This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Staff Assistant

Agency:National Gallery of Art

Job Announcement Number:NGA-13-42

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$51,630.00 to $67,114.00 / Per Year


Friday, April 26, 2013 to Friday, May 03, 2013




Full time - Permanent




1 vacancy in the following location:
Washington, DC, USView Map


Present Permanent National Gallery of Art Employees                                               


This job announcement is open only to current permanent National Gallery of Art employees.

Please read the vacancy announcement completely and submit all of the required documents to be considered for this position.

The incumbent is assigned to the Special Projects Department (DSP) of the Office of the Director and serves as a Special Projects Associate reporting to the Gallery’s Special Projects Officer.


  • U.S. Citizenship


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The primary responsibilities of this position include developing ways to improve and expand the Gallery’s congressional and federal relations, assisting with preparing materials for the Director, supporting the DSP Director in preparing communications with Members of Congress and their staff, formulating and executing the department’s budget, performing coordination activities with various Gallery administrative offices, managing the preparation and publication of the Annual Report, and supporting other projects to develop special constituencies for the Gallery. 

Specific duties and responsibilities include:

  • Communicates with congressional and committee staff to answer questions about the Gallery, sets up tours, provides Gallery printed information, and responds to Congressional inquiries via phone, email and mail
  • Creates and maintains a database with information on various members of Congress and their staff members
  • Researches and drafts letters for the Director’s signature in response to formal inquiries from members of Congress
  • Monitors pertinent debates on the floors of the House and Senate to determine possible impact on the Gallery
  •  Assists the DSP Director in preparing information and briefing packages for Director’s meetings with members of Congress and in planning strategies to develop and increase Congressional relations
  • Meets with appropriate staff of key members of Congress and committee staff
  • Organizes and manages the Congress’ previews of exhibitions including the design of invitations, creation of guest list and oversight of mailings
  • Coordinates with specific areas for on-site photography shoots and coordinates photography work with the Imaging and Visual Services Department
  • Oversees design, development, production and mailing of Director’s annual Holiday Card
  • Manages the annual “Save–the–Date” mailing for the Director’s Holiday Party
  • Manages the Gallery’s Government Officials Reproductions Program including annual analysis of options and budget
  • Maintains the Office’s financial records and budgeting activity and purchasing
Assists with the daily DSP administrative operations including maintenance of Raiser’s Edge files, answering phones, maintaining filing system, and reviewing and routing correspondence. 


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To be basically qualified at the NF-9 level, candidates must meet one of the following qualification requirements:

  • 1 year of specialized experience equivalent to at least the GS-7 level in the federal service. Specialized experience is experience providing administrative and management support to a top executive management official within a museum, gallery or cultural institution with exposure to sensitive and confidential information and matters,
  • Master’s or equivalent graduate degree or 2 full year of graduate education in a directly related field of study, OR
  • An equivalent combination of education and experience.   


Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience.  If their résumés do not include such specialized experience, they will be ineligible for this position.


Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.  Candidates should ensure their résumé and application packet clearly demonstrate possession of these factors to receive maximum employment consideration. 


1. Ability to communicate effectively in writing with a variety of internal and external professionals and administrative staff members demonstrating a sound knowledge of English grammar, spelling and punctuation.  


2. Skill in oral communication demonstrating an ability to provide and explain programs and services in a clear and understandable manner. 


3. Familiarity with Congress including the appropriations and legislative processes. 


4. Skill in conducting technical and general research and presenting findings using word processing, database management, and Raiser’s Edge software.


5. Ability to work on numerous projects simultaneously demonstrating attention to detail and effective organizational skill.

Physical Requirements:  Work is mostly sedentary,  However, work relating to program activities and events may occasionally be physically demanding and require extended standing.   


The National Gallery of Art provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify us.  The decision on granting reasonable accommodation will be made on a case-by-case basis.


All qualified candidates will be assigned to one of three pre-determined quality categories.  This evaluation will be based on the personal, educational and work experience indicated in the candidate’s résumé and responses to the applicant questions.  The three pre-determined quality categories are: Best-qualified; Well qualified; and Qualified. 


Best–qualified candidates will be determined by their personal, educational and work experience indicated in their résumé and in their cover letter that relate to the factors listed above. 

To preview questions please click here.


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The Gallery offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System and Thrift Savings Plan (TSP).  Information on Federal benefits is provided at: .  If you use public transportation, part of your transportation costs may be subsidized.



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Click on the "Apply Online" button on the upper right side of the page.

Please Note:

1. You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).

2. You may submit required documents by uploading them online during the application process;

The complete application package, including any required documents, is due in the National Gallery of Art Personnel Office on the closing date of the announcement by 11:59 PM Eastern Daylight Saving Time.


The National Gallery of Art receives many applications for each job.  Each application is reviewed carefully which may take a few weeks.  You may also check your application status by logging into and selecting the tab "My USAJOBS.


1)                  Cover letter - One to two pages describing your possession of each of the listed job factors (Be sure to also specify which employment position, shown in your USAJOBS résumé, provides evidence of each job factor.)


Phone: 202-842-6814
Fax: 000-000-0000
Agency Information:
National Gallery of Art
4th and Constitution Avenue NW,
Washington, DC
Fax: 000-000-0000


When the vacancy announcement closes we will conduct an evaluation of your qualifications and determine your ranking.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 30 to 90 days of the closing date of this announcement.  To check your application status for this job, please go to My USAJOBS, input your User ID and password, and select "Track your online job Applications".

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