Job Overview

Summary

The National Guard is the oldest component of the Armed Forces of the United States and one of the nation's longest-enduring institutions. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!

Nebraska National Guard 

THIS POSITION CLOSES AT 11:59 EASTERN STANDARD TIME. 

NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted service position that requires membership in a compatible military assignment in the National Guard.  Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.

FOR QUESTIONS REGARDING ELIGIBILITY TO JOIN THE MILITARY (NEBRASKA ARMY NATIONAL GUARD) PLEASE CONTACT THE LOCAL RECRUITING OFFICE AT 1-402-309-7151.

NOTE: MUST BE ABLE TO OBTAIN AND MAINTAIN THE LEVEL OF SECURITY CLEARANCE/BACKGROUND CHECK REQUIRED.

This position is located in an Army or Air National Guard organization or unit. Its purpose is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Organization(s) serviced is subdivided into subordinate segments which are supervised through one or more levels of supervision or is of limited complexity where extensive responsibility exists for outside coordination. Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.

ORGANIZATIONAL LOCATION OF POSITION: AASF 2, Grand Island, NE

PD# D0832000

APPOINTMENT FACTORS:  This is a Permanent Dual Status (Excepted Service) Enlisted position only. 

FOR ARMY ONLY:

In order to comply with United States Department of Defense requirements and ensure the safety and security of the missions, programs, property and personnel of the Nebraska Military Department and Nebraska National Guard, employees must obtain the appropriate background investigation and maintain the level of security clearance assigned to their respective work.

Failure to obtain and maintain the designated type of security clearance/background check required for the respective work, may result in a job offer being rescinded, separation of employment, and/or other actions as may be deemed in the best interest of the agency.

Prior to appointment individuals must meet the security clearance requirements for the position or submit the required documents of the Nebraska National Guard, Personnel Security Manager for processing the appropriate investigation. Required forms - SF 86, PSIP Initiation Form, Birth Certificate (or other proof of citizenship), Fingerprints, OF 306 and Application/Resume.

Nebraska National Guard Personnel Security Manager - dennis.j.hartman.mil@mail.mil; 402-309-8145.

Open Area of Consideration: 1, 2

  
DEFINITION OF AREA(S) OF CONSIDERATION: 

Area 1- Current permanent and indefinite bargaining unit Technicians of the Nebraska Army and Air National Guard and

Area 2 - All members of the Nebraska Army National Guard and personnel eligible to become members of the Nebraska Army National Guard.

Referral of Applicants: Qualified applicants will be referred to the selecting official in the following order:

1.  Fully qualified Area 1 applicants.

2.  Fully qualified Area 2 applicants.

Duties

-- Receives visitors and telephone calls. Exercises judgment in screening those which can be handled personally or be referred to other staff personnel or divisions. Determines when the supervisor should be interrupted. Personally takes care of many matters and gives out administrative and readily available substantive information to callers.

-- Keeps the supervisor's calendar. Schedules appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of important. Reminds supervisor of appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that supervisor can not meet previous schedules. During supervisor's absence, maintains a chronological records of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of supervisor's whereabouts.

-- Prepares responses to requests for general information concerning the organization's functions from source material. Anticipates need for information and prepares material so that it is immediately available for supervisor's needs. In the absence of the supervisor, assumes responsibility for ensuring that requests for action or information are made known to responsible officials who can satisfy the request. Follows up on required actions and informs supervisor of status.

-- Makes arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Assembles background material. Attends meetings and performs associated duties. Reminds supervisor and staff members of commitments made and monitors progress until the work is completed.

-- Reads incoming correspondence, publications, regulations, and directives which may affect the supervisor. Determines those that can be acted upon personally and drafts replies to general inquiries not requiring a technical knowledge of the program. Obtains clarification of instructions from originating offices or other appropriate points. Determines which items are of important or interest to the supervisor and refers them accordingly. Determines which subordinate echelons of the organization are affected and ensures that chiefs of these organizations are informed. Assists in interpreting instructions and establishing required actions. Maintains suspense records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action.

-- Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Returns such communications to author for correction. Advises and instructs subordinate offices to obtain higher degree of compliance with general policies and correspondence procedures. Signs routine correspondence of a nontechnical nature.