This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:MEDICAL RECORDS ADMINISTRATION SPECIALIST

Department:Department of the Navy

Agency:Naval Medical Command

Job Announcement Number:SW30669-09-866188PD586192-D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,199.00 to $67,097.00 / Per Year

OPEN PERIOD:

Tuesday, April 16, 2013 to Monday, May 13, 2013

SERIES & GRADE:

GS-0669-07/09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

Few vacancies in the following location:
Naval Medical Center, San Diego, CA United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite!

This announcement is being amended to extend the closing date to May 13, 2013.

 

Vacancies from this announcement may be filled at the following grade levels: GS-07, GS-09.

 

This position has promotion potential to the GS-09 grade level. If selected below the full performance level, selectee may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

 

This position is located in San Diego, CA.

KEY REQUIREMENTS

  • You must be a US Citizen.
  • Must be registered for Selective Service, see Legal & Regulatory Guidance.
  • Suitable for Federal employment as determined by background investigation.
  • Selectee may be required to successfully complete a probationary period.
  • You must obtain and maintain a secret security clearance.

DUTIES:

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Major duties and responsibilities:

 

·         Conduct review of the medical record; assign and monitor concurrent Diagnosis Related Group (DRG) and analyze record for medicolegal documentation discrepancies/deficiencies.

·         Verify accuracy and completeness of patient demographic data through computer analysis, identify discrepancies and initiate appropriate action for correction.

·         Assist in the education of all healthcare providers; identify medical records not meeting utilization management (UM) criteria for admission; and perform focused review on targeted DRGs.


QUALIFICATIONS REQUIRED:

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In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.   Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.

 

In addition, your resume must also demonstrate the following:

 

GS-07:

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

 

Reviewing inpatient records for conflicting, incomplete or nonspecific provider documentation as well as ensuring diagnoses and procedures are supported by the documentation and coded appropriately utilizing International Classification of diseases-Ninth Revision-Clinical Modification (ICD-9-CM), querying physicians regarding missing, unclear or conflicting medical record documentation and the assignment of the appropriate MS-DRG in an acute care hospital setting.

 

OR

 

Successfully completed 1 full year of graduate level education.  Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position.

 

OR

 

Successfully achieved Superior Academic Achievement.  Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position.

 

OR

 

Possess a combination of specialized experience as and education that equates to one year of experience. Percentage of the required education plus percentage of the required experience equal 100 percent.

 

OR

 

Successfully completed the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA (American Health Information Management Association) and CAHEA (Committee on Allied Health Education and Accreditation).

 

GS-09:

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

 

Reviewing inpatient records for conflicting , incomplete or nonspecific provider documentation as well as ensuring diagnoses and procedures are supported by the documentation and coded appropriately utilizing International Classification of Diseases-Ninth Revision-Clinical Modification (ICD-9-CM), querying physicians regarding missing, unclear or conflicting medical record documentation; assist in the ongoing education and in the appeal process resulting from outside audits; the assignment of the appropriate MS-DRG in an acute care hospital setting.

 

OR

 

Successfully completed master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related.  Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position.

 

OR

 

Possess a combination of specialized experience and education that equates to one year of experience. Percentage of the required education plus percentage of the required experience equal 100 percent.

 

Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities, to successfully perform the duties of the position.

 

NOTE-EXAMPLES OF QUALIFYING SPECIALIZED EXPERIENCE

 

·         Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.

·         Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications.

·         Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.

·         Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data.

·         Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.

 

This position has a Selective Placement Factor (screen-out) which will also be used to determine minimum qualifications for this position. Applicants not possessing this Selective Placement Factor will be found ineligible for this position. The Selective Placement Factor is:

 

Certification as a Registered Health Information Administrator (RHIA).

OR

Certification as a Registered Health Information Technician (RHIT).

OR

Certification as a Certified Coding Specialist (CCS). 

 

Additional qualification information can be found from the following Office of Personnel Management web site: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0600/medical-records-administration-series-0669/

 

And

 

http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

 

PART-TIME OR UNPAID EXPERIENCE:Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. 

 

As part of the application process, you must complete and submit an occupational questionnaire.  To preview this questionnaire and determine if your experience matches the skills required for this position, click the following link:  View Assessment Questions.


EDUCATION:

Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned).   See OPM's General Policies for information on crediting education.

 

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

REQUIREMENTS: 

Selectee is required to participate in the Department of Defense direct deposit of pay program.

 

A secret security clearance is a requirement of this position. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a position offer or removal.   If you possess a security clearance, please indicate the level and termination date in your resume.

 

Required TB test/Hepatitis B screening.

 

Work may require occasional walking, bending, light lifting and computer data key entry.

 

Work requires the ability to converse on the telephone.

HOW YOU WILL BE EVALUATED:

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies:

 

1.    Ability to apply official coding guidelines to medical and surgical scenarios.

2.    Knowledge of medical terminology representing complex diagnoses and procedures.

3.    Ability to communicate orally and in writing.

 

You will be rated under Category Rating procedures based on the extent to which your experience meets the Knowledge, Skills and Abilities for the position and rated as shown below.  Additional points are not added for veterans’ preference; however, preference is still applied. Applicants eligible for veteran's preference will receive selection priority over non-veterans.

 

If you meet the qualification requirements, your application will be placed in one of three categories:

Best Qualified- Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position.

Highly Qualified-Candidates in this category possess good skills and experience above the minimum requirements for announced position. 

Qualified- Candidates in this category meet the minimum experience requirements for announced position.

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

 

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


BENEFITS:

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Department of the Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and a 401K-type retirement plan.



OTHER INFORMATION:

This Position is subject to Department of Defense Priority Placement Program.

 

This announcement may be used to fill additional vacancies.

 

Relocation expenses are not authorized.

 

Recruitment incentives may or may not be authorized.

 

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

 

The Department of the Navy uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.


Federal Annuitant Information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.  Policy information may be found at: http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/FedCivAnnuitants.pdf

 

Interagency Career Transition Assistance Program (ICTAP) Eligible: 

ICTAP applicants must be well qualified for the position to receive consideration for special priority selection. A well-qualified ICTAP applicant is one whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements; however, the individual would not necessarily be considered highly or best qualified.  For more information about ICTAP eligibility please review the following link:  http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/ICTAP_Statement.pdf

  

Military Spouse Preference (MSP):

http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/Mil_Spouse_Pref_Statement.pdf

 

Veteran’s Preference Information:

http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/Vet_%20Preference_Statement.pdf



HOW TO APPLY:

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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

To apply for this position, you must provide a complete Application Package which includes: 
- Complete Resume.
- Complete Assessment Questionnaire. View Occupational Questionnaire

- Other supporting documentation as required.  Please see the "REQUIRED DOCUMENTS" section to determine if there are other documents you are required to submit. 

 

Your complete application (resume, assessment questionnaire, and all supporting documents) must be submitted by 11:59 pm Eastern Standard Time (EST) on Monday, May 13, 2013

 

If more than one resume is received, only the last resume submitted will be reviewed. 

If you upload your documents, do not fax the same documents.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account:  https://mydon.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.  

 

If you are unable to apply online or unable to upload your supporting documents follow the directions located at:   http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/ApplicationInfo_HowtoApplyviaFax.pdf. 

 

This Vacancy ID is 866188. 

 

Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement.  All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

 

** It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate.  HR will not modify answers/documents submitted by an applicant. **



REQUIRED DOCUMENTS:

The documents you are required to submit vary based on what you are claiming (i.e., applying as a veteran or disabled veteran, applying as a military spouse, etc).  Please review the following link to see if there are any documents you need to provide: Applicant Checklist-External

AGENCY CONTACT INFO:

DON Employment Info Center EIC
Phone: (800)378-4559
TDD: (8580 577-5723
Email: DONEIC@NAVY.MIL
Agency Information:
Navy HRSC Southwest
6300 Miramar Way
San Diego, CA
92145-2015
USA

WHAT TO EXPECT NEXT:

When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement.  You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability, related to the job requirements.  

 

Best qualified applicants will be referred to the hiring manager. Best qualified applicants with veterans' preference are entitled to initial selection consideration.  If there are a sufficient number of best qualified applicants with veterans' preference, only those veterans will be referred to the hiring manager.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

Stay informed of changes to your application status by signing up for automatic email alerts at: https://my.usajobs.gov/Account/NotificationSettings.aspx.

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Job Announcement Number:

SW30669-09-866188PD586192-D

Control Number:

341909700