This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant (CYS)

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:NCNAFAS13878648

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$14.59 to $18.97 / Per Hour

OPEN PERIOD:

Thursday, April 18, 2013 to Thursday, April 25, 2013

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

02

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Belvoir, VA United StatesView Map

WHO MAY APPLY:

US Citizens and Non Citizens

JOB SUMMARY:

Welcome to the Family and Morale, Welfare & Recreation Activities at Fort Belvoir, Virginia. We proudly serve Military Members, Retirees, DOD Civilians and Family members in the surrounding areaFort Belvoir Morale, Welfare and Recreation

Our military mission is global. As a strategic sustaining base for America's Army the work we do is vital to the success of the goals and objectives of the nation's defense strategy. A list of the organizations who call Fort Belvoir home reads like a "Who's Who" of the Department of Defense. No other Army installation in the world can compare to Fort Belvoir and its singular mission to provide logistical, intelligence and administrative support to such a diverse mix of commands, activities and agencies. Fort Belvoir has changed in many ways over the past several years, but some things will always remain the same. As dedicated stewards of the environment, we will continue to work always to conserve the natural beauty of the land around us, and to preserve our standing as one of America's enduring installations. Belvoir will always mean "Beautiful To See."

 

LOCATION: Fort Belvoir, Joann Blanks Child Development Center

 

The incumbent of this position will provide administrative assistance for the Joann Blanks Child Development Center. This is a Non-appropriated Fund Regular Full-time position that includes NAF Benefits, with 40 guranteed work hours per administrative week.

 

WHO MAY APPLY:

 

Spouse Employment Preference (SEP)

Involuntarily Separated Military Preference(ISMP)

Current and Former NAF Employees(CNE/FNE)

Current APF Employees(CAE)

Veterans Preference(OAV)

All Other Sources (OANV)

 

KEY REQUIREMENTS

  • Direct Deposit is required
  • Social Security card is required
  • Physical Examination is required
  • A completed DA 3433, DA 3433-1 amd DA 3433-2
  • All required background checks according to the AR 215-3

DUTIES:

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Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.

Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.

Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.

Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.

Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.

Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.

Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.

Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Performs other duties as assigned.


QUALIFICATIONS REQUIRED:

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Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.

Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.

Possess the ability to communicate effectively orally and in writing.

Highly Preferred: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.


Conditions of employment:

 

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All required background checks of AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include the satisfactory completion of a physical health assessment.

5. Social Security Card must be presented at time of appointment.

6. The incumbent may be required to work during inclement weather and may be required to work before and/or after scheduled work hours, special events and every other Saturday.

7. Successful completion of prescribed training is a condition of employment.

HOW YOU WILL BE EVALUATED:

Once the application process is completed, a review of your resume and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position. Any work experience/volunteer work that is claimed in the questionnaire must be listed in your resume. Any education claimed in the questionnaire must be supported by attached unofficial transcripts, or degrees/certificates. If after reviewing your resume and supporting documents, a determination is made that the work experience or education is not supported in the resume or in attached documents, you may lose consideration for the position. Please ensure that you follow all instructions carefully. Errors or omissions may affect your eligibility. Credit will be given for appropriate unpaid experience or volunteer work.

 


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.

 

 



OTHER INFORMATION:

To successfully claim veteran's priority consideration, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

 

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

 

Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.

 

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

 

The Department of Army Nonappropriated Fund Instrumentalities are an Equal Opportunity Employer.



HOW TO APPLY:

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In order to be considered for this position you MUST submit your complete application package online through USAJobs, or by Fax. Application packages/documents submitted directly to the Fort Belvoir NAF Human Resources Office will not be accepted or considered.

 

To apply for this position, you must provide a complete Application Package which includes:

 

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

 

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire

http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf,

3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 

To fax supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 878648

2. Fax your documents to (478)757-3144.

 

 

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.

 

It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here .   Uploaded documents may take up to one hour to clear the virus scan.   Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

Résumé or Optional Application for Nonappropriated Employment (DA Form 3433, DA Form3433-1, DA Form 3433-2). To access these forms click on the links below.

 

http://www.apd.army.mil/pub/eforms/pdf/a3433.pdf

http://www.apd.army.mil/pub/eforms/pdf/a3433_1.pdf

http://www.apd.army.mil/pub/eforms/pdf/a3433_2.pdf

The following contact information for at least two (2) professional references must be included in your resume or application: Full name, organization, mailing address, telephone number, and email address. If professional references are not available, applicants may submit the contact information for personal references.

 

The Questionnaire must be completed and submitted along with your application package, whether applying online through USAJOBS, or submitting your application package to the Fax number indicated in the “How to Apply” section of this announcement.

 

To claim and be considered under the Spouse Employment Preference (SEP), you MUST submit your spouse's PCS Orders with your application package and meet all other requirements, AND claim this preference in the questionnaire.

 

To claim and be consider under the Involuntary Separated Military Preference (ISMP), you MUST submit your latest DD-214 member 4 copy with your application package and meet all other requirements, AND claim the preference in the questionnaire.

 

To claim and be considered under the DoD NAF Business Based Action (BBA) priority consideration, you MUST submit your DA Form 3434 (BBA), or equivalent, with your application package and meet all other requirements, AND claim the preference in the questionnaire.

 

To claim and be considered under the Current/Former Nonappropriated Fund Employee (CNE/CNE) priority consideration, you MUST submit your latest non-award DA Form 3434, or equivalent, with your application package and meet all other requirements, AND claim the preference in the questionnaire.

 

To claim and be considered under the Current Appropriated Fund Employee (CAE) priority consideration you MUST submit your latest non-award SF 52 with your application package and meet all other requirements, AND claim the preference in the questionnaire.

 

To claim and be considered under the Outside Applicant Veteran (OAV) priority consideration you MUST submit your DD-214 member 4 copy with your application package and meet all other requirements, AND claim the preference in the questionnaire.

 

Use this checklist to make sure you've submitted everything!

AGENCY CONTACT INFO:

Alisia Poole
Phone: (703)704-3032
Email: ALISIA.S.POOLE.NAF@MAIL.MIL
Agency Information:
DA NAF Fort Belvoir
Fort Belvoir
5800 Putnam Road
Fort Belvoir, VA
22060-582

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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Job Announcement Number:

NCNAFAS13878648

Control Number:

342004900