Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Medical Records Administration Specialist (Auditor)
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  DK-13-882022-JIM-R1

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,995.00 to $67,589.00 / Per Year
Wednesday, April 24, 2013 to Tuesday, May 14, 2013
Full Time - Excepted Service Permanent
1 vacancy in the following location:
North Chicago, IL United StatesView Map
US Citizens and Status Candidates


Vacancy Identification Number (VIN): 882022

This position was previously advertised as Announcement Number DK-13-862311-JIM, you must reapply to be considered at this time.

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 

Readying Warriors and Caring for Heroes!

This position is located within the FACSUP PATIENT ADMINISTRATION at the CAPT James A. Lovell Federal Health Care Center (FHCC) in North Chicago, IL.  The FHCC is a first-of-its-kind partnership between the Department of Veterans Affairs (DVA), and Department of Navy (DoN)/Department of Defense (DoD).   It is larger than just a single facility, but rather it is a fully-integrated medical care facility with a single combined VA and Navy mission.   The combined mission of the FHCC means active duty military and their family members, military retirees, and eligible veterans receive health care at this facility. 

Join the FHCC's team of energetic, career-minded professionals!

For additional information, click on

NOTE:  The full performance level of this vacancy is GS-11.   The actual grade at which an applicant may be selected for this vacancy is GS-9.   The Professional Standards Board (a peer-review group) will review the selected candidate's education and experience and recommend the grade and step at which the candidate will be placed.   The salary is based on the grade and step approved for the selected candidate.

VA encourages persons with disabilities to apply.   The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Relocation Expenses: Relocation expenses not authorized for this position.


  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required


Back to top

This position is located in the Facility Support Directorate. Provide support and education regarding documentation requirements along with accurate and complete code selection for all treatment areas. Furnishes guidelines and advice to the Health Information Management Section and medical staff. Coordinates and assists in the development of standardized, system-wide guidelines, procedures and education materials for coding and abstracting to meet the rules and regulations of governmental health programs. Internally monitors and audits, to promote compliance with documentation and coding. Finds inconsistencies and discrepancies, performing necessary follow-up.


Back to top


a. Citizenship.   Citizen of the United States.

b. Education or Experience

      (1)    Experience:

         (a)  Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems.   At least 1 year of this experience must be comparable to a GS-4 level position. Or,

         (b) An associate's degree in the health information field plus 1 year of experience that included the

preparation, maintenance, and management of medical records and health information systems.

NOTE:   Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training.


      (2)   Education. Education equivalent to a baccalaureate degree from an accredited university or college.  


      (3)   Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.

c. English Language proficiency. MRAs must be proficient in spoken and written English in accordance with chapter 2 section D, paragraph 5a, this part.

Creditable Experience: 

Knowledge of Current Medical Record Administration Practices: To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as "core competencies") associated with current health information practice. This knowledge may be evidenced by one or more of the following:

(1) The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions.


(2) Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT);


(3) Successful completion of academic course work leading to an advanced degree in health information management or a related field.  

Quality of Experience:  

Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable. 

In addition to the basic requirements applicant must meet the GRADE DETERMINATIONS:

a. SPECIALIZED EXPERIENCE FOR GS-09 LEVEL:  At least 1 year of experience at the next lower grade level (GS-7) that demonstrates the Knowledge, Skills, Abilities, and Other Characteristics described at that level.

Examples of qualifying specialized experience includes: Providing support and education regarding medical records and coding. Furnishing guidelines and advice to medical administration and staff. Developing guidelines, procedures and education materials in the area of medical records and coding. Internal monitoring, auditing, and compliance control of medical records and coding. Finding inconsistencies and discrepancies, along with performing necessary follow-up.


b. Demonstrated Knowledge, Skills, and Abilities

          1.  Ability to interpret and apply knowledge of clinical classification systems such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED), and the Healthcare Common Procedure Coding System (HCPCS);

           2.  Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc.;

           3.  Ability to provide technical advice and/or provide oversight on health information issues.  This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity;

           4.  Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc.;


References:  VA Handbook 5005 at (also available in the local Human Resources Office).

PHYSICAL REQUIREMENTS:  Work is sedentary.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

If you are qualifying based on education, you must provide a copy of your transcripts. Failure to provide transcripts will result in you being rated ineligible for this position. We accept unofficial transcripts, as long as they contain the applicant's name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned.  If you are selected an official transcript must be provided prior to entry on duty.

*** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education ***

Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. It will be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level.

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference. For more information on Veterans' Preference, please visit .

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit




Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome. To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


Back to top

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.


This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.


Back to top

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.    Click the following link to view and print the occupational questionnaire:           View Occupational Questionnaire.

2.    Print this 1203FX form to provide your response to the occupational questionnaire:

3.    Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.    Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.    Complete this cover page using the following Vacancy ID: 882022.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.    Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, May 14, 2013.



*INCOMPLETE APPLICATION PACKAGES WILL receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package.

We cannot be held responsible for incompatible software or fax transmissions, etc.

PERMANENT FHCC (VA) FACILITY EMPLOYEES MUST submit ALL the following documentation:

Résumé * – For info on How To Create a Federal Resume, go to:

Responses for Questionnaire *                    View Occupational Questionnaire

Copy of your most recent performance appraisal *(If you do not have your most recent performance appraisal, submit a copy of the performance appraisal that you do have OR submit a written explanation as to why you cannot provide a copy.)    

Transcripts - (If qualifying based on education).

VA FORM 10-2850c.

All other applicants you must provide a complete Application Package which includes:

  1. CV or Resume.  (required).
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at (required).
  3. Occupational Questionnaire. View Occupational Questionnaire (required).
  4. OF306 Declaration for Federal Government (required)
  5. Transcripts (required if qualifying based on education)
  6. If prior military service, include all copies of your DD Forms 214 or proof of service (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at  
  7. If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).


James McKissen
Phone: (224)610-3084
Agency Information:
VA Federal Healthcare Center
3001 Green Bay Road
Building 135
North Chicago , IL


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements. You will be notified when this decision is made.

Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance