This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Support Assistant

Department:Department of the Army

Agency:U.S. Army Corps of Engineers

Job Announcement Number:SWGY13564490883256D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $40,706.00 / Per Year

OPEN PERIOD:

Monday, April 29, 2013 to Tuesday, April 30, 2013

SERIES & GRADE:

GS-0303-05

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

1 vacancy in the following location:
New Orleans, LA United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:

The New Orleans District provides for navigation, flood and hurricane protection, environmental stewardship, and other water resources needs to benefit the people of southern Louisiana and the nation. The offices are located in a modern energy efficient building in the Uptown area of New Orleans overlooking the Mississippi River. There is a child care center and a fitness center on the premises as well as free employee parking. Audubon Park, an urban oasis offering alleys of ancient live oaks, a tranquil 1.8 mile jogging path, a lagoon, picnic shelters, playgrounds, tennis courts and soccer fields is within walking distance. USACE New Orleans District

 

Who May Apply:

 

  • U.S. Citizens
  • Interagency Career Transition Assistance Plan (ICTAP) eligibles

 

This position is being advertised concurrently with SWGY13564490877199 (Merit Promotion). Only one position will be filled from these vacancy announcements. Candidates who wish to be considered under both DEU and Merit Promotion procedures MUST apply to both vacancy announcements separately.

KEY REQUIREMENTS

  • Permanent Change of Station (PCS) Expenses are NOT authorized.
  • Relocation (Government Home Sale) Expenses are NOT authorized.

DUTIES:

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Serves as an Office Assistant and as such is responsible for providing advice, guidance and technical expertise to Division employees in the review of administrative and clerical matters pertaining to: training, incentive awards, files management, travel, purchase requests, etc. Employee is also responsible for accomplishing a variety of clerical and administrative processes and functions for the Division Chief, Assistant Division Chief and higher graded Support Specialist. Creates training request forms, travel orders, travel vouchers, purchase requests, receiving reports, and other required documents from oral instructions and in accordance with established procedures utilizing an automated financial management system (CEFMS - Corps of Engineers Financial Management System).


QUALIFICATIONS REQUIRED:

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In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Typical examples of such work include (but are not limited to):  experience performing administrative/clerical work in support of a variety of office administration functions such as personnel, records management, procurement, timekeeping, automation, travel, correspondence/reports, etc.  These examples are typical of work performed at the next lower grade/level position in the federal service (GS-04).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

 

  • Office Automation
  • Timekeeping
  • Personnel
  • Records Management
  • Procurement
  • Travel
  • Correspondence/Reports

 

Time in Grade Requirement: Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the Time in Grade Restriction.

 

Time in Grade Restriction: For GS-05:  Candidates may be advanced without time restriction to positions up to GS-05 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary appointment in the competitive or excepted service.

 

With regards to time-in-grade validation, if you held a position other than a GS pay plan, be sure your resume includes the pay plan and the salary you earned during the assignment.  Without this information, your time-in-grade validation may not be able to be verified and will result in your not meeting the time-in-grade requirement for this vacancy.
 

Time-In-Grade requirement must be met not later than 30 days after the closing date of this announcement.
 

Qualifications requirements must be met by the closing date of this announcement.

 

 


Education can be substituted for experience:

 

Successful completion of four years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GS-5 grade level.  This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.  One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school (Transcripts are required at time of application.) 

 

Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. 

 

Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.  One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.  

 

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index. html 

 

Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.

  

For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

 

Other Requirements:
Click
here for expanded definitions.
  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • One year trial/probationary period may be required.
  • Direct Deposit of Pay is Required.
  • Salary includes applicable locality pay.
  • Personnel security investigation required.
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
  • Defense National Relocation Program will not be authorized.
  • Failure to provide all required information as stated in the vacancy announcement may result in an ineligible rating or may affect the overall rating of your application.

HOW YOU WILL BE EVALUATED:

You will be asked a series of questions to determine your eligibility, qualification, and quality ranking for this position. If your responses to the eligibility and qualification questions result in a determination that you are not eligible or not qualified, you will receive no further consideration. If your responses result in a tentative determination that you are eligible and qualified, your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.


Interagency Career Transition Assistance Program (ICTAP). The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp.


BENEFITS:

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The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described at https://help.usajobs.gov/index.php/Pay_and_Benefits

OTHER INFORMATION:

Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants.  Annuitants reemployed in the Department of Defense receive full annuity and salary upon appointment. They are not eligible for retirement contributions or to participate in the Thrift Savings Plan, nor to a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)
 

Multiple positions may be filled from this announcement for up to 180 days after the closing date of this announcement.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
2. Your responses to the questionnaire
3. Additional required documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, May 10, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID883256.  Fax your documents to 1-478-757-3144.

If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.

2. View Occupational Questionnaire.  Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 

4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.

It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

 

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.



REQUIRED DOCUMENTS:

The following documents are required:

  • Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
  • If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application.
  • If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to:   for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.

  • If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment.   For more information about Veteran's Preference, please click this link:

    http://www.opm.gov/employ/veterans/html/vetguide.asp.   Please upload veteran's documents under the appropriate category.

     

If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

 

PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
W2R902 OD Office of the Chief
7400 Leake Ave
New Orleans, LA
70118

WHAT TO EXPECT NEXT:

If you provided an email address, you will receive email notification as soon as you submit your application.  Your responses to the online questionnaire will be used to determine your eligibility, qualifications, and quality ranking for this position.  Based on your responses, if you are determined to be ineligible or not qualified, you application will receive no further consideration.


Your responses may be compared to the documents you submit.  The documents you submit must support your responses to the online questionaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficent information" and you will not receive further consideration for this job.  Please follow all instructions carefully. Errors or omissions may affect your rating.


To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

For questions regarding the status of your application, eligibility or qualifications determination contact the Central Resume Processing Center atusarmy.apg.chra-ne.mbx.applicanthelp@mail.mil


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Job Announcement Number:

SWGY13564490883256D

Control Number:

342532400