This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:CYS Administrator

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:WENAFEW13885742

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$75,000.00 to $81,000.00 / Per Year

OPEN PERIOD:

Thursday, May 02, 2013 to Thursday, May 16, 2013

SERIES & GRADE:

NF-1701-04

POSITION INFORMATION:

Full Time - Indefinite

PROMOTION POTENTIAL:

04

DUTY LOCATIONS:

1 vacancy in the following location:
Schofield Barracks, HI United StatesView Map

WHO MAY APPLY:

US Citizens and Non Citizens

JOB SUMMARY:

 

Mission: Supporting each Warrior, Family and Community with sustainable services, ensuring power projection readiness from Hawaii.

ChallengeYourself - Be an Army Civilian - Go Army!

PCS Cost is authorized

Salary:  $75,000.00 to $81,000.00 plus 12.25% COLA (Island of Oahu)

This position is located at DFMWR, Child, Youth & School Services Division, Schofield Barracks, Hawaii

KEY REQUIREMENTS

  • Direct Deposit is required
  • Social Security card is required
  • Medical examination is required after selection
  • Immunization screening is required after selection

DUTIES:

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Serves as the Child & Youth Services (CYS) Administrator of a Level 3 and higher CYS Program consisting of center-based programs/services and a quarters-based system Family Childcare (FCC) Homes. May include a special needs program for severely handicapped or some other significant enrichment program. Has the oversight and responsibility for the operation, integration, coordination, and oversight of an installation Child and Youth Delivery System IAW all applicable regulations and standards. Applies professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Provides program oversight and accountability for the performance of staff and the safety and well being of children and youth IAW DoD, Army and local policies and standards. Ensures staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Develops policies, procedures and SOPs to support program goals.
Plans and supervises administration of the center-based system to include full day, part day preschool, before and after school age programs, hourly, special needs programs/services and summer camps for school age children. Plans and directs efforts which provide interaction between all program component staff, parents, and community. Ensures program types provided with the program are developmental in nature regardless of setting or length of time in care. Develops criteria and monitors the implementation of the organization of center-based indoor child activity spaces into functional areas that provide developmentally appropriate learning experiences for children and youth.
Plans and supervises the administration of the quarters-based system of FCC Homes within the community. Formulates policies and procedures necessary for the operation of all FCC Homes in the quarters-based system in accordance with regulations and regulations and to comply with CYS minimum standards. Defines and monitors implementation of policies involving certification of FCC Homes and FCC Providers. Plans and directs interaction between FCC Providers, parents and the community.
Establishes and oversees food service program for centers and quarters-based programs ensuring compliance with Army and USDA food program policies and procedures to include proper meal components and food service/preparation and storage. Ensures nutritionally balanced meals and / or snacks are provided.
Develops program budget for all components, coordinates management of funds and resources for NAF and APF personnel, equipment, supplies, travel, training, contracted services, rentals, investments and capital expenditures. Meets cost per space/program goals. Manages program to budget. Conducts written analyses of budget variances, and prepares justification for funding of program resource requirements. Utilizes Child and Youth Management System.
Serves as a member of the Installation Child and Youth Evaluation Team to ensure compliance with health, fire, safety, facility and program regulatory requirements and CYS baseline standards. Maintains DoD/Army certification for assigned CYS programs. Ensures assigned CYS programs achieve and retain national accreditation or Army equivalent and maintains accreditation/Army equivalent standards.
Implements and monitors DA policies to include CYPPP guidance, fee policies, program registration/enrollment, baseline standards and benchmarks, and space utilization goals. Develops operational procedures to anticipate installation needs and trends and provides input to CYS Coordinator for inclusion in the CYS Operations Plan.
Recruits and hires qualified personnel utilizing Army CYS Standard Position Descriptions. Supervises program directors/managers; and other staff assigned directly to the delivery system and evaluates employees based on established performance standards. Provides appropriate staff professional recognition and/or disciplinary action. Visits programs during all hours of operation on a regular basis. Supports and budgets for staff annual training requirements. Ensures timely personnel actions. Conducts written observations of staff during all hours of operation, and provides training for employees as required.
Child and Youth Management System (CYMS)- Oversees the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Ensures CYS management staff work cooperatively to ensure seamless service and continuity of quality options for all children and youth. Serves as member of the CYS Program Plan Team to develop written strategies for program improvement. Initiates and maintains partnerships with both on- and off-post organizations serving children and youth. Initiates and maintains partnerships with both on- and off-post local schools.
Establishes and maintains an active program of parental involvement, providing parent education opportunities and encouraging parent observation and participation. Ensures parent representation on CYS Parent and or Parent/Youth council and Child and Youth Evaluation Team. Conducts annual parent/parent-youth satisfaction surveys and analyzes results.
Serves as Subject Matter Expert on installation child and youth services issues related to assigned areas. Prepares reports, surveys, and briefings for command and installation on matters pertaining to CYS. Supports all EEO and AA objectives.
May be required to perform health related practices as reasonable accommodation for children with disabilities.


QUALIFICATIONS REQUIRED:

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Successful completion of a 4 year college or university degree with a major course of study or substantial course work which directly relates to a CYS field: early childhood, elementary, secondary, special education, child and youth development, psychology, youth program administration or a closely related field.
Or, a combination of education and experience.
Successful completion of at least 24 semester hours in a major course of study in education or a field appropriate to education, plus appropriate work experience that provided knowledge skills and abilities directly related to the duties described.
In addition to the requirements mentioned above candidates must possess the following:
1. Demonstrated twelve (12) months work experience in at least two (2) CYS program types (FCC, SAS, etc.) that included management of a child or youth program. The work experience must have been equivalent in difficulty and complexity to the next lower grade level. 2. Knowledge of management analysis, personnel development, and APF and NAF funding and oversight relationship to CYS programs. 3. Ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions. 4. Comprehensive oral and communications skills and analytical writing
skills, and the ability to present ideas and proposals to a variety of audiences.


Successful completion of a 4 year college or university degree with a major course of study or substantial course work which directly relates to a CYS field: early childhood, elementary, secondary, special education, child and youth development, psychology, youth program administration or a closely related field.
OR Successful completion of at least 24 semester hours in a major course of study in education or a field appropriate to education.

Conditions of employment:

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All required background checks of AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment is required.

5. Social Security Card must be presented at time of appointment.

HOW YOU WILL BE EVALUATED:

Your qualifications will be evaluated on the following competencies: 

**Minimum Qualifications

**Specialized Experience

**Condition of Employment

**Facility Operations

**Budget

**Personnel

**Administrative Skills

**Oral Communication Skills

Credit will be given for appropriate unpaid experience or volunteer work.


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.

 



OTHER INFORMATION:

To successfully claim veteran's preference, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

Payment of Permanent Change of Station (PCS) costs is authorized, based on a determination that a PCS move is in the Government interest.

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire

http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 

To fax supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 885742 

2. Fax your documents to (478)757-3144.

 

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.  This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.

 

***THE 1203-FX FORM DOES NOT SUPPORT NARRATIVE RESPONSES.   IF THE OCCUPATIONAL QUESTIONNAIRE IDENTIFIES THAT A NARRATIVE RESPONSE IS APPROPRIATE (RESPONDING TO A QUESTION WITH THE EXPERT 'E' LEVEL RESPONSE) YOU MUST PROVIDE A RESPONSE IN THE REQUESTED FORMAT ON A SEPARATE DOCUMENT AND INCLUDE IT AS PART OF YOUR APPLICATION PROCESS.   NEGLECTING TO PROVIDE THE ADDITIONAL INFORMATION MAY LEAD TO AN INELIGIBLE RATING.   PLEASE SEEK ADDITIONAL ASSISTANCE THROUGH THE NAF HUMAN RESOURCES OFFICE IDENTIFIED AS THE CONTACT.***

 

It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.  You may verify your documents have been process by clicking here.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

All applicants are required to submit the following supporting document type(s):
   ·Resume
   ·Transcript

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·Other (transcripts, cover letter)
   ·SF-50

Résumé or Optional Application for Nonappropriated Employment (https://cpolrhp.cpol.army.mil/eur/employment/naf/da3433.doc - DA 3433/ https://cpolrhp.cpol.army.mil/eur/employment/naf/da3433_1.doc - DA3433-1).

For Child and Youth Services positions the DA 3433-2 (https://cpolrhp.belvoir.army.mil/eur/employment/naf/da3433_2.doc) must be submitted as well.

Official college transcripts or a copy thereof must be submitted with application if there is an educational requirement. 

If substituting college education for the experience requirement, Official transcripts or a copy thereof must also be submitted. 

Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

 

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience.  For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at –  http://ed.gob/admins/finaid/accred/index.html Questionnaire must be completed.

 

Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent) required.

Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.

Use this checklist to make sure you've submitted everything!

AGENCY CONTACT INFO:

Grace K. Walker
Phone: (808)438-3971
Email: GRACE.K.WALKER@US.ARMY.MIL
Agency Information:
DA NAF Fort Shafter
Fort Shafter
Bldg 126 Stop 516
Fort Shafter, HI
96858-5002

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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Job Announcement Number:

WENAFEW13885742

Control Number:

342874700