Job Overview

Summary

The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 151 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and almost 20 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

The Program Specialist provides program, administrative, and technical support to the Director of Scholarly Programs, who is responsible for developing and coordinating scholarly programs for the Library of Congress. The Program Specialist assists in implementing these programs in collaboration with other Library Services areas responsible for the collections and reference services. Responsibilities are widely varying and include implementing programs to attract scholars to the Library to use the collections; developing or sponsoring symposia, conferences, meetings, and lectures; and preparing fundraising proposals for scholarly programs. The Program Specialist exercises care to ensure government property, especially collection materials, is properly handled and kept secure to avoid loss or damage.

This position is located in Partnership & Outreach Programs, Office of Scholarly Programs, Library Services. The position description number for this position is 13258. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Duties

Correspondence, Written and Oral Reports 25%

Ensures responses to correspondence are consistent with The Library of Congress policies and position on difficult or complex matters. Provides assistance to staff, ensuring tailored responses to complex inquiries from high level sources or significant interest groups are timely, complete, appropriate, and compliant with executive preferences and policies. Ensures analytical, background and supporting information is provided in the correspondence package.

Analyzes communications to assure conformance with executive policy. Writes correspondence, reports, grant proposals (budget), and other documents related to work assignments and developmental activities. Gathers, interprets, and analyzes information to develop appropriate responses. Records information needed for reports. Actively participates in discussions and meetings.

Identifies and Resolves Problems 25%

Plans and carries out approved assignments and resolves conflicts which arise. Coordinates work with others as necessary, and interprets policy in terms of established objectives. Plans and proposes the approach or methodology to be used for some work assignments.

Researches and identifies complex program issues or problems impacting program initiatives in major agency organizational components. Makes recommendations for and coordinates resolutions and improvements.

Performs Administrative and Analytical Duties 20%

Performs a wide variety of administrative and analytical duties connected with the formulation, justification, presentation, execution, and review of a substantial segment of the financial and academic programs, Reviews, analyzes, and interprets legislation, appropriation language, directives, and Treasury Department and IRS guidelines pertaining to domestic and foreign matters such as fellowships, government travel and contracting, visas and taxes for non-resident aliens.

Assists in tracking, updating, and monitoring the implementation of the Library's Strategic Plan. Works collaboratively with Library managers and staff on management plans, programs, and budgets. Assists in advising Library planners and managers on the economies and efficiencies that new developments can offer to Library management and operations. Prepares a final paper or project related to self-directed work assignments. Makes strategic recommendations to challenges facing the Library or identifies long-range operational, administrative, or managerial functions of the Library where planning efforts must be placed.

Provides authoritative guidance and leadership to programs impacting one or multiple major Library organizations. Plans, organizes, and completes analytical studies involving issues related to key Library programs. Studies are of such breadth and intensity that they often require input and assistance from subject-matter specialists in fields appropriate to the subject. The nature and scope of issues or problems to be studied are largely undefined. Develops new ways to measure program accomplishments, results, and effectiveness. Analytical assignments involve efforts to develop and implement broad changes. Assignments are usually without precedent, of long duration, and of such scope that they impact key Library activities.

Provides expert analysis and advice on complex program issues. Based on operations and changing program requirements, identifies relevant issues. Collects relevant information from many varied sources, some of which are difficult to access. Devises new analytical techniques to evaluate findings. Makes authoritative recommendations.

Program and Policy Advice and Guidance 15%

Provides expert advice and guidance on broad projects and programs with national impact. Guidance requires extensive interpretation for many different and unrelated program processes and methods and advice on revisions to existing policies and programs to satisfy requirements. Recommends long-range program plans, goals, objectives, and milestones, serving as the basis for substantive changes in the organization and administration of programs impacting the Office of Scholarly Programs and the Kluge Center.

Consults with all levels of management and other federal agencies, and with academic and commercial organizations world-wide. Establishes and maintains liaison with program directors and works closely with their representatives to ensure concerns such as proper requirements definitions and adequate funding are met.

Provides program, administrative, and technical assistance to the Director of Scholarly Programs, and as needed to the Director of Partnership & Outreach Progrms, Associate Librarian for Library Services, and the Librarian of Congress.

Program Evaluation 15%

Reviews, advises on, and conducts complex analyses, evaluations, and investigations supporting organizational programs, systems, and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain, or where boundaries of the studies are extremely broad and difficult to determine in advance. Plans and conducts experimental analyses resulting in new design guidelines. Analyses may have a profound effect on program or mission capabilities and/or operating procedures. Develops new methods and techniques to address novel or obscure problems for which guidelines or precedents are not substantially applicable. Documents and reports study results to management.

Serves as an authoritative source of consultation for other managers and program specialists. Defends controversial findings in public or high-level forums. Represents before public bodies the interests of the organization, program, or The Library of Congress.

Identifies and Resolves Problems 25%

Plans and carries out approved assignments and resolves conflicts which arise. Coordinates work with others as necessary, and interprets policy in terms of established objectives. Plans and proposes the approach or methodology to be used for some work assignments.