SUPERVISORY/MANAGERIAL PROBATIONARY PERIOD: Selectee will be subject to the requirements for satisfactory completion of a one-year probationary period for an initial assignment to a supervisory/manager position, unless previously satisfied.
- U.S. Citizenship-U.S Citizenship is required (Noncitizens may be appointed when it is not possible to recruit qualified citizens.
- English Language Proficiency-Applicants appointed to direct patient care positions must be proficient in spoken and written English.
- Physical Standards-Must meet the physical standards established for this position.
- Education or Experience
Education-Education equivalent to a baccalaureate degree from an accredited university or college.
Experience-Three (3) years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position.
An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems.
Note: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience.
Experience/Education Combination-Equivalent combinations of experience and education may be used to meet basic requirements.
In addition to meeting the basic requirements for employment, the following criteria must be met when determining the grade of candidates:
GS-12: (a) Experience. At least 1 year of experience comparable to the next lower grade level (GS-11) that demonstrates the KSAs (see below) described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*): 1) Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; *2) Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches; 3) Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole; *4) Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment; *5) Ability to manage assigned resources; *6) Ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.
GS-11 KSAs: 1) Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management; 2) Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards; 3) Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures; 4) Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information; 5) Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records; 6) Ability to communicate and negotiate with professionals in higher level positions; 7) Ability to plan, develop, direct, and evaluate health information or related functions; 8: Ability to successfully apply principles and techniques of sound human resources management; 9) Skill in administrative management, i.e., budgeting, contracting, procurement, and property management.
Credible Experience (a) Knowledge of Current Medical Record Administration Practices. To be credible, experience must have required the use of knowledge, skills, abilities, and other characteristics associated with current health information practice. This knowledge may be evidenced by one or more of the following: (1) The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practice of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions; OR, (2) Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT); OR, (3) successful completion of academic course work leading to an advanced degree in health information management or a related field.
Quality of Experience: Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical records management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. YOUR APPLICATION MUST SUPPORT THE REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES.
Selectee will be required to provide a narrative description of experience, education and training as related to each KSA, submitted to the Professional Standards Board for determining grade/salary.
References : VA Handbook 5005 at http://www.va.gov/ohrm/joblistings/VAQualStds.doc
PHYSICAL REQUIREMENTS: Work is generally sedentary, working predominantly with the computer terminal, but standing and bending are required, with filing or pulling records and materials.
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.
HOW YOU WILL BE EVALUATED:
Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.