This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Senior Executive Assistant, MC-301-4c

Agency:Millennium Challenge Corporation

Job Announcement Number:MCC-879511-13-033-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$58,000.00 to $91,000.00 / Per Year

OPEN PERIOD:

Tuesday, April 23, 2013 to Monday, April 29, 2013

SERIES & GRADE:

MC-0301-11

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Whether you are new to the Federal Government or an experienced professional seeking a career change, visit our Website at http://www.mcc.gov to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the Millennium Challenge Corporation!

 

Our model is defined by principles of selectivity, country ownership, transparency, and a focus on results. Our values identify who we are and what is important to us. MCC’s values are CLEAR - Collaboration, Learning, Excellence, Accountability and Respect. We recruit staff that will embody and uphold these values.

In this position you will directly assist in all aspects of executive level support, staff coordination and office management for the MCC Department to which assigned.  You will perform a wide variety of organizational duties including the development and implementation of work management procedures to ensure that office goals are met and for developing administrative solutions based on experience and knowledge of existing policies and circumstances. 

 

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Background Investigation or Security Clearance/Drug Test
  • Relocation Expenses will not be paid
  • More than one job may be filled ffrom this announcement
  • Infrequent travel may be required

DUTIES:

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As a Senior Executive Assistant, you will:

  • Perform administrative management functions that service and/or fulfill a number of organizational requirements.
  • Apply new and existing policies, provide advice on requirements, maintain databases, prepare administrative paperwork, and oversee the status of the organization's personnel actions.
  • Develop, establish and implement administrative procedures and management systems to improve the work flow and efficiency.
  • Apply qualitative and quantitative methods toward the assessment and improvement of administrative effectiveness or the improvement of management processes and systems.
  • Create and manage recordkeeping and filing systems for all documents. Create and maintain organizational charts, departmental travel calendars, timekeeping records and travel authorizations and vouchers for the organization.
  • Receive a variety of requests for material on matters for which the organization is responsible. Identify and analyze critical problems and issues, the timing and sequence of administrative events and
    milestones, resource utilization and constraints, and coordination of management controls. Develop innovative solutions, document findings and conclusions, and report findings.
  • Act as the office manager, devising and installing administrative procedures and practices, and ensuring that they are followed in subordinate offices.
  • Provide a variety of support services to the Vice President’s and senior staff which include making appointments, arranging conferences and meetings, maintaining office records and dissemination of office instructions.
  • Arrange meetings by reserving the space, setting the time, and contacting the individuals expected to attend. If necessary, arrange for transportation and lodging for participants. Transmit agenda and background materials to participants, advising them of topics to be discussed.
  • Select and integrate software, such as spreadsheet, database, word processing, publishing, and graphics applications. Select an appropriate system, application, and format for producing program support materials.
  • Provide office automation advice, guidance, and assistance to other staff. Work with users to define required data elements, desired format, and any arithmetic manipulation needed for the specified output.
  • Serves as central point of contact for drafting, clearing and finalizing internal administrative procedures. Maintains a sophisticated correspondence tracking system to ensure that deadlines are met and assignments are completed.
  • Serve as the organization's liaison with various functional administrative offices such as human resources, budget, contracting and supply


QUALIFICATIONS REQUIRED:

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To qualify for pay band 4c  level you must meet the following:

Have at least one year of specialized experience comparable to the MCC Pay Band 5 or GS-9 or equivalent nonfederal experience which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position.  This experience must include activities such as:  providing administrative and operational support to a major organization in the areas of human resources, budget, contracting, and correspondence. Note: This experience MUST be well documented within your resume or application.

OR

The experience requirement for Pay Band 04c may be met by Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Equivalent combination of higher level graduate education and experience, described above, may be combined to meet the qualification requirements for this position.

 

Note:  If qualifying based on your education, you must submit a copy of your college transcript OR a list of college courses with credit hours, dates completed, and grades received to verify education. 

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html  All education claimed by the selected applicant will be verified before an appointment is made to this position.

 

Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.  It is your responsibility to provide such evidence when applying.  Please visit OPM's website at http://www.opm.gov/qualifications/SEC-II/s2-e4.htm for additional information on this topic.


Additional information on the qualifications requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.  It is available for your review on OPM's website at http://www.opm.gov/qualifications

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Qualified candidates will be assigned to a quality category.   The categories are defined as follows:

  • Best Qualified – Demonstrates better overall or key knowledge, skills, or abilities for a specific position
  • Well Qualified – Possesses the knowledge, skills, and abilities which clearly exceed the minimum qualification requirements for the position, but does not necessarily meet the definition of best qualified.
  • Qualified – Meets the minimum qualifications standards, including any selective placement factors, for a specific position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): 

  1. Skill applying analytical and evaluative methods and techniques to issues or functions related to office administration.
  2. Skill in conducting research on administrative projects (human resources, budget, correspondence) to gather all available data, analysis of data and providing reports on the subjects.
  3. Skill in using several types of software, such as spreadsheet, database, word processing, publishing, and graphics applications to generate working documents and forms. 
  4. Oral communication skills.
  5. Written communication skills.

Application of veteran's Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category. Veterans who meet the eligibility and qualification requirements and who have compensable service-connected disability of at least 10 percent are listed in highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Include link for professional positions

 

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating.

Applicants are strongly encouraged to ensure the work history portion thoroughly documents the duties, responsibilities, and accomplishments that are directly related to this position in order to verify specialized experience.


BENEFITS:

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MCC offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. More information: http://www.usajobs.gov/ei/benefits.asp#icc. Other benefits include convenient location to metro, eligibility to join State Department Federal Credit Union, flexible work schedule and free use of an on-site gym and locker room with shower facility.


OTHER INFORMATION:

  • Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.
  • Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.
  • Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
  • Selectee may be required to complete a Confidential Financial Disclosure Form (OGE/ 450).
  • Probationary Period: You may be required to serve a one-year probationary/trial period.



HOW TO APPLY:

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Please read the entire vacancy announcement before you start the application process. Candidates who do not submit complete a complete application as indicated below will not be considered. To apply for this position, you must provide a complete Application Package which includes:

  1. Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.
  2. A complete Occupational Questionnaire.
  3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, April 29, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account at www.usajobs, select Application Status, and click on the more information link under the application status for this position.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 879511 Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,
  2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf, and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


REQUIRED DOCUMENTS:

The following documents must be received by the closing date of this announcement:

  • Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.
  • Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate), if applicable, http://www.fedshirevets.gov/.
  • If you are a displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or the Career Transition Assistance Program (CTAP). Eligible ICTAP/CTAP employees within the commuting area must submit proof of eligibility http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
  • If qualifying based on education, you must submit a copy of your college transcript OR a list of college courses with credit hours, dates completed, and grades received to verify education. Unofficial transcripts will be accepted. Prior to appointment, an official transcript will be required.
  • If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individuals with disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of supporting documentation.  For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities, http://www.usajobs.gov/ei/individualswithdisabilities.asp,http://www.opm.gov/disability.
  • Form – Demographic Information on Applicants, OMB No. 3046-0046. This form is available at http://www.eeoc.gov/federal/upload/OMB-3046-0046.pdf (Optional).

AGENCY CONTACT INFO:

MCC-HR Applications
Phone: (202)772-6810
Fax: (478)757-3144
Email: HRAPPLICATIONS@MCC.GOV
Agency Information:
MCC Millennium Challenge Corporation
875 - 15th St NW
Washington, DC
20005 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

Upon receipt of the online questionnaire, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.  Based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  If a selection is made, a tentative job offer will be extended, and a suitability and/or security background investigation will be conducted.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.  Once this process is completed, generally within 4—6 weeks, you will receive a notice via email or by mail, if no email address was provided by you during the application process. 


 


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Job Announcement Number:

MCC-879511-13-033-DE

Control Number:

342279000