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This Position Is No Longer Available

Job Title:  Program Specialist (Special Assistant)
Department:  Legislative Branch
Agency:  Library of Congress
Job Announcement Number:  120128

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$89,033.00 to $115,742.00 / Per Year
Friday, April 19, 2013 to Friday, May 10, 2013
1 vacancy in the following location:
Washington, DC, USView Map
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.


The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 151 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and almost 20 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

The Program Specialist provides program, administrative, and technical support to the Director of Scholarly Programs, who is responsible for developing and coordinating scholarly programs for the Library of Congress. The Program Specialist assists in implementing these programs in collaboration with other Library Services areas responsible for the collections and reference services. Responsibilities are widely varying and include implementing programs to attract scholars to the Library to use the collections; developing or sponsoring symposia, conferences, meetings, and lectures; and preparing fundraising proposals for scholarly programs. The Program Specialist exercises care to ensure government property, especially collection materials, is properly handled and kept secure to avoid loss or damage.

This position is located in Partnership & Outreach Programs, Office of Scholarly Programs, Library Services. The position description number for this position is 13258. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.



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    Correspondence, Written and Oral Reports 25%

    Ensures responses to correspondence are consistent with The Library of Congress policies and position on difficult or complex matters. Provides assistance to staff, ensuring tailored responses to complex inquiries from high level sources or significant interest groups are timely, complete, appropriate, and compliant with executive preferences and policies. Ensures analytical, background and supporting information is provided in the correspondence package.

    Analyzes communications to assure conformance with executive policy. Writes correspondence, reports, grant proposals (budget), and other documents related to work assignments and developmental activities. Gathers, interprets, and analyzes information to develop appropriate responses. Records information needed for reports. Actively participates in discussions and meetings.

    Identifies and Resolves Problems 25%

    Plans and carries out approved assignments and resolves conflicts which arise. Coordinates work with others as necessary, and interprets policy in terms of established objectives. Plans and proposes the approach or methodology to be used for some work assignments.

    Researches and identifies complex program issues or problems impacting program initiatives in major agency organizational components. Makes recommendations for and coordinates resolutions and improvements.

    Performs Administrative and Analytical Duties 20%

    Performs a wide variety of administrative and analytical duties connected with the formulation, justification, presentation, execution, and review of a substantial segment of the financial and academic programs, Reviews, analyzes, and interprets legislation, appropriation language, directives, and Treasury Department and IRS guidelines pertaining to domestic and foreign matters such as fellowships, government travel and contracting, visas and taxes for non-resident aliens.

    Assists in tracking, updating, and monitoring the implementation of the Library's Strategic Plan. Works collaboratively with Library managers and staff on management plans, programs, and budgets. Assists in advising Library planners and managers on the economies and efficiencies that new developments can offer to Library management and operations. Prepares a final paper or project related to self-directed work assignments. Makes strategic recommendations to challenges facing the Library or identifies long-range operational, administrative, or managerial functions of the Library where planning efforts must be placed.

    Provides authoritative guidance and leadership to programs impacting one or multiple major Library organizations. Plans, organizes, and completes analytical studies involving issues related to key Library programs. Studies are of such breadth and intensity that they often require input and assistance from subject-matter specialists in fields appropriate to the subject. The nature and scope of issues or problems to be studied are largely undefined. Develops new ways to measure program accomplishments, results, and effectiveness. Analytical assignments involve efforts to develop and implement broad changes. Assignments are usually without precedent, of long duration, and of such scope that they impact key Library activities.

    Provides expert analysis and advice on complex program issues. Based on operations and changing program requirements, identifies relevant issues. Collects relevant information from many varied sources, some of which are difficult to access. Devises new analytical techniques to evaluate findings. Makes authoritative recommendations.

    Program and Policy Advice and Guidance 15%

    Provides expert advice and guidance on broad projects and programs with national impact. Guidance requires extensive interpretation for many different and unrelated program processes and methods and advice on revisions to existing policies and programs to satisfy requirements. Recommends long-range program plans, goals, objectives, and milestones, serving as the basis for substantive changes in the organization and administration of programs impacting the Office of Scholarly Programs and the Kluge Center.

    Consults with all levels of management and other federal agencies, and with academic and commercial organizations world-wide. Establishes and maintains liaison with program directors and works closely with their representatives to ensure concerns such as proper requirements definitions and adequate funding are met.

    Provides program, administrative, and technical assistance to the Director of Scholarly Programs, and as needed to the Director of Partnership & Outreach Progrms, Associate Librarian for Library Services, and the Librarian of Congress.

    Program Evaluation 15%

    Reviews, advises on, and conducts complex analyses, evaluations, and investigations supporting organizational programs, systems, and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain, or where boundaries of the studies are extremely broad and difficult to determine in advance. Plans and conducts experimental analyses resulting in new design guidelines. Analyses may have a profound effect on program or mission capabilities and/or operating procedures. Develops new methods and techniques to address novel or obscure problems for which guidelines or precedents are not substantially applicable. Documents and reports study results to management.

    Serves as an authoritative source of consultation for other managers and program specialists. Defends controversial findings in public or high-level forums. Represents before public bodies the interests of the organization, program, or The Library of Congress.

    Identifies and Resolves Problems 25%

    Plans and carries out approved assignments and resolves conflicts which arise. Coordinates work with others as necessary, and interprets policy in terms of established objectives. Plans and proposes the approach or methodology to be used for some work assignments.


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    Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

    Demonstrated broad professional knowledge of intellectual, cultural, and academic issues and subjects across a wide range of fields that has been acquired within a formal academic or cultural setting. **

    Ability to research, analyze, evaluate, recommend and prepare dossiers on scholars and other authorities working on a wide range of subject matter, as well as to produce publications, reports, briefings, and presentations on the findings. **

    Ability to identify and resolve complex problems.

    Ability to interact collaboratively with others.

    Ability to plan and manage projects and programs.

    No additional requirements to those listed above.


    The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
    To preview questions please click here.


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    Please visit our website at and click Federal Benefits.


    FURLOUGH NOTICE:  New employees of the Library of Congress who enter on duty after April 7, 2013 but before September 7, 2013 will be required to take 12 hours Leave Without Pay before September 7, 2013.  Specific hours should be coordinated with the supervisor of the position. 


    While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade. The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-3960 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.  In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.


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    Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position. You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps. Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress. Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions. Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements. Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement. (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement. (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation the document uploaded and click on "Finished" to be returned to USAJOBS. (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet. Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received. IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date. Step 6: Click on "Submit" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement. If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.


    Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.



    Customer Service Center
    Phone: 202-707-5627
    Fax: 000-000-0000
    Agency Information:
    101 Independence Ave. SE
    Washington, DC
    Fax: 000-000-0000


    Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.

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