionnaire.
Tips for using the Online Qualifications Questionnaire:
   You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.
   You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.
   You must complete the entire process by 12:00 a.m. (midnight) Eastern Standard Time of the closing date -- Wednesday, May 29, 2013
   If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.
To begin your Online Qualifications Questionnaire, choose one of these options:
   If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.
   If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:Online Questionnaire
Option B:  Paper Qualifications Questionnaire.
If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:
1. You can print a copy of this job announcement so that you can read the questions offline.
2. Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.
3. You may submit the Form 1203-FX, resume, and any supporting documents by fax.
If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

REQUIRED DOCUMENTS:

For this job announcement, the following documents are required:
   •Current Resume (list your duties/responsibilities related to the qualifying experience listed above)
   •Qualification Questionnaire (On-line or OPM Form 1203-FX)
   •Transcripts (Required if using education to substitute for experience)
Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

AGENCY CONTACT INFO:

Kissey Vason
Phone: (334)271-7229
Email: KISSEY.N.VASON.MIL@MAIL.MIL
Agency Information:
Alabama National Guard
Human Resources Office
1720 Dickinson Drive
Montgomery, AL
36109-0711
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.
Instructions for completing the OPM 1203-FX
If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.


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Job Announcement Number:

ALAR 13-106

Control Number:

343197300