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This Position Is No Longer Available

Job Title:  Supervisory Program Specialist (CYS Services)
Department:  Department of the Army
Agency:  Army Installation Management Command
Job Announcement Number:  SWNAFEI13885583

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$34,907.00 to $36,070.00 / Per Year
Friday, May 03, 2013 to Thursday, May 09, 2013
Part Time 20 hours - Permanent
Few vacancies in the following location:
Fort Carson, CO United StatesView Map
US Citizens and Non Citizens


Be an Army Civilian - Go Army! The Army's Directorate of Family and Morale, Welfare and Recreation (DFMWR) vision is to be the driving force for programs and services that provide for the Army's home and enhance the lives of its Soldiers, Families, Civilians and Military Retirees. Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military but crucial to support military operations.

This Supervisory Program Specialist position is located at Monarch Child Development Center (CDC). Age groups for this facility are 6 weeks to 5 years of age.  Must be available to work between the hours of 5:30am through 6:30pm Monday through Friday and subject to an IRREGULAR tour of duty to include nights, weekends, holidays and split shifts. This is a Regular Part-Time position with a guaranteed workweek of 20 to 39 hours per week.  Will work in-ratio fifty percent of the time providing breaks for assigned staff, modeling appropriate behavior, and providing program oversight and accountability during all hours of program operation. The dress code for this position is business casual.  Child, Youth and School Services (CYSS) employees are inclement weather essential. Incumbent may be converted to Regular Full-Time (40 hpw) without further competition.


  • Direct Deposit is required
  • Social Security card is required


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Serves as a Child, Youth and School Services (CYSS) Supervisory Program Specialist with responsibility for supervising a minimum of six ratios of children/youth (ex. 90 youth) ages 5-12 in a School-Age Program or 8 ratios of children 0-5 (ex, 80 preschoolers) in a Child Development Center.  Assists Director with requests for recruitments utilizing Army CYSS Standard Position Descriptions.  Supervises and evaluates employees based on established performance standards. Ensures timely submission of personnel actions.  Provides training for employees.  Acts as Director, in Director's absence, up to twenty percent of the time.  May work in additional CYSS facilities for the purposes of providing management oversight for evening or weekend openings such as a Child Development Center Supervisory Program Specialist acting as the Director of the Youth Center on a Saturday.  Prepares work schedules to meet ratio and group size requirements.  Monitors and analyzes adult/participant ratio sheets to ensure proper staffing.  Ensures children/youth are appropriately supervised at all times.  Tracks child enrollments/youth attendance to ensure maximum occupancy rate using prescribed staff/child head count sheets.  Utilizes compensatory enrollment in all appropriate CYSS programs based on enrollment data.  Notifies supervisor of terminations from the program.  Works with the trainer and supervisor to plan, coordinate and implement activities and special events that meet the physical, social, emotional and cognitive needs of children and youth.  Participates in conferences with parents, program staff, and school representatives.  Serves as a member of the CYSS Services Garrison Rapid Improvement Team as needed to ensure assigned area is in compliance with all statutory and regulatory requirements leading to DoD Certification and National Accreditation.  Assists supervisor in developing a program budget.  Manages assigned program areas within budget.  Recommends the procurement of supplies and equipment.  Prepares work orders as necessary.  Provides input for information papers and briefings upon request.  Monitors food service program for assigned area ensuring compliance with all applicable Army and USDA food program policies and procedures to include proper meal components and portion sizes.  Maintains food program records as required.  May be required to perform health related practices as reasonable accommodation for children with disabilities.


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1. Successful completion of a 4-year college or university degree with a major course of study in child development, early childhood education, home economics (early childhood emphasis), elementary education, special education or other fields appropriate to the position to be filled such as related behavioral science.
2. In addition to the basic requirements stated above ALL of the following are required:
- Experience working as a Lead Child and Youth Program Assistant, Lead Child and Youth Program Technician, Child and Youth Site Leader or a successful graduate of an Army CYS Services/Land Grant University Intern Program or similar program.
- Ability to select, train, and supervise direct in-ratio staff.
- Ability to develop and implement child and youth facility-based programs.
- The ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.
- Must possess comprehensive oral and communications skills and analytical writing skills, and the ability to present ideas and proposals to a variety of audiences.


1. A combination of education and experience - courses equivalent to a major in a subject matter field (24 semester hours) appropriate to the position (see above), plus appropriate experience or additional course work that provided knowledge comparable to that normally acquired through the successful completion of the four-year course of study described above.
2. In addition to the basic requirements stated above ALL of the following are required:
- 12 months of directly related work experience as a Lead Child and Youth Program Assistant, Lead Child and Youth Program Technician, Child and Youth Site Leader or as a successful graduate of an Army CYS Services/Land Grant University Intern Program or similar program.
- Ability to develop and implement CYS facility-based programs.
- The ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.
- Must possess comprehensive oral and communications skills and analytical writing skills, and the ability to present ideas and proposals to a variety of audiences.


BEST QUALIFIED:  Applicants who possess demonstrated working experience within a group program grades 1st through 5th will be considered best qualified for the position and referred first.

Conditions of employment:


1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All local background record checks must be successfully completed and maintained including Childcare National Agency Check with Inquiries (CNACI) and State Criminal History Record Checks (SCHR).

5. A health assessment and immunizations are required.

6. Travel on and off post is required.

7. Successful completion of training requirements and demonstrated on-the-job competency is required.

8. Social Security Card must be presented at time of appointment.



Your qualifications will be evaluated on the following competencies:


-Minimum Qualifications

-Best Qualified

-Ability to Assess the Needs of Children and Staff

-Knowledge and Skills in Facility Operations

-Oral Communication Skills


Experience and education that supports your qualifications must be reflected on your resume.  Failure to do so may result in an ineligible rating.


Credit will be given for appropriate unpaid experience or volunteer work.


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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to




  • Foreign Education:   If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit:

  • Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience.  For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at –

    The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 


    Refusal of a military spouse to participate in established recruitment procedures (e.g. interview when required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.


    Payment of Permanent Change of Station (PCS) costs are not authorized, based on a determination that a PCS move is not in the Government interest. 


    The Department of Army Nonappropriated Fund Instrumentalities are an Equal Opportunity Employer.


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    To apply for this position, you must provide a complete Application Package to include all required documents listed below.


    The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


    Note: To return to a previously saved or incomplete application you may use the following link: After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.


    If you cannot apply online:

    1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

    2. Print this 1203FX form to provide your response to the occupational questionnaire, and

    3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.


    To fax supporting documents you are unable to upload:

    1. Complete this cover page using the following 885583

    2. Fax your documents to (478)757-3144.



    PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.  This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.


    It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date. You may verify your documents have been process by clicking here .   Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents take 2-3 business days to process.


    To apply for this position, you must provide the following required documentation:


    1. Your Résumé

    2. A complete Occupational Questionnaire

    3. Education documentation- High School Diploma/GED Certificate AND unofficial transcripts must be submitted at time of application in order to verify education requirements.   

    NOTE:  Official transcripts will be requested upon selection and tentative job offer. (NO EXCEPTIONS)



    In order to claim various preferences, you must submit the following documentation corresponding to the preference you would like to claim; 


    -DD214 or equivalent documentation is required for applicants requesting Veterans preference or Involuntary Separated Military Preference.

    -PCS Orders of equivalent documentation is required for applicants requesting Military Spouse Preference.

    -DA3434 is required for applicants requesting Current or Former NAF employee preference.

    -SF50 is required for applicants requesting Current APF employee preference.


    Optional Forms:

    In order to qualify for Skill or Target level with the education requirement you must submit transcripts.

    Optional Application for Nonappropriated Employment (DA 3433/DA3433-1).

    For Child and Youth Services positions the DA 3433-2 may be submitted as well.

    Cover letter

    • Certificates, licenses and additional documentation as outlined in the qualifications of this announcement may be submitted.


    Use this checklist to make sure you've submitted everything!


    NAF Human Resource Office
    Phone: (719)526-4445
    Agency Information:
    DFMWR Child Youth and School Services
    1626 Ellis Street
    Bldg1118 Rm142
    Fort Carson, CO


    After we receive your completed application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 

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