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This Position Is No Longer Available

Job Title:  Institutional Review Specialist GS-1101-11/12 (All Sources)
Department:  Department Of Education
Agency:  Federal Student Aid
Job Announcement Number:  FSA-2013-0107

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$61,612.00 to $98,022.00 / Per Year
Monday, May 06, 2013 to Friday, May 17, 2013
Full-time - Permanent
FEW vacancies - Denver, CO, US  View Map
2 vacancies - Washington, DC, US  View Map
FEW vacancies - Chicago, IL, US  View Map

The area of consideration for this position is "All Recruiting Sources"-All qualified U.S. citizens. Announcement FSA-2013-0121 is open concurrently with an area of consideration of "Federal Agencies" for status candidates. Applicants with non-competitive eligibility (i.e. VEOA, Sch. A, etc.) should also apply under announcement FSA-2013-0121.


Join our Team! Federal Student Aid (FSA) is Funding America's Future, One Student At A Time.  Our Vision: To be the most trusted and reliable source of student financial aid, information and services in the nation.

How would you like to work for the largest organization within the Department of Education (ED) with approximately 1,200 employees located in Washington, DC and in 10 regional offices throughout the United States?  That organization is the office of Federal Student Aid (FSA).  FSA is the largest provider of student financial aid in the nation, providing more than $150 billion each year in grants, loans, and work-study funds to 15 million students attending college or career school. FSA is also responsible for managing or overseeing $948 billion in outstanding loans - representing 163 million student loans to more than 38 million borrowers. Just think: you will be among a team of experts who are responsible for helping millions of students achieve their goals.  At Federal Student Aid, we are proud to sponsor millions of American minds pursuing higher education.  Every part of our team from student aid delivery and servicing operations to vendor and contract management to budgeting and cost control plays an essential role in achieving our mission. 


This position is located in the U.S. Department of Education, Federal Student Aid, Program Compliance, School Eligibility Service Group(SESG). The School Eligibility Service Group is responsible for the oversight services of eligible postsecondary Title IV schools and their servicers. This includes institutional and program eligibility, resolving and analyzing an institution's compliance audits and financial statements, conducting program reviews of institutional Title IV compliance, and management of an institution's method of payment. Each division  within School Eligibility Service Group (SESG) has the responsibility for the oversight of specific institutions. Institutions are generally assigned to a division based on the location of an institution's main campus or its unique ownership structure. Each division may be responsible for some or all of the oversight responsibilities under the purview of the SESG. The incumbent may be assigned to any School Participation Teams or Division within the School Eligibility Service Group (SESG).


  • Relocation Expenses will not be paid
  • Driver's License
  • Must complete a Background Investigation and fingerprint check
  • Must complete a One-year Probationary Period
  • Must be a U.S. citizen
  • Overnight travel 5 nights per month


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Works with Program Compliance team members to develop background data.  Conducts reviews of student financial assistance programs at institutions of postsecondary education with particular attention given to the administration and management of Title IV funds.  Through on or off-site visits, determines whether these institutions are disbursing, utilizing, and administering Federal funds appropriately.  This involves the development of sampling techniques to determine the extent of non-compliance, and to assess liabilities due the Federal government. 


Assesses administration of the Title IV programs to determine if Federal funds are adequately safeguarded and used only for the purposes specified in applicable Federal regulations.  Analyzes fiscal records and drawdown methodologies to ensure Federal money is awarded correctly and requested only as needed.  Evaluates complex need analysis forms to ensure expected family contribution, cost of attendance and resultant financial need have been accurately computed and properly utilized in packaging students with Federal financial assistance. 


Justifies, supports, and provides findings of non-compliance to college presidents, comptrollers, bursars, business managers, financial aid directors, and registrars.  Evaluates conditions during the program reviews for gross mismanagement and pervasive non-compliance with Federal regulations that may jeopardize Title IV funds.  Where those conditions exist, support that conclusion and justify recommendation for appropriate administrative action.  If departmental authorities concur with the proposed administrative action, gathers evidence and prepares case against the institution. Works with the OIG for Audit and/or for Investigations by providing summary of findings and any supporting documentation.


When alerted that participating institutions have closed or are in imminent danger of closing, takes appropriate action to preserve the government’s interest, which may include seizing records, promissory notes and other assets if in his/her opinion dissolution is imminent.  Conducts analyses of institutional applications for Title IV funding for schools seeking renewal certification, to add additional programs eligible for student assistance, to establish an additional location, etc. Evaluation involves an inspection of fiscal records, audits, balance sheets, and profit and loss statements and it requires an assessment of the adequacy of staff, physical facilities, administrative structure, and the record keeping systems of the institution.


Prepares program review summaries transmitting results of on or off-site program reviews, which may contain recommendations on corrective action required, to officials of participating institutions or agencies.  Prepares a variety of regular and required reports on operational and program problems or accomplishments.


Serves as liaison with the Administrative Actions and Appeals Group, Business Operations, and the Financial Management Service to ensure all payment requests are processed accurately and timely. Responds to inquiries from institutions, servicers, the general public, guarantee agencies, and other State and Federal agencies regarding oversight and monitoring.




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Three academic years of graduate education.  OR

A doctoral or equivalent degree.  OR

All qualified candidates must have one year of specialized experience equivalent to the GS-9 level in the Federal Service.  Examples of such experience may include: working with legislation, regulations, policies and procedures governing the Title IV Student Financial Assistance Programs.

Combination of education and experience.


All qualified candidates must have one year of specialized experience equivalent to the GS-11 level in the Federal Service.  Examples of such experience may include:  working with legislation, regulations, policies and procedures governing the Title IV Student Financial Assistance Programs.



 Applicants are expected to possess the Knowledge, Skills and Abilities (KSAs) listed below to qualify for this position. These KSAs are addressed in the self-assessment questionnaire that you will complete for this announcement. You do not need to respond separately to the KSAs listed below. Your answers to the on-line experience questions will serve as responses to the KSAs. Your application will be evaluated based on your ability to demonstrate the following knowledge, skills, and abilities/competencies (KSAs):


  1. Knowledge of legislation, regulations, policies and procedures governing the Title IV Student Financial Assistance Programs.
  2. Skilled in analyzing data and making determinations.
  3. Ability to conduct Title IV program review.
  4. Ability to communicate technical information effectively orally and in writing.
  5. Skilled in creating, editing, and writing a variety of documents using word processing.
WARNING! High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from best-qualified status or result in a lowered score. Your responses to the vacancy questions must be substantiated by your on-line resume.  Be sure that the experience/education as described on your resume contains accurate and sufficient information that clearly supports your responses to all of the questions by addressing experience and education relevant to this position.   If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings can/will be changed, or you may be removed from employment consideration.  You should make a fair and accurate assessment of your qualifications.  Applicants who do not respond to the application questions will be rated ineligible.


Eligible candidates will be placed for selection consideration into three (3) categories as described below:


1 - Qualified Category

2 - Well Qualified Category

3 - Best Qualified Category


Do not overstate or understate your level of experience and capability. You should be aware that your ratings are subject to evaluation and verification.

To preview questions please click here.


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The Department of Education/Federal Student Aid offers a comprehensive benefits package including paid vacation and sick leave, federal holidays, health and life insurance, and participation in the Federal Employees Retirement System (FERS), including the Thrift Savings Plan (TSP).  Click on

 to find out more about federal benefits.


Why Work at ED/FSA?
The U.S. Department of Education (ED)/Federal Student Aid (FSA) is a great place to work. For more detailed information regarding our various work sites, please click on the link below:

As an ED/FSA employee, you will benefit from our family-friendly work environment.  As part of our commitment to maintain a productive balance between work and home, we offer excused leave for Parent/Teacher Conferences (4 hours); excused leave for annual health screenings (4 hours); and matching leave for community volunteer service.  Other incentives such as Telecommuting and Alternative Work Schedules also may be available to you.

ED/FSA offers positions that are fair and competitive in compensation; developmental opportunities to exhibit teamwork and goal-oriented projects to enrich your federal career.



"Veterans interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, may send an email to

 to schedule an appointment for a session.   Veterans Counseling Session must be placed in the subject line of the email."

The Federal Government is committed to expanding access to employment by hiring people with disabilities; providing technical assistance and information on reasonable accommodations for people with disabilities; and identifying and removing barriers to work.  Persons with disabilities may apply for jobs filled either competitively (where qualified individuals compete with one another through a structured process), noncompetitively (where a qualified individual may be selected based on a special appointing authority), or through an excepted appointing authority for people with disabilities (i.e. Schedule A).  People who are selected for a Federal job must meet the qualification requirements for the position and be able to perform the essential duties of the job with or without reasonable accommodation. For information on "People with Disabilities" please visit

Interagency Career Transition Assistance Plan (ICTAP) Career Transition Assistance Plan (CTAP)- Eligible federal employees who were in positions and who were displaced from their positions may be eligible for selective priority over other candidates, under the ICTAP or the CTAP.  Information about these programs may be found at the following links. In order to qualify, your application must receive a score of 85 in comparison with the knowledge, skills and abilities criteria.  If you believe you are eligible for this special consideration, it is critical that you read the information provided in the links below.


Student Loan Default
Applicants selected for positions are subject to a background check to verify that he or she has not defaulted on any loan funded or guaranteed by the U.S. Department of Education.  Applicants found to be in default will be contacted to make arrangements for repayment prior to being made an official offer of employment.





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Please carefully read the information provided under the link listed below. The section entitled "How to Apply" provides detailed instructions on faxing your supporting documentation. All required supporting documentation MUST be received by midnight Eastern Time on the closing date of the announcement. You are encouraged to thoroughly review the list of supplement documents required. It is critical to note that many documents may not pertain to you. You are only required to submit those that apply to you.



SF-50 (Current and Former Federal Employees):  Submit a copy of an SF-50, Notification of Personnel Action, which shows your current grade and competitive civil service status.  If your current grade is not your highest permanent grade, submit a copy of an additional SF-50 showing your highest grade.  

Veterans' Preference Documentation (DD214, VA letter, SF-15):  Required from applicants if applying for an appointment under special veterans' appointing authority

CTAP/ICTAP Documentation:  Required from displaced Federal employees if meeting this criteria


Noncompetitive Appointing Authority Documentation:  Required from applicants applying for consideration under a noncompetitive authority

Education Documentation:  Submit a copy of your transcripts of courses showing title, number of credits, grade, and date of completion. 

No forms will be accepted after the closing date.


No forms will be accepted after the closing date.


Dana Dessesow
Phone: 202-377-4623
Fax: 202-275-4574
Agency Information:
830 First Street, NE
Room L-118-5
Attn: Human Resources Services
Washington, DC
Fax: 202-275-4574


We will inform you of the status of your application at four stages: (1) Upon receipt of your application; (2) Upon minimum qualification determinations; (3) Upon issuing the highly qualified candidates to the hiring official; and finally (4) once a selection is made. It is essential that you have a current e-mail address on file with USAJOBS. You will be notified of our application status by the servicing Human Resources Specialist via email. You may also check the status of your application at USA JOBS.

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