Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Student Trainee (Administrative Support Assistant), GS-0399-5/6/7 Intern
Agency:  National Science Foundation
Job Announcement Number:  NSF-2013-0028

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$34,075.00 to $54,875.00 / Per Year
Friday, May 03, 2013 to Friday, May 17, 2013
Full-Time, Part-time. - This is an Internship position under the Pathways Program.
FEW vacancies - Arlington, VA, US  View Map

Open to any U.S. Citizen, at least 16 years old, who is a student. Must be enrolled for the current/upcoming semester 2013 in a degree or certificate-seeking program taking at least a half-time course load. Must have at least a 2.5 grade point average on a 4.0 scale. Students are employed throughout the academic year.


Are you looking for a job where you can make a difference? Interested in working in a dynamic, small-agency environment? At NSF, every member of the team contributes to success! That's just one of the reasons why NSF, conveniently located in the heart of Ballston, is one of the best places to work in the federal government. Due to its relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from our newest work- life initiatives to the latest scientific, engineering, and education developments.

At NSF, you will use your Student Trainee (Administrative Support Assistant) expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become a reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you're seeking variety and challenge in a collegial atmosphere, look no further than NSF! More about NSF

This is an opportunity under the Internship Program component of the Pathways Programs. The Internship Program provides students enrolled in high schools, colleges, trade schools and other qualifying educational institutions with paid opportunities to work in agencies and explore Federal careers while completing their education. Veteran's Preference will be applied in filling positions under the Pathways Programs.

This announcement is for a Student Trainee (Administrative Support Assistant).

Eligible students must be enrolled at least half-time in an accredited academic institution and maintain a 2.5 GPA or higher.

  • Students can be hired for Internship positions at any time during the year.
  • Students typically work part-time during the school year and full-time during the summer, winter, and spring vacations.
  • Students will be on indefinite appointments during their period of eligibility under the Internship Program.
  • Interns will be required to sign an agreement that outlines the parameters of the Internship Program during employment with NSF.
  • The Internship Program allows students an opportunity to be converted non-competitively to a career-conditional or term position once the student completes all requirements of the Internship Program.
  • Noncompetitive conversion to a permanent or term position is not guaranteed. The Intern’s eligibility for conversion does not guarantee that the agency will opt for conversion.


  • You must have a grade point average of 2.5 or higher on a 4.0 scale;
  • You must be taking at least a half-time course load;
  • Background investigation;
  • Preview questions at bottom of Qualifications & Evaluations--see tab above.


Back to top

National Science Foundation is seeking an Student Trainee (Administrative Support Assistant). Specific duties include the following:

  • General Office Support
  • Receives visitors and screens phone calls. Sorts and distributes mail. Receives, controls, and tracks all correspondence and documents. Serves as a liaison with other NSF organizations when setting schedules, coordinating activities, and obtaining and providing information. Assists with managing calendars and scheduling appointments. Handles arrangements for meetings. Establishes, organizes, and maintains files. Creates, maintains, and distributes documents and records. Serves as primary timekeeper. Assists with preparation of purchase orders and requisitions. Assists in coordinating equipment and telephone repairs. Assists with providing logistical support for committee meetings.

  • Travel Management
  • Utilizes Fed Traveler to arrange domestic and foreign official travel. Prepares travel authorizations and expense reports. Obtains hotel and transportation reservations. Coordinates meetings and appointments. Prepares Guest Travel documents.


    Back to top

    To qualify at the GS-05 level, you must have one year of specialized experience at least equivalent to the GS-4 level in Federal service. Examples of specialized experience include: receiving visitors and screening telephone calls; sorting and distributing incoming mail; drafting spreadsheets and word processing documents; assisting in setting up meetings; maintaining filing systems; assisting with making travel arrangements; & maintaining supervisors daily calendar of appointments OR have successfully completed four full years of education above high school level.

    To qualify at GS-06 level, you must have one year of specialized experience equivalent to the GS-5 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets and word processing documents; assisting with coordinating participants, space, and materials for meetings; maintaining filing systems; reviewing correspondence and documents to ensure proper format; assisting with making travel arrangements; & maintaining supervisors daily calendar of appointments.

    To qualify at GS-7, you need to have one of the following: At least one year of specialized experience equivalent to the GS-6 level in the Federal service. Examples of specialized experience include the following: interpreting and applying regulations, policies and procedures to perform a variety of administrative support duties; developing and maintaining spreadsheets and other financial records; developing work tracking systems to ensure timely completion of work assignments; coordinating and making travel arrangements; composing/typing reports in final OR Completion of 1 full academic year of graduate level education OR eligibility under the Superior Academic Achievement Provision: Achievement of Baccalaureate and in the upper one-third of your graduating class or a GPA of 3.0 or higher out of 4.0 as recorded on your official transcript, or based on courses completed during your final 2 years.

    All Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. Applicants may verify accreditation at the following website: Accreditation

    Note:  Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum.

    You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position This position is in the bargaining unit.


    Category rating procedures will be used to rank and select eligibles.  Based on your responses to the occupational questionnaire, you will be assigned a score.  Your score will determine in which of three categories you will be placed:  Excellent, Very Good, or Good.  Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.  Veterans with a service-connected disability of 10% or more will be placed at the top of the highest quality category.

    Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official 
    To preview questions please click here.


    Back to top

    A GREAT LOCATION! The National Science Foundation is conveniently located one block from the Ballston Metro Station, a few blocks from Routes 66 and 50, and about three miles from downtown Washington. Employees may rent parking spaces in the building garage. There are many shops and restaurants within easy walking distance. Employees receive the Federal benefits package and NSF offers:

    • Pre-tax parking
    • Public transportation subsidy
    • Child Development Center on site
    • Child care subsidy
    • Flexible working hours
    • Telecommuting
    • Physical Fitness Facility on site
    • NSF Federal Credit Union on site
    • Health Services Unit on site
    • Employee Assistance Program


    For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

    This announcement may be used to fill like positions in other organizations within the National Science Foundation.

    Relocation expenses will not be paid.


    Back to top

    Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

    If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

    WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.


    You are strongly encouraged to submit all required documents at the time you submit your resume.

    • You should provide current transcripts that include your GPA (You MUST submit your unofficial college transcripts with your application. This office will be unable to determine qualification eligibility without transcripts.  Applications without transcripts are incomplete applications and may be rated "INELIGIBLE".  Transcripts will not be accepted after the closing date of this announcement.)
    • You should provide proof of enrollment for the current or upcoming semester 2013 that includes your GPA (i.e., course schedule, acceptance letter, letter from the registrar)

    If you are eligible under a special appointing authority (e.g., veterans appointment
    or persons with mental retardation, severe physical disability or psychiatric disabilities), you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
    1. DD-214 (Member-4 copy); and only if applicable, SF-15, Application for 10-Point Veteran's Preference, plus the Department of Veterans Affairs Notice of Compensable Disability Rating to verify 10-Point Veteran's preference and/or to document eligibility under the disabled veterans appointing authority.

    All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).


    Carolyn St. Hill
    Phone: 703-292-8251
    Fax: 703-292-7478
    TDD: 703-292-8044
    Agency Information:
    4201 Wilson Blvd.
    Room 315
    Arlington, VA
    Fax: 703-292-7478


    You may check the status of your application at any time on the USAJOBS website.

    Back to top
    EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance