This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant

Department:Department Of Agriculture

Agency:Forest Service

Job Announcement Number:13-10050034-0614DP-JS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$36,032.00 to $49,562.00 / Per Year

OPEN PERIOD:

Monday, May 06, 2013 to Friday, May 10, 2013

SERIES & GRADE:

GS-0303-5/6

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

6

DUTY LOCATIONS:

1 vacancy - Juneau, AK View Map

WHO MAY APPLY:

US Citizens; no prior Federal experience is required.

JOB SUMMARY:

he Tongass National Forest was established in 1902 and covers nearly 17 million acres in Southeast Alaska. It is the nation’s largest National Forest. The Tongass stretches nearly 500 miles from its boundary with the Wrangell-St. Elias National Park and Preserve in the north, to the Canadian boundary in the south. It is a forest of islands including the Alexander Archipelago, and the mainland. The unique forest landscapes of the Tongass vary dramatically in topographic relief and include a mosaic of forest, peat lands, steep rocky areas, glaciated mountains and other non-forested lands.

Alaska’s magnificent scenery, vast forests, and abundant natural resources match the size of the forest. The Tongass makes up ninety percent of Southeast Alaska and is a land of glaciers, mountains, waterways and thousands of islands separated by straits and channels. The islands and mainland create 11,000 miles of shoreline where regal mountains rise from the tidewater to overlook a mostly undeveloped and isolated landscape. The geography of the Alexander Archipelago presents a transportation challenge and most of the Tongass is isolated from the continental road system. You will find yourself boating or flying in a floatplane to most field locations. Visitors arrive by cruise ship, ferry or commercial airplane.

This position is being concurrently announced under Merit Promotion Announcement Number 13-10050034-0614DP-JS. Current or former Federal employees may apply to both announcements, but should be sure to apply to the Merit Promotion Announcement in order to avoid losing consideration since different referral criteria apply to each type of announcement.  Disabled veterans, candidates with 3 or more years of active duty military service, and candidates eligible for special hiring authorities may apply to the Merit Promotion Announcement if they meet the criteria outlined in the announcement and submit supporting documentation.

This position serves as an Administrative Support Assistant for the Admiralty National Momument and Juneau Ranger District, located at Juneau, Alaska.

For additional information about the duties of the position, please contact Bobbi Sams at 907-789-6212 or at bsams@fs.fed.us.

This position is eligible for telework and other flexible work arrangements. However, it is not a virtual position and the duty station will be in Juneau, AK.

Please read the vacancy announcement thoroughly and follow all instructions to ensure proper consideration. If you are unable to apply on-line or have questions about the meaning of items in the vacancy announcement, please contact Human Resources Management at 1-877-372-7248.

Salary may be adjusted to include a Cost of Living Allowance (COLA). See the OPM website at: http://www.opm.gov/oca/cola/index.asp for additional information about the continuation of COLA after December 31, 2012.

 

 

KEY REQUIREMENTS

  • Must be a U.S. Citizen to apply
  • Males born after 12/31/59 must be registered with the Selective Service.

DUTIES:

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The GS-05 is the trainee for the full performance level of GS-06. This position serves as an Administrative Assistant with the combined Admiralty Island National Monument and Juneau Ranger District business services staff. This position purchases supplies and services within their authority. Keeps District employees up-to-date on policies, rules and regulations such as pay and leave, compensation for injury, promotions, etc. Initiates personnel action requests through an automated system; coordinates and processes payroll, monitoring timely receipt of time and attendance forms; conducts leave audits and facilitates pay and leave resolution between employee and centralized human resource staff. Serves as back-up to the district receptionist by greeting office visitors, answering phones and the radio, and providing routine information to members of the public, referring inquiries to the appropriate person. Serves as a Collection Officer, selling America the Beautiful Interagency Passes and Auke Recreation, Skaters Cabin permits and maps. Provides support by assisting with personnel, time & attendance, property and travel. Serves as Housing Coordinator for 48-bed crew quarters.


QUALIFICATIONS REQUIRED:

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GS-05: One year of specialized experience equivalent to the GS-04 level or the successful completion of four years of education above the high school level in any field.

GS-06: One year of specialized experience equivalent to the GS-05 level.

Specialized experience is defined as:

For the GS-05 level: Performing general clerical support such as greeting visitors, maintaining files and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, faxes and documents; OR reviewing sections of agency or organizational directives and procedures to perform routine tasks such as correspondence work, filing and processing mail.

For the GS-06 level: Establishing and maintaining official program files from receipt of materials to closeout and disposition of files; completing support work in the area of human resources; or assisting with scheduling and monitoring of procurement transactions for the full range of standard items and services to meet the organization’s needs.

To receive consideration for this position, you must meet all qualification requirements as of the closing date of the announcement.


REQUIREMENTS:

Must be 18 years of age


May be subject to satisfactory completion of one year probationary or trial period. 

HOW YOU WILL BE EVALUATED:

You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. Eligible applicants will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Occupational Questionnaire. Applicants with veterans’ preference are listed ahead of applicants who do not have veterans’ preference within each category.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the “Apply Online” button to the right.
To view the application form, visit: https://fs.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid=4971dd79-29cf-4cb7-a749-a1b401007eab


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at:  http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .

OTHER INFORMATION:

Relocation expenses are not authorized.

We may select from this announcement or any other source to fill one or more vacancies.  


This is a bargaining unit designated position.


This agency offers alternative and flexible work schedules.


If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.

Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate to be considered. Information about CTAP/ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp.


Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.



HOW TO APPLY:

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Please read the entire announcement and all the instructions before you begin.

You must complete the application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. Assistance is available during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office well before the closing date for an alternate method. All hardship application packages with supporting documents must be received no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

Step1 – Create a USAJOBS account (if you do not already have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2 - Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3 - Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.

You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.



REQUIRED DOCUMENTS:

The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.

  1. Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade, if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
  2. College Transcripts if education is required for meeting basic qualifications and/or you are substituting education for specialized experience and/or you are using education to meet the criteria for the quality category. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required.
  3. DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit an SF-15 Application for 10-point Veteran Preference. Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.

Other required documents may include:

  • CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from.  Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held. Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).

AGENCY CONTACT INFO:

HRM Contact Center
Phone: 977-372-7248
Fax: 866-339-1808
TDD: 800-877-8339
Email: fsjobs@fs.fed.us
Agency Information:
USDA FOREST SERVICE
Do not send applications, see How to Apply tab for instructions
Albuquerque,
87109
United States
Fax: 866-339-1808

WHAT TO EXPECT NEXT:

If you set up your USAJOBS account to send automatic email notifications, you will receive an acknowledgement email that the submission of your online Occupational Questionnaire and resume was successful, if you were referred to the selecting official for consideration, and if you were selected or not selected.  If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application.  Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official.  If further evaluation or interviews are required, you will be contacted.   Normally, a final job offer to the selected candidate is made within 30-60 days after the issuance of the certificate

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Job Announcement Number:

13-10050034-0614DP-JS

Control Number:

343000300