This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:CYS Coordinator

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:NCNAFHT13876459

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$66,000.00 to $100,000.00 / Per Year


Wednesday, April 17, 2013 to Wednesday, May 01, 2013




Full Time - Permanent




1 vacancy in the following location:
Fort Myer, VA United StatesView Map


US Citizens and Non Citizens



Joint Base Myer-Henderson Hall (JBM-HH) serves as the base support of operations for the Joint Force Headquarters-National Capitol Region and the U.S. Military District of Washington, Fort McNair, D.C. Fort Myer traces its origins to the Civil War and Fort McNair has been an Army post for more than 200 years. Henderson Hall provides barracks and support for Marines assigned to Headquarters, U.S. Marine Corps as well as certain schools and agencies in the Washington, DC Metropolitan Area. Visit our website at the following link: Joint Base Myer-Henderson Hall

Welcome to the Family and Morale, Welfare & Recreation Activities at Fort Myer, Virginia, and Fort McNair, Washington, DC. We proudly serve Military Members, Retirees, DOD Civilians and Family members in the surrounding area.

Location: Directorate of Family and Morale, Welfare and Recreation

The incumbent of this position coordinates the activities of personnel, programs, facility operations and resources. Responsible for  the development of operating procedures for a Department of the Army child care program that ensures the program compliance with DoD, state and national policies and procedures. This is a Nonappropriated Fund Regular Full-Time (RFT) position that includes NAF Benefits, with 40 guaranteed work hours per administrative week. The incumbent may be required to work during inclement weather, before and/or after scheduled work hours, special events and weekends, etc.


Current and Former NAF Employees (CNE/FNE)

Veterans Preference (OAV)

All Other Sources


  • Direct Deposit is required
  • Social Security card is required
  • Physical examination is required
  • A completed DA 3433, DA 3433-1 and DA 3433-2
  • All required background checks of AR 215-3


Back to top

Serves as a Child and Youth Development (CYS) Coordinator of a large CYS Program with responsibility for the operation, integration, coordination, and oversight of installation Child Development Programs, Youth Programs, Liaison, Education Support, Outreach Services Programs, and Army Sponsored Community-Based Programs (Army Child Care in Your Neighborhood; Army School-Age Programs in Your Neighborhood; Army Youth Programs in Your Neighborhood) serving children and youth birth - 18 years IAW all applicable regulations and standards. Applies extensive, professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Provides program oversight and accountability for the performance of staff and the safety and well being of children and youth IAW Department of Defense (DoD), Army and local policies and standards. Ensures staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Develops policies, procedures and SOPs to support program goals. Coordinates the Installation Child and Youth Evaluation Team (ICYET) composed of a command representative, and installation regulatory agency representatives, e.g., fire marshal, medical advisor, safety officer, facility engineer, dietitian, a parent, an off post child development professional and additional team members as designated by the command which conducts an internal review to identify the level and quality of programs/services and assesses compliance with DoD and Army standards for child care. Collects and analyzes individual CYS program data to determine adequacy and effectiveness of installation CYS program. Take actions required to attain resources/implement policies to meet command objectives and ICYET recommendations. Implements and monitors Department of Army (DA) policies to include CYPPP guidance, fee policies, program registration/enrollment, baseline standards and benchmarks, Key Management Controls and space utilization goals. Develops operational procedures to anticipate installation needs and trends and documents results on the CYS Operations Plan. As an Army CYS Senior Leader, tests, evaluates and provides input on at least one Army CYS pilot program at all times. Serves on CYS Senior Leader workgroups to review changes in policy or programming before implementation Army-wide. Oversees expansion of new Garrison CYS program initiatives to include major and multiple new construction projects, renovation of existing facilities, expansion of program in off-post locations, and developing innovative "cutting edge" child care options that may be replicated throughout the Army. Recruits and hires qualified personnel utilizing Army CYS Standard Position Descriptions. Supervises program administrators and/or directors/managers; CYS Specialists, CYS Trainers and other staff assigned directly to CYS and evaluates employees based on established performance standards. Provides appropriate staff professional recognition and/or disciplinary action. Visit programs during all hours of operation on a regular basis. Supports and budgets for staff annual training requirements. Ensures timely personnel actions. Provides training for employees as required. Coordinates management of funds and resources to include developing the annual budget for the installation CYS program. Requirements include Appropriated Funds (APF) and Nonappropriated Funds (NAF), personnel, equipment and supplies, travel, training, contracted services, rentals, investments, and capital expenditures. Projects quarterly expenditures and monitors all installation CYS program operations in consonance with funds allocated. Ensures CYS management staffs work cooperatively to ensure seamless service and continuity of quality options for all children and youth. Serves as Chief of the CYS Program Plan Team to develop written strategies for program improvement. Initiates and maintains partnerships with both on- and off-post organizations serving children and youth. Initiates and maintains partnerships with both on- and off-post local schools. Oversees CYS food service program to ensure compliance with all applicable Army and USDA food program policies and procedures to include proper meal components and food service/preparation and storage. Establishes and maintains an active program of parental involvement, providing parent education opportunities and encouraging parent observation and participation. Ensures parent representation on CYS Parent and or Parent/Youth council and Child and Youth Evaluation Team. Conducts annual parent/parent-youth satisfaction surveys and analyzes results. Works closely with local community youth serving organizations and child care resource and referral agencies to establish off-post child care and youth spaces as part of the Army Child Care/School-Age Care in your Neighborhood program. Interfaces with local school board representatives to establish state run Pre-Kindergarten Programs in CYS programs or establishes official CYS Sponsored Pre-Kindergarten Programs. Serves as Subject Matter Expert on installation child and youth services issues. Prepares reports, surveys, and briefings for command and installation on matters pertaining to CYS. Supports all EEO and AA objectives.


Back to top

Successful completion of an undergraduate Degree that included or was supplemented by major study (at least 24 semester hours) in the fields appropriate (child development, early childhood education, home economics (with early childhood emphasis), elementary education, or other fields appropriate to the position to be filled. A COPY OF YOUR TRANSCRIPTS MUST BE SUBMITTED AT THE TIME OF APPLICATION TO VERIFY YOUR CLAIM.


A combination of education and experience - courses equivalent to a major in a subject matter field (24 semester hours) appropriate to the position (see above), plus appropriate experience or additional course work that provided knowledge comparable to that normally acquired through the successful completion of the 4-year course of study described above. A COPY OF YOUR TRANSCRIPTS MUST BE SUBMITTED AT THE TIME OF APPLICATION TO VERIFY YOUR CLAIM.


AND In addition candidates must possess:

1. Twenty-four (24) months of professional experience in managing at least two CYS programs (Family Child Care, School Age Services, etc.) to include one year of responsibility of a center based child or youth program facility. This experience must be equivalent in difficulty and complexity to the next lower level to include the following: experience working with regulatory, personnel, funding, and budgeting proponents. Knowledge of management analysis, personnel development, and APF and NAF funding and oversight relationship to CYS programs.

2. Ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.

3. Comprehensive oral and communications skills and analytical writing skills. Ability to present ideas and proposals to a variety of audiences.

Best Qualified Criteria: Three years leadership experience managing a Department of Defense Child, Youth and School Services program. Applicants who meet the Best Qualified Criteria and all other required qualifications will be considered BEST QUALIFIED and may be referred first. The experience has to be clearly identified on your resume/application package.

Conditions of employment:

1. The incumbent may be required to work during inclement weather and may be required to work before and/or after scheduled work hours, holidays, special events and weekends.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment.  The U.S. Department of Army is an E-Verify Participant.

4.  All required background checks of AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment is required.

5.  You will be required to show Social Security card upon appointment to a NAF position.

6. Successful completion of all prescribed training requirements is a condition of employment.

7. Successful completion of a physical examination is required.


Your qualifications will be evaluated on the following competencies: Minimum Qualifications, Specialized Experience, Best Qualified Criteria, Facility Operations, Budget, Leadership, Integrity Certification.

Once the application process is completed, a review of your resume and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position. Any work experience/volunteer work that is claimed in the questionnaire must be listed in your resume. Any education claimed in the questionnaire must be supported by attached unofficial transcripts, or degrees/certificates. If after reviewing your resume and supporting documents, a determination is made that the work experience or education is not supported in the resume or in attached documents, you may lose consideration for the position. Please ensure that you follow all instructions carefully. Errors or omissions may affect your eligibility. Credit will be given for appropriate unpaid experience or volunteer work.


Back to top

Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to


To successfully claim veteran's priority consideration, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.  

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.   

Payment of Permanent Change of Station (PCS) costs will be paid.  

The Department of Army Nonappropriated Fund Instrumentalities are an Equal Opportunity Employer.


Back to top

To apply for this position, you must provide a complete Application Package which includes: 

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.  

Note: To return to a previously Saved or Incomplete application you may use the following link: After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you. 

If you cannot apply online through USAJobs, you may submit your application package by Fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire, and

3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

To fax supporting documents you are unable to upload online through USAJobs:

1. Complete this cover page using the following Vacancy ID 876459

2. Fax your documents to (478)757-3144.


PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.




It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here.   Uploaded documents may take up to one hour to clear the virus scan.   Faxed documents take 2-3 business days to process.



The following documents are required:

  • Résumé or Optional Application for Nonappropriated Employment, DA Form 3433, and Supplemental Employment Application Form, DA Form 3433-1, must be submitted at time of application

  • A completed DA Form 3433-2, Supplemental Employment Application for for Child-Youth Services positions  - must be submitted at time of application (Submit under "Other")

  •  The following contact information for at least three (3) professional references must be included in your resume or application: Full name, organization, mailing address, telephone number, and email address. If professional references are not available, applicants may submit the contact information for educational references.

  •  Copy of degree as indicated in the “QUALIFICATION – EVALUATIONS” section of this announcement (if you are submitting/uploading this document through USAJobs, please submit under the “Transcripts” option).

  •  “Unofficial” college transcript from an accredited University/College if substituting college education for the experience requirement. If you are submitting/uploading this document through USAJobs, please submit under the “Transcripts” option. (An official college transcript will be required before being hired.)

  • Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

  • Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at – and

  • The Questionnaire must be completed and submitted along with your application package, whether applying online through USAJobs, or submitting your application package to the Fax number indicated in the “How to Apply” section of this announcement.

  • To claim and be considered under the DoD NAF Business Based Action (BBA) priority consideration, you MUST submit your DA Form 3434 (BBA), or equivalent, with your application package and meet all other requirements, AND claim the preference in the questionnaire.

  • To claim and be considered under the Current/Former Nonappropriated Fund Employee (CNE/CNE) priority consideration, you MUST submit your latest non-award DA Form 3434, or equivalent, with your application package and meet all other requirements, AND claim the preference in the questionnaire.

  • To claim and be considered under the Outside Applicant Veteran (OAV) priority consideration you MUST submit your DD-214 member 4 copy with your application package and meet all other requirements, AND claim the preference in the questionnaire.

  • Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.
  • Use this checklist  to make sure you've submitted everything!


NAF Human Resources Office
Phone: (703)545-1238
Agency Information:
Directorate of Family Morale Welfare andRecreation
102 Custer Road
Bldg 203
Fort Myer, VA


After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 

Back to top
Print Preview

Job Announcement Number:


Control Number: