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This Position Is No Longer Available

Job Title:  Secretary (Recent Graduates)
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  HI-13-EP-885501

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,315.00 to $40,706.00 / Per Year
Thursday, May 02, 2013 to Thursday, May 09, 2013
Full Time - Recent Graduates
1 vacancy in the following location:
Danville, IL United StatesView Map
Student/Internship Program Eligibles


Vacancy Identification Number (VIN): 885501 (Include on all documents)

This is a Recent Graduate position in the Pathways Program within the VA Illiana Health Care System, Danville IL.  Successful applicants are placed in a dynamic 1 year developmental program with the potential to lead to a civil service career in the Federal Government.  At the successful conclusion of this program, you may be eligible for non-competitive conversion to a Federal career or career-conditional position.


  • This position is subject to a background/suitability investigation
  • You must be a US Citizen or US National*
  • Males born after 12/31/1959 must be registered for Selective Service


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  • The incumbent is responsible for a broad range of administrative, clerical, and clinical duties associated with six direct patient care clinics.
  • The incumbent is responsible for the independent performance of administrative duties as delegated by the Supervisory Coordinator and/or the Chief of Physical Medicine and Rehabilitation Service (PM&RS).
  • The incumbent assigns work load distribution within the PM&RS office, clerical and scheduling staff.
  • The incumbent maintains the service organizational chart, the actual full time employee equivalent (FTEE) statistics, the current and historical data on budgeted FTEE statistics and variances and assists with staffing methodology.
  • Serves as time keeper for the service, this includes time keeping for employees located at the Peoria and Mattoon locations.
  • Coordinates implementation of new and renewed forms.
  • Serves as a PM&RS liaison with support services such as Human Resources, Environmental Management Service, Engineering Service, Acquisition Material Management, etc.
  • Maintains all service Medical center Memorandums, bulletins and internal service policies to assure they are current.
  • Prepares various monthly, quarterly, and annual reports for the service.
  • Coordinates administrative activity for external reviews such as Joint Commission. Assures information to be reviewed is current, accurate, and in compliance with regulatory guidelines.
  • Provides reception to PM&RS office visitors, receives calls, greets visitors, patients and directs them to the staff members as appropriate.


Work Schedule: Full time, Monday-Friday, 7:45am-4:15pm

Position Description #: 07864-0

Relocation Expenses: Relocation expenses are not authorized for this position.


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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience:

Applicants must have two years general experience.


Applicants my substitute education for experience.


Applicants may also combine education and experience to qualify as the GS-5 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess.  Add the two percentages.  The total percentage must equal at least 100 percent to qualify at the GS-5. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable general experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

A transcript must be submitted with your application.

Recent Graduate Program Eligibility: To meet the Program requirements, you must have obtained a qualifying Associates, Bachelor's, Master's, Professional, Doctorate, Vocational or Technical degree or certificate from a qualifying educational institution, within the previous 2 years.

**Applicants may also apply if they have completed the degree requirements and have graduation dates between December 27, 2010 and July 10, 2012 under an exception to the Pathways regulations up until July 10, 2014.**

Attention Veterans: A veteran, as defined in 5 U.S.C. 2108, who due to military service obligation, was precluded from applying to the Recent Graduates Program during any portion of the 2 year eligibility period shall have a full 2 year period of eligibility upon his/her release or discharge from active duty. In no event, however, may the individual's eligibility period extend beyond 6 years from the date on which the individual completed the requirements of an academic course of study.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.

*** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Work is sedentary. Most of the duties can be accomplished sitting comfortable while others require walking, standing, bending, and carrying light items, such as papers or books.


Your answers to the online questionnaire will be evaluated against your application, resume and/or supporting documentation. Throughout the application process, we will also verify that all information you provide is accurate. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.  Performance Based Interview (PBI) questions may be used as part of the selection process.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at


Special Employment Consideration: Individuals eligible for the following appointments are encouraged to apply: 5 CFR 213.3102 "u", Schedule A, Appointment of persons with disabilities ; mental retardation, severe physical disabilities, or psychiatric disabilities; and Disabled veterans with a compensable service-connected disability of 30% or more.

The VA welcomes and encourages applications from persons with physical and mental disabilities and will reasonably accommodate the needs of those persons. If you need a reasonable accommodation for any part of the application and hiring process, please contact the person on the extension provided above. The decision to grant a reasonable accommodation will be made on a case-by-case basis. The VA is firmly committed to ensuring that persons with disabilities have every opportunity to be hired and advanced on the basis of merit.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 90 or more before any Veterans preference points) for this vacancy. Information can be found here:

The VA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or any other non-merit factor.

*Non-citizens may be hired in the VA Pathways Programs provided that the individual is lawfully admitted to the United States as a permanent resident or is otherwise authorized to be employed and the agency is authorized to pay aliens under its annual appropriations or other applicable laws. Program participants must be United States citizens to be eligible for noncompetitive conversion to the competitive service.


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NOTE: The complete application package must be received by 11:59 PM (EST) on Thursday, May 09, 2013

To begin the process, first read the entire job announcement. Then click the Apply Online button at the right side of this screen and log in to your existing USAJOBS account (if it is your first time, you will have to create an account). Once logged in, follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

This does not complete the application process. You must also upload any required forms (listed below) to your USAJOBS Application Manager account and submit the forms to the announcement you are applying to.  You can then use the uploaded form(s) each time when applying for future vacancies.  Please see this guide if you need help:

Applicants are urged to apply online; this process is much easier, safer, and faster than the fax method (below).

Note: To return to a previously saved or incomplete application, just return to your USAJOBS Application Manager: to see the status of your application after applying, including any messages that may have been sent to you.

If you are unable to apply online:

1. Click the following link to view and print the occupational questionnaire:View Occupational Questionnaire 

Print this 1203FX form to provide your responses to the occupational questionnaire: .
Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission. Keep a copy of your fax receipt in case verification is needed.

To fax only supporting documents you are unable to upload:

Complete this cover page if you're faxing supporting documents only . Use the following Vacancy ID#: 885501 You must use this fax cover sheet in order for your documents to be matched with your online application. Fax your documents to (478)757-3144.


You must submit a complete application package which includes:

  1. Resume
  2. OF 306 (Declaration for Federal Employment) (This is a required form) - Available at
  3. Answer the Occupational Questionnaire
  4. Copy of College Transcripts   (This is required)
  5. DD-214 (if you are prior military)
  6. Most recent SF-50 (if you are a current or former federal employee)

FOR VA ILLIANA CURRENT EMPLOYEES ONLY (Submit only the following):

  1. Resume
  2. Answer the Occupational Questionnaire
  3. College Transcripts


Phone: (000)000-0000
Agency Information:
Physical Medicine and Rehabilitation Service


After we receive your complete application package (including any required supporting documents), your qualifications will be reviewed to decide if you meet the basic requirements.  If you meet the basic requirements, your application package will be forwarded to the selecting official for consideration. You will be notified when this decision is made and of the final outcome.

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