This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant - SV-0301-G/H

Department:Department Of Homeland Security

Agency:Transportation Security Administration

Job Announcement Number:HQ-OGS-13-611287

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$48,891.00 to $92,407.00 / Per Year

OPEN PERIOD:

Friday, May 03, 2013 to Thursday, May 09, 2013

SERIES & GRADE:

SV-0301-G/H

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

H

DUTY LOCATIONS:

1 vacancy in the following location:
Arlington, VA, USView Map

WHO MAY APPLY:

Open to all U.S. Citizens.

Salary range listed includes Locality Pay of 24.22%.

This position is located in Arlington, VA.

JOB SUMMARY:

Do you desire to protect American interests and secure our Nation while building a meaningful and rewarding career?  If so, the Department of Homeland Security (DHS) is calling.  DHS components work collectively to prevent terrorism, secure borders, enforce and administer immigration laws, safeguard cyberspace and ensure resilience to disasters.  The vitality and magnitude of this mission is achieved by a diverse workforce spanning hundreds of occupations.  Make an impact; join DHS.                     

Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life.  In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce. For additional information about our agency please:
Click Here


KEY REQUIREMENTS

  • You must possess U.S. Citizenship or be a U.S. National.
  • You must complete a favorable Background Investigation (BI).
  • You must be able to obtain and maintain a Secret Clearance.
  • You may be required to work longer than 8 hours/day, weekends & holidays.
  • Foreign travel may be required.

DUTIES:

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This Executive Assistant position is located in the Office of Global Strategies (OGS)/Front Office, Transportation Security Administration (TSA), Department of Homeland Security (DHS). If selected for this position, you will work directly with the Assistant Administrator (AA) and other senior leadership of OGS.  You will provide administrative and programmatic support of the work of the office, and relieve staff members of a variety of important administrative details which do not require immediate attention.  Typical assignments will include but are not limited to:

  • Initiating, tracking, and following up on cases and actions to ensure timely completion.
  • Receiving, assessing, and distributing intelligence information related to transportation security threats and assisting with highly sensitive issues associated with international incidents in coordination with higher level management.
  • Consolidating and maintaining program data in Excel spreadsheets.  Performing analyses of OGS activities; pointing out potential discrepancies and making recommendations for improvement.
  • Maintaining office records (electronic and paper) to inquiries, OGS staff actions, briefings, and other formal related administrative requests to ensure the information is easily retrieved and formatted for similar requests.
  • Developing and implementing procedures for expediting the flow of work through the office.
  • Analyzing and reviewing OGS administrative processes and procedures and making recommendations for improvement.
  • Serving as the principal point of contact for the development and maintenance of the AA's schedule and daily briefing books.
  • Preparing a variety of special sensitive and confidential reports.
  • Assisting the AA/DAA in the development of action plans to accomplish TSA goals.
  • Responding to inquiries and disseminating information for action.
  • Monitoring and overseeing the calendars for the AA/DAA; screening all calls and visitors.
  • Performing special projects and assignments to support TSA critical initiatives.
  • Liaisoning with the DHS, Department of State, and other stakeholders on actions, data calls, scheduling, briefings, and visits.
  • Coordinating policy and other official directives for review by the Division Directors.

The major duties described above reflect the full performance level of this position, SV-H Band. Typically, the lower Pay Band (SV-G Band) involves the same duties but will include more guidance and training; and the projects/work assignments may be less complex.


QUALIFICATIONS REQUIRED:

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To qualify for the SV-G Pay Band level (equivalent to GS-11), you must have one year of specialized experience at the SV-F Pay Band or GS-9 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Such experience includes initiating, tracking, following up on cases and actions; and coordinating administrative activities with a staff; utilizing computer software programs such as Microsoft Office in developing, preparing and completing administrative tasks. OR Completion of a Ph.D. or equivalent doctoral degree in a related field. OR Three (3) full years of progressively higher level graduate education leading to such a degree. OR LL.M, if related. OR A combination of successfully completed higher level graduate courses (beyond the second year) leading to a doctoral degree and specialized experience that would equal at least 100 percent of the total requirements for this position.

GRADUATE EDUCATION: Education at the graduate level in an accredited college or university in the amounts indicated above meets the requirements for this position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one (1) year of full-time study requirement.

Applicants who meet the qualifications listed above based on education or a combination of education and experience MUST provide proof of education such as a list of completed college courses or the date and school of degree including the number of semester or quarter hours or a transcript from an accredited college or university. The information must be provided as an attachment to the application by the closing date of the announcement. If selected, the candidate must supply a transcript or certification of degree.

To qualify for the SV-H Pay Band (equivalent to GS-12), you must have one year of specialized experience at the SV-G Pay Band or GS-11 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Such experience includes performing analyses of activities; utilizing Microsoft Office spreadsheets to maintain office records and administrative requests to ensure adequate and timely responses; researching discrepancies and implementing procedures for expediting the flow of work through an office.

NOTE:  Credit for experience is given based on a 40-hour workweek.  Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience.  No additional credit is given for overtime.

 


You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.

HOW YOU WILL BE EVALUATED:

You will be evaluated based on a comparison of the position requirements against the quality and extent of the experience and/or related education as reflected in your resume and supporting documentation.  You are encouraged to ensure work experiences clearly show possession of the competencies required for this position.  We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If, after reviewing your resume and any supporting documentation, a determination is made that you have rated yourself higher than is supported by your application materials, your category placement may be adjusted and/or you may be excluded from consideration for this job.

When completing the assessment questionnaire for this position, you will be prompted to elect if you wish for your application to be considered as External (where Veterans' Preference applies), as Status (current or former Federal Employees), and/or Internal to TSA as a current permanent or competitive temporary employee.  At that time, please select the answer(s) that apply to you and your application to this position.
To preview questions please click here.


BENEFITS:

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DHS offers competitive salaries and an attractive benefits package, including:  health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.  Other benefits may include:  flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.  DHS is committed to employee development and offers a variety of employee training and developmental opportunities.  For more information, go to www.dhs.gov/careers and select "benefits."



OTHER INFORMATION:

Eligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies.  The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies.  Information from OPM on this or other Interchange Agreements is available at: http://www.opm.gov.

To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy.  To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position.  

TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence.

Payment of relocation expenses (Permanent Change of Station) is not authorized. Qualified non-competitive eligible candidates may be referred for consideration on a separate, unranked list. More than one position may be filled from this announcement.

HOW TO APPLY:

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Please Note: All of the following must be received in our office by 11:59 PM EST (Eastern Standard Time) on the closing date of this announcement. This includes both online and mailed application materials. If we do not receive all required information by the closing date, your application may not be considered.

Your application must include:

1. Resume
2. Self Assessment Questionnaire for this position
3. Applicable supporting documents (see Required Documents Section)

Click the "Apply Online" button below and follow the prompts to apply.  If you are unable to access the automated application system, we may need to reset your password.  Please call the TSA HR Access Help Desk at 1-877-872-7990 between the hours of: 7:00AM - 8:00PM ET Monday - Friday, 10:00AM - 3:00PM ET Saturday, or 11:00AM - 4:00PM ET Sunday.  

If you are unable to apply online, please call the Help Desk at the number listed above for a printed Employment Packet which will be sent to you for completion and return to this office.


REQUIRED DOCUMENTS:

In addition to a resume and the assessment questions, you must submit copies of any of the following documents if you are applying based on current or former Federal Government Status (if you are not a current TSA employee), Veterans' Preference, or education or a combination of education and experience:

SF-50, Notification of Personnel Action - Current TSA employees are not required to submit an SF-50 to support eligibility for internal/status consideration.

If you are not a current TSA employee: you must submit your most recent personnel action SF-50
(or equivalent document) to support your eligibility for Status consideration.  If you elect Status for the consideration of your application without submitting an SF-50 demonstrating your current or previous permanent Federal employment status, and you are not a current TSA employee, your application may not receive Status consideration.

DD-214 - If you are claiming Veterans' Preference, provide a copy of your DD-214 (Member Copy 4) Certificate of Release or Discharge from Active Duty, or other appropriate documentation to prove your entitlement and to provide verification of an Honorable Discharge. Failure to provide this documentation will result in your application not receiving 5-point preference.

SF-15 and VA Letter - If you are claiming Veterans' Preference based upon a Compensable Disability, Widow or Spouse Entitlement, or as a Purple Heart recipient, you must submit your DD-214 or other proof of entitlement; an SF-15, and the required proof of disability, i.e., Department of Veterans Affairs letter dated 1991 or later. Failure to provide this documentation will result in your application not receiving 10-point preference.

Transcripts - If you wish to qualify for this position based on your education, submit copies of your transcript(s) from accredited colleges or universities for each school attended.

AGENCY CONTACT INFO:

HR Help Desk
Phone: 877-872-7990
Fax: 571-258-4052
TDD: 877-872-7992
Email: Helpdesk@TSA-HRAccess.com
Agency Information:
DHS/Transportation Security Administration
Shared Service Center
2650 Park Tower Drive
Suite 201
Merrifield, VA
22180
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interview. We will notify you of the outcome of these steps when they have been completed. You may also check your application status by visiting the Candidate Dashboard.

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Job Announcement Number:

HQ-OGS-13-611287

Control Number:

342973600