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This Position Is No Longer Available

Job Title:  Supervisory Program Assistant
Department:  Department Of Agriculture
Agency:  National Institute of Food and Agriculture
Job Announcement Number:  NIFA-M13N-0023

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$46,745.00 to $73,917.00 / Per Year
Thursday, April 18, 2013 to Thursday, April 25, 2013
Full Time - Agency Employees Only
1 vacancy in the following location:
Washington DC, DC United StatesView Map
Applications will be accepted from current career or career-conditional employees of the National Institute of Food and Agriculture.


The National Institute of Food and Agriculture (NIFA) is the Federal component of a nationwide extramural research, educational, and outreach system which supports the global, science-based agricultural enterprise and accomplishes its missions in partnership with land-grant universities and other academic and scientific organizations. To learn more about NIFA, please visit

This position will serve as a Supervisory Program Assistant within the Institute of Youth, Family and Community. This Institute focuses on enabling vibrant and resilient communities; preparing the next generation of scientists; enhancing science capacity in minority-serving institutions; and enhancing youth and family development.

This job opportunity announcement may be used to fill additional vacancies.


  • You must be a U.S. Citizen to apply for this position
  • Suitable for Federal employment, determined by a background investigation


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At the full performance level for this position, you will perform a full range of administrative and programmatic duties. Specifically, you will

  • Lead and organize travel and logistical panel preparations for panel members traveling to Washington, DC from across the United States;
  • Distribute and balance the workload among your staff, making day to day adjustments to ensure that priorities and time standards are met;
  • Train current staff and new employees on specific job tasks and procedures and provide written instructions, reference materials, and supplies;
  • Review work in progress and/or review and approve completed work to ensure procedures have been followed and deadlines have been met;
  • Answer procedural and policy questions;
  • Resolve problems and use judgment to determine which situations should be escalated to the Division Director;
  • Recommend employees for recognition and awards and report to the Division Director on the progress and training needs of employees, as well as any conduct problems;
  • Work jointly with the Division Director to develop performance standards for your staff;
  • Discuss and rate staff performance, providing counsel when necessary;
  • Review and approve staff time and attendance; and
  • Work with outside vendors to negotiate contracts for meeting spaces and other events.


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To qualify for the GS-08 grade level you must have at least one year of specialized experience equivalent to the GS-07 gradel level.  Examples of specialized experience include the following:

  • Coordinating and processing travel arrangements;
  • Collecting and analyzing data and information to prepare reports;
  • Tracking program status;
  • Providing assistance and guidance to panelists with questions about the peer review process; and
  • Progressively more responsible leadership assignments.


To qualify for the GS-09 grade level you must have at least one year of specialized experience equivalent to the GS-08 grade level. Examples of specialized experience include the following:

  • Providing operational support that required strong communication skills;
  • Mentoring a team to manage, implement and evaluate a vast array of programs, projects, and/or activities;
  • Determining the proper routing or resolution of inquiries;
  • Using office automation equipment and related software to input data and prepare correspondence, reports, memoranda, and other written communication, ensuring that materials are grammatically correct, complete, and accurate;
  • Maintaining program files and records; maintaining discretion and confidentiality when dealing with sensitive information;
  • Collecting, compiling, and tracking data and statistical information; and
  • Interpreting and applying regulations, policies, and procedures.


To qualify for the GS-10 grade level you must have at least one year of specialized experience equivalent to the GS-09 grade level. In addition to those examples listed above, specialized experience includes the following:

  • Serving as a primary point of contact in an office, providing office management and/or administrative supervision and support in the implementation, management, and evaluation of financial tracking systems, programs, processes, and activities;
  • Planning and carrying out peer-review panel related activities (panel travel arrangements, scheduling and coordinating meetings, room setup, closeout);
  • Coordinating staff and workload to ensure adequate program assistance coverage during panel and non-panel times; and
  • Planning and providing assistance for special event coverage.

Time-in-grade restrictions apply for all candidates considered under Merit Promotion.

Qualification requirements must be met by the closing date of this vacancy announcement.

Applicants must be available to report for duty at the time a selection is made.  Selections are typically made within 30 days of the closing date of the announcement.


Qualified candidates will be placed for selection consideration into three categories:  Best Qualified, Well Qualified or Qualified.  Your resume will be reviewed and compared against your responses to the online questionnaire.  We strongly encourage you to answer every question that accompanies this vacancy, as your responses will better highlight your specific qualifications.

Your qualifications will be evaluated on the following competencies:

  • Technical Competence (Federal Travel and NIFA Grants Programs)
  • Planning and Evaluating
  • Technology Application
  • Leadership

Please note that your resume must thoroughly support your responses to the assessment questionnaire.  High self-assessment in the applicant questions that is not supported by information in your resume may eliminate you from best-qualified status and subsequent referral to the selecting official.

Displaced/Surplus Employees:  Individuals eligible under the USDA Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  CTAP and ICTAP eligibles within the local commuting area will be considered well qualified if the applicant meets the basic eligibility requirements and all selective factors, and is rated in the Well Qualified Category as described in the How You Will Be Evaluated section.  Employees seeking CTAP/ICTAP eligibility must submit a copy of the agency notice, a copy of their most recent performance rating and a copy of their most recent SF-50 noting current position, grade level and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.  CLICK HERE for additional information on CTAP and ICTAP.


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A benefits package is authorized for this position. CLICK HERE for more information concerning federal benefits.


Selective Service System:
Males over age 18 who were born after December 31, 1959, must have registered with the Selective Service System (or have an exemption) to be eligible for Federal employment.
CLICK HERE for further information.

Optional Form 306, Declaration for Federal Employment:
If you are selected for this position, you will be required to complete this form before an offer may be made.
CLICK HERE to access the Optional Form 306.

Financial Disclosure Requirement:
The Research, Education and Economics (REE) agencies inspire public confidence in our missions by maintaining high ethical principles. Employees are subject to Federal government-wide regulations and statutes as described on the
REE Ethics Webpage. You may be required to submit a financial disclosure report if hired for this position.

False Statements:
If you make a false statement in any part of your application, you may not be hired; may be fired after beginning work; or may be fined or jailed.

Reasonable Accommodation:
Reasonable accommodation is provided to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, or have questions regarding reasonable accommodation and/or accessibility for any part of the application and hiring process, please contact the Disability Program Manager on 202-720-6161 or through the DC Relay Service on (202) 855-1234 (TDD). The decision to grant reasonable accommodation is made on a case-by-case basis.


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Your application package must be complete by 11:59 p.m. (EST) on Thursday, April 25, 2013.  You must apply online or by fax (see below for details).  Applications sent by mail (including e-mail) or hand-delivered will not be accepted.  Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.

Choose either Option A or Option B to apply for this position:

Option A:  Online Application

Click the Apply Online button to create an account or log in to your existing USAJOBS account.  From USAJOBS, you will be routed to Application Manager.  Follow the prompts to complete the occupational questionnaire and upload (or reuse) supporting documents.  You must click the Submit My Answers button at the end of the process.

If you need technical assistance with the online application process, please send an e-mail to

Note: To return to a previously saved or incomplete application, use the following link:  Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager.

To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page

2. Complete all blocks on the cover page using Vacancy ID 877858.  Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to 1-478-757-3144.

Option B:  Fax

If you cannot apply online, follow these steps to fax your complete application package.

1. Click the following link to print the occupational questionnaire View Occupational Questionnaire
2. Print the 1203FX form, which you will use to provide your responses to the occupational questionnaire, and  
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to 1-478-757-3144.  The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.  


The following documents are required:

  • Assessment questionnaire (completed online or submitted by fax using the 1203FX)
  • Resume (OF-612 will not be accepted) 

In addition, you may also need to submit supplemental documentation (as outlined below).  Failure to submit supplemental information by the closing date of this announcement will result in the loss of the particular consideration you are requesting.

Merit Promotion:  If you are a current or previous Federal employee with competitive status and would like to be considered for this position, you MUST submit a copy of your most recent SF-50 and performance appraisal.  Additionally, if you are requesting consideration for non-competitive eligibility, but do not yet hold the full performance level of this position, you must submit an SF-50 that documents your full performance level.  Failure to do so may cause you to lose consideration for this position.

Special Hiring Authorities:  To be considered under special hiring authorities (e.g. Schedule A, VRA, 30% or More Disabled Veteran's Program, etc.), you must submit documentation that provides evidence of this eligibility.  For further information click here.


Vivian Brooks-Marshall
Phone: (301)504-1758
Agency Information:
National Institute of Food and Agriculture
800 9th Street SW
Washington, DC


Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  The best qualified candidates will be referred for further consideration and possible interview.  You will be notified of the outcome.

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