The Smithsonian Astrophysical Observatory is part of what is arguably the largest and most diverse astrophysical institution in the world, where the staff carries out a broad program of research in astronomy, astrophysics, and earth and space sciences. If you would like to join this exciting organization, apply today!
The Staff Assistant works primarily in the High Energy Astrophysics division. The employee works on the Solar Wind Electrons Alphas and Protons (SWEAP) investigation and reports to the Project Administrator of the SWEAP program and provides administrative and financial support to the SWEAP project.
First consideration may be made 14 days after the opening date.
Duties include but are not limited to: preparing financial reports; responding to queries from project management and sponsoring organizations for financial data; researching and providing inputs for programmatic and financial reports; preparing monthly and quarterly reports using Earned Value Management (EVM) tools; initiating, monitoring and updating SWEAP requisitions; tracking expenditures for Project budget activity; comparing purchase orders with the procurement list; preparing and disseminating purchase order status reports; administering the screening process for requisitions requiring approval, and generating submittal to contractors; preparing travel authorizations; supporting SWEAP Program Administrator in developing, planning, scheduling project requirements; performs other administrative duties as assigned.