This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Health Information Management Intern, Technical Career Field Intern

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-NV-13-CMo-887363

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$32,519.00 to $64,050.00 / Per Year

OPEN PERIOD:

Tuesday, May 14, 2013 to Wednesday, May 22, 2013

SERIES & GRADE:

GS-0669-00

POSITION INFORMATION:

Full Time - Internships

DUTY LOCATIONS:

1 vacancy in the following location:
Cincinnati, OH United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy Identification Number (VIN): 887363 (Include # on all documents)

 

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 

 

How would you like to become a part of a team providing compassionate care to Veterans?

 

This vacancy is advertised at the range of grades covered by the VA qualifications standard.  

 

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

 

This position is located in the Health Information Management Section of Patient Business Services at the Cincinnati VA Medical Center.   The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service.   The Health Information Management Intern at this level generally provides advisory and technical services in a developmental capacity.

   

 

VA encourages persons with disabilities to apply.

 

KEY REQUIREMENTS

  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required

DUTIES:

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The intern serves in a developmental capacity as a technical specialist, he/she provides advisory and technical expertise on medical record and health information issues, and provides advice and guidance on health information management program(s) in relation to such issues as documentation requirements for coding/billing, liability issues, advance directives, informed consent, scanning processes, patient privacy/confidentiality, record control processes, and state reporting, etc. The intern will serve under a Preceptor, and will work closely with the Medical Administration Service staff. 

 

Assignments at the GS-5 level serve in a Medical Records Administrator career development position under close supervision. 

 

Assignments at the GS-7 level typically perform duties under senior Medical Records Administrators and are provided ongoing guidance in day to day assignments.

 

Assignments at the GS-9 level, individuals may be assigned to advisory, consultative, supervisory, or non-supervisory positions in a health information department or other organizational entity requiring HIMS competencies. 

 

Assignments at the GS-11 are at the full performance level and include supervisory and program management responsibilities. Candidates will be rated according to the qualification standards, demonstrated knowledge, skills, and abilities at the pertinent grade level, and ability to successfully perform the assignment level,

 

IMPORTANT NOTICE:

NOTE:   The full performance level of this vacancy is GS-669-11.   The actual grade at which an applicant may be selected for this vacancy is in the range of GS-669- 5 to GS-669-7.   The Professional Standards Board (a peer-review group) will review the selected candidate's education and experience and recommend the grade and step at which the candidate will be placed.   The salary is based on the grade and step approved for the selected candidate and final approval by the Medical Center Director.

 

NOTE:   This position is a two year Technical Career Field (TCF) training position. Permanent placement is possible, however it is not guaranteed at the Cincinnati VAMC after training completion. Candidates are required to review and sign TCF Program Training Agreement, Continued Service Agreement, and Mobility Agreement upon selection.

 

 

 

 


QUALIFICATIONS REQUIRED:

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BASIC REQUIREMENTS:   

Citizenship

Citizen of the United States.   

Education or Experience

Experience

-Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems; At least 1 year of this experience must be comparable to a GS-4 level position.

-An associate's degree in the health information field plus 1 year of experience that included the
preparation, maintenance, and management of medical records and health information systems.

 

OR;

 

 NOTE:  Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience.  No credit may be given for partial completion of such training.

 

 Education

-Education equivalent to a baccalaureate degree from an accredited university or college; or

Combination education and experience

-Experience/Education Combination.  Equivalent combinations of experience and education may be used to meet basic requirements.

Physical Requirements. 

Must undergo a pre-employment physical.

English Language Proficiency

MRAs must be proficient in spoken and written English  

 

GRADE REQUIREMENTS:

Creditable Experience

 Knowledge of Current Medical Record Administration Practices.   To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as "core competencies") associated with current health information practice.   This knowledge may be evidenced by one or more of the following:

1. The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions. OR,

2.   Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR,

3.Successful completion of academic course work leading to an advanced degree in health information management or a related field.

Quality of Experience.   Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation.   Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level.   Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.

Part-Time Experience.   Part-time experience as a medical record administrator is creditable according to its relationship to full-time workweek.   For example, an MRA would receive 1 week of full-time credit for each 2 weeks of half-time work.

GRADE DETERMINATIONS: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.

GS-5.  None beyond basic requirements.

Assignment.  Employees at this grade level serve in an MRA career development position under close supervision.

GS-7

Experience.  In addition to the basic requirements, at least 1 year of experience comparable to the next lower grade level.  In addition, the candidate must demonstrate the following KSAs: OR

Advanced Entry Level Placement.  See VA Handbook 5005, Appendix G17.

Demonstrated Knowledge, Skills, and Abilities

 1. Comprehensive understanding of clinical classification systems and nomenclatures.

 2.  Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and the general public.

 3.  Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis.

 4.  Knowledge of and ability to use and evaluate software programs and information systems relative to health information services.

 5.  Knowledge of anatomy, pathophysiology, and medical terminology.

Assignment.  Employees at this level typically serve in an MRA career development position under the supervision of higher level MRAs and are provided ongoing guidance in day-to-day assignments.

GS-9

Experience.  At least 1 year of experience at the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level.  In addition, the candidate must demonstrate the following KSAs: OR,

Education.  Education equivalent to 2 full years of progressively higher level graduate education or master’s or equivalent graduate degree from an accredited college or university in a field directly related to health information.

Demonstrated Knowledge, Skills, and Abilities

 1.  Ability to interpret and apply knowledge of clinical classification systems such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED), and the Healthcare Common Procedure Coding System (HCPCS);

 2.  Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc.;

 3.  Ability to provide technical advice and/or provide oversight on health information issues.  This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity;

 4.  Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc.;

 5.  If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resource management;

 6.  If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, property management; and

 7.  If the position is supervisory in nature, ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities.

Assignments.  At the GS-9 grade level, individuals may be assigned to advisory, consultative, supervisory, or non-supervisory positions in a health information department or other organizational entity requiring health information management competencies.

GS-11

Experience.  At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level.  In addition, the candidate must demonstrate the following KSAs: OR,

Education.  Education equivalent to 3 full years of progressively higher level graduate education or a Ph.D. or equivalent doctoral degree from an accredited university or college in the field of health information.

Demonstrated Knowledge, Skills, and Abilities

 1.  Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management;

 2.  Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards;

 3.  Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures;

 4.  Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information;

 5.  Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records;

 6.  Ability to communicate and negotiate with professionals in higher level positions;

 7.  If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions;

 8.  If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and

 9.  If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management.

Assignments.  This is considered the full performance level for non-supervisory positions.  Individuals at the GS-11 level may be assigned supervisory and program management responsibilities at smaller medical centers where the clinical program does not include a wide range of acute care activities and where the medical records unit staff is predominately Medical Record Technicians.  Employees may also be assigned supervisory and program responsibilities for a portion of the medical records program at medium to complex medical centers that provide a wide range of acute care activities but where a higher graded Medical Record Administrator has overall program responsibilities.

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

 

References :   VA Handbook 5005 at http://www.va.gov/ohrm/joblistings/VAQualStds.doc (also available in the local Human Resources Office) and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at http://www.opm.gov/qualifications/standards/IORs/GS0100/0185.htm.

 

PHYSICAL REQUIREMENTS: Work is primarily sedentary 


APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. 

 

Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

REQUIRED INFORMATION:

 

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

 

HOW YOU WILL BE EVALUATED:

HOW YOU WILL BE EVALUATED:


Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp.



OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.


This position is in the Excepted Service and does not confer competitive status. 

 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.

 



HOW TO APPLY:

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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

 

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account (https://my.usajobs.gov/Account/Login) to see the status of your application after applying, including any messages that may have been sent to you.

 

If you are selected for this position, you will be required to complete the following forms within 3 days from the date of the tentative offer of employment.

 

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire 
  2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144. Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

 

To fax supporting documents you are unable to upload:

  1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID # 887363.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

 

The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, May 22, 2013



REQUIRED DOCUMENTS:

You must provide a complete Application Package which includes:

 

1.     CV or Resume: (If submitting a resume please make sure your resume includes where you worked, when (MM/YY), country of citizenship, and whether you were full-time or part-time.  If you were part time, be sure to state how many hours you worked).  

2.     VA Form 10-2850c - Application for Associated Health Occupations (Available at  http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).

3.     Occupational Questionnaire:       View Occupational Questionnaire

4.     If prior military service, include all copies of your DD Forms 214 or proof of service (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).  

5.     If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).

 

AGENCY CONTACT INFO:

Cincinnati Human Resources
Phone: (513)475-6361
Email: CINVAMCHR@VA.GOV
Agency Information:
Patient Business Services
3200 Vine Street
Cincinnati, OH
45220

WHAT TO EXPECT NEXT:

WHAT HAPPENS NEXT:


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

 

NOTE: If you are selected for this position a number of pre-employment requirements must be met before a final commitment of employment can be made.  Two of these requirements, the background check (E-Qip) and Credentialing (VetPro, if required), must be initiated and completed by the applicant within three (3) days of the tentative offer of employment.  Failure to complete E-Qip and Credentialing (VetPro) within three (3) calendar days may result in withdrawal of the tentative employment offer.


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Job Announcement Number:

VHA-NV-13-CMo-887363

Control Number:

343020600