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This Position Is No Longer Available

Job Title:  Office Aid (TEMP)
Department:  Department Of The Interior
Agency:  Interior, US Fish and Wildlife Service
Job Announcement Number:  R1-13-873240-MS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$28,566.00 to $37,133.00 / Per Year
Wednesday, May 08, 2013 to Tuesday, May 14, 2013
Full Time - Temporary NTE 6 months
3 vacancies in the following location:
Honolulu, HI United StatesView Map
United States Citizens


You too can make a difference in our world. The work of the US Fish and Wildlife Service is meaningful and varied. Want to know more about what it is like to work for us? Click here to watch short podcasts called Meet Your New Boss! and Diversity is our Strength

These are TEMPORARY positions at the Pacific Islands Fish and Wildlife Office, located in Honolulu, Hawaii.  These positions are not to exceed 6 months.  Extension of appointment beyond the initial 6 months will not be authorized. 

ADDITIONAL SALARY INFORMATION: A 12.25 percent cost of living allowance (COLA) will be paid in addition to salary.  COLA rates are subject to change.

For more information about the Pacific Islands Fish and Wildlife Office, visit


  • U.S. Citizenship and Background Investigation
  • Transcripts may be required with application
  • Valid driver's license
  • Subject to Procurement Integrity Requirements
  • Direct deposit of salary payment


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This position has been established to provide budgetary and office support.  Typical duties include:

  • Recording and processing a variety of standard invoices and documents for obligation or payment.
  • Accessing financial databases to input payments, determining cause of rejected transactions.
  • Monitoring financial commitments, obligations, payments and balances.
  • Compiling information for a variety of budget related data calls.
  • Reconciling monthly credit card statements.
  • Greeting visitors, respond to phone, written, and electronic mail inquiries.
  • Preparing correspondence, forms, and reports; setting up electronic and hardcopy file systems.


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You must meet all qualification requirements outlined in this vacancy by 11:59 PM (EST) on the closing date of the announcement.

Note: All applicants (including current and former employees) who are using education or a combination of education and experience to qualify must submit copies of transcripts, which include grades, credit hours earned, major(s), and grade point average or class ranking. Even if you are in or have previously held a position in the series, you must submit the required documents to be considered for this position. If any required course work is not easily recognizable on transcripts, you must submit written course descriptions from the school (e.g., from the school catalog, official course syllabus, or course description verified by the school) for those classes to be credited.

To qualify for this position at the GS-4 grade level, you must meet either A, B, or C below.  In addition, it must be evidenced in your application package.

A. Possess at least one year of general experience which is progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; or

B. Completed two years of education above high school at an accredited educational institution.  You must submit a copy of your transcripts if qualifying based on education; or

C. Possess a combination of qualifying general experience and post high school education, which when combined, meets 100 % of the qualification requirement.


Copies of transcripts are acceptable for application purposes; if selected, official transcripts are required.

All qualifying education must have been obtained in an accredited college or university recognized by the U.S. Department of Education. You can verify accreditation at

Foreign Education: You can receive credit for education earned outside the United States if you provide evidence that it is comparable to an accredited educational institution, or that full credit has been given by an accredited institution in the United States. For more information, see

It is your responsibility to provide evidence that educational provisions are met when applying.

Other Key Requirements (condition of employment):

Physical Demands:  The work is primarily sedentary. Operation of government vehicle is necessary for travel to various administrative sites/offices, attend training, pick up supplies.


Work Environment;  The work is in an office setting performing duties in a manner consistent with all applicable safety standards.  Duties may require occasional travel.


Your application will be evaluated and rated under the Category Rating and Selection Procedures.

If you meet the minimum qualifications for this job, your evaluation will be based on a review of your complete application package and the extent to which your responses to the Questionnaire relate to the knowledge, skills and abilities listed below:

•Knowledge of procedures and regulations governing procurement transactions
•Knowledge of financial procedures and rules
•Skill in administrative support procedures


To preview the Questionnaire, click View Assessment Questions.

We will then place you in one of three categories:
Qualified:  Meets minimum qualifications established for the position, but fails to meet the benchmark definition for the Well Qualified category
Well Qualified: Demonstrates overall competency in the knowledge, skills, and abilities of the position.
Best Qualified: Demonstrates high proficiency and comprehensive level of knowledge, skills, and abilities of the position.

Please make sure that your responses to the questionnaire are supported in your resume. Also, follow all instructions carefully as errors and omissions may affect your score.

Note: If a determination is made that you have rated yourself higher than is apparent in your description of experience and/or education, OR that your application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

Application of Veterans’ Preference: Category rating and selection procedures place those with veterans’ preference above non-preference eligibles within each category. Veterans who meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.


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The Federal government offers a number of exceptional benefits to its employees.

Most Federal employees earn both annual and sick leave. For additional information, visit  Leave Administration.

Temporary employees are not eligible for life or health insurance. If your appointment is extended beyond 1 year, health insurance is available; however, you will pay the full cost.

You will earn Social Security credit while working with the government.



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To apply for this position, you must complete the Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

Your complete Application Package must be received by 11:59 PM (EASTERN STANDARD TIME) Tuesday, May 14, 2013.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the Occupational Questionnaire.  Click the Submit My Answers button to submit your application package.  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you completed the Occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use this cover page and provide the required information. The vacancy ID is 873240.

2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on close date to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the Occupational Questionnaire and submit via fax:

1. Click the following link to view and print the Occupational Questionnaire View Occupational Questionnaire

2. Print the 1203FX form, follow the instructions and provide your responses to the Occupational Questionnairehttp://www.opm.govforms/pdfimage/opm1203fx.pdf.

3. Fax your completed 1203FX form along with any supporting documents to 478-757-3144.

If you do not submit all the required materials, we will not be able to fully process your application, and you may lose consideration for this position. No additional information will be solicited or accepted after the closing date.

If you have any problems submitting your application, contact the online help at

If You Cannot Apply Online:
1. Click the following link to view and print the Occupational Questionnaire View Occupational Questionnaire, and
2. Print this OPM Form 1203-FX to provide your responses to the Occupational Questionnaire, and
3. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.


Ensure your application materials DO NOT include your date-of-birth or contain photograph(s).
For this job announcement, the following documents are required:

1. Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month and year), hours worked per week, and salary.  USAJOBS has a template to ensure a complete resume.
2. Responses to the Occupational Questionnaire.
3. Transcripts, if qualifying based on education.
4. If claiming veteran's preference, proof of eligibility (Member 4 copy of DD-214 or equivalent, SF-15 and VA letter, as appropriate); See

5. Proof of eligibility for priority placement as a surplus or displaced Federal employee under the Career Transition Assistance Program / Interagency Career Transition Program, if applicable. See

If you have questions about the vacancy, contact Human Resources at the phone number or email address listed below and reference R1-13-873240-MS.


Mary Anne Szulist
Phone: (503)231-6136
Agency Information:
US Fish and Wildlife Service Oregon
911 NE 11th Ave
Portland, OR


After you've successfully submitted the online Occupational Questionnaire, you will automatically receive an e-mail acknowledging receipt. After the vacancy closes, your application will be reviewed. Within approximately 20 business days, we will notify you of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

REMINDER: It is your responsibility to maintain access to your e-mail account; undelivered e-mails may cause you to lose consideration or not receive information about your application. Be sure to include your full name and vacancy number (R1-13-873240-MS) in any inquiries regarding this job. Let us know if your contact information changes, or you decide you no longer wish to be considered for the position. If we're unable to contact you, or you do not respond to requests for information, it may be grounds for not selecting you.

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