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This Position Is No Longer Available

Job Title:  Administrative Management Specialist, GS-301-11/12
Department:  Department Of Health And Human Services
Agency:  Food and Drug Administration
Job Announcement Number:  HHS-FDA-ORA-MP-13-878845

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$57,408.00 to $89,450.00 / Per Year
Wednesday, April 24, 2013 to Tuesday, May 14, 2013
Full Time - Permanent
1 vacancy in the following location:
Nashville, TN United StatesView Map
Southeast Region-Wide


Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

Who May Apply:  Federal employees with career or career-conditional appointments in the competitive service currently employed with the Food and Drug Administration, Office of Regulatory Affairs, Southeast Region. 


This position is with the Food and Drug Administration, Office of Regulatory Affairs, Southeast Region, Nashville, TN Resident Post.


This is a full time permanent Career/Career Conditional Appointment.


This position is non-bargaining.




  • U.S. Citizenship is required.
  • This is a non-bargaining position.
  • Relocation expenses will be paid.


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This position is located in the administrative and management Branch of the district office.   The incumbent in this position is responsible for providing staff support and a variety of administrative management services.  The incumbent provides a wide range of management support that require planning, and coordination to ensure the successful accomplishment of the administrative management program operations.  Duties include:


  • Administer budget, accounting and financial management programs which include monitoring expenditures, preparing technical operating plans and training to subordinate staff.
  • Conduct a variety of complex studies and program analysis activities, evaluate and analyze data and provide support on technical and management facets of the district's administrative operations.
  • Research sensitive issues, analyze and present results and recommends administrative strategies or changes.
  • Serves as the control point of aquisitions and contracts.
  • Perform a full range of Customer Service responsibilities which include resolving problems/issues associated with the IMPAC Card, travel card, Capital HR and Gov/Trip.
  • Responsible for the human resource management programs activities.


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Applicants must meet all qualification requirements by the closing date of this vacancy announcement.


Basic Qualifications:

Specialized experience:  Experience directly related to the position to be filled which has equipped the candidate with the particular knowledge, skills and ability needed to successfully perform the duties of the position, and that is typically in or related to the position to be filled which includes knowledge of a wide range of specialized analytical methods and techniques, comprehensive knowledge if the Agency's mission, skill in providing a variety of administrative management services, knowledge of budget principles and ability to counsel and advise all level of staff management.


GS-11:  52 weeks of specialized experience equivalent to the GS-09 grade level.

GS-12:  52 weeks of specialized experience equivalent to the GS-11 grade level.


Time In Grade Requirement:

(Must be met within 30 days of the announcement closing date)

Applicant must have 52 weeks at the GS-09 grade level to be eligible for the GS-11 grade level.

Applicant must have 52 weeks at the GS-11 grade level to be eligible for the GS-12 grade level.


Documenting experience:  In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.  Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit:

Conditions of Employment:


1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.


2. All qualification requirements must be met by the closing date of the announcement.


3. Financial disclosure statement may be required.

Certain position within the FDA are subject to strict restrictions on financial holdings (FDA regulated financial holdings).  To determine whether this position is affected, applicants are advised to seek additional information during the interview processes from the Ethics and Integrity Staff, Office of Management Programs, Office of Management at (301) 827-5511 prior to accepting such a position.


4. Travel, transportation, and relocation expenses will be paid: Yes


5. Bargaining Unit Position: No


6. Drug Screening Required: No


7. Time in grade (TIG) must be met within 30 days of the closing date of the announcement.






Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your eligibility.


Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):


  1.  1.  Knowledge of the mission, organizational structure, functional activities and administrative programs of   the office.
  2. Skill in identifying problems, gathering and analyzing information, drawing conclusions, and making recommendations.
  3. Knowledge of the theory and principles of management and organization including administrative practices and procedures common to an organization.
  4. Ability to communicate orally.
  5. Ability to communicate in writing.



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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see


Males born after December 31, 1959 must be registered or exempt from Selective Service (see


For information on "People with Disabilities" please visit


Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible see  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


Note:  To return to a previously Saved or Incomplete application you may use the following link:


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 878845.  Fax your documents to 1-478-757-3144.


If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.
  4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Atlanta Customer HelpDesk (770) 488-1725; TTY/TDD: (866) 539-4484; or by email HRCS@CDC.GOV.  The decision on granting reasonable accommodation will be made on a case-by-case basis.


To apply for this position, you must provide a complete Application Package which includes:


  1. Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.  If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.

  2. A complete Assessment Questionnaire

  3. Other supporting documents:

  4.      - Veterans Preference Documentation, if applicable

         - SF-50 (if you are a federal employee or have reinstatement rights as a federal employee)

         - College Transcripts (if the position has a positive education requirement)


Note:  You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received.  An official transcript from an accredited educational institution is required if you are selected for the position.


For Résumé and Application Tips visit:


The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, May 14, 2013


FDA Helpdesk
Phone: (888)478-4340
Fax: (478)757-3144
Agency Information:
HHS FDA Center
10903 New Hampshire Avenue
Silver Spring, MD
20993 Fax: (478)757-3144


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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