This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Application Specialist (Technical Career Field Recent Graduate )

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-538-13-CG-875693

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$39,810.00 to $76,589.00 / Per Year


Tuesday, June 18, 2013 to Friday, June 21, 2013




Full Time - Excepted Service Temporary




1 vacancy in the following location:
Chillicothe, OH United StatesView Map


Individuals who have obtained a qualifying degree or certificate within the previous 2 years or other applicable period as described under “Job Summary—Eligibility Requirements.” Students may apply if they are within 3 months of completing the above described requirements.


The Chillicothe and Ross County Community represents an ideal relocation opportunity and has been cited in popular periodicals as one of a growing number of smaller communities (approximately 75,000) with positive economic and cultural influences.


 Vacancy Identification Number (VIN) 875693 

Some evening and/or weekend hours may be required.”


OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?


Special Employment Consideration:  VA encourages persons with disabilities to apply.


  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.


Back to top

What General Information Do I Need To Know About This Position?

This position is being filled under the TCF Recent Graduates Program.  TCF is a national workforce development program within VHA that was designed to replenish technical staff in critically identified positions.  The TCF career fields represent those technical fields where VA-specific knowledge and experience is desirable for success in the field.

Individuals selected for these positions are trained, coached, and supervised by a preceptor. Preceptors are selected annually, through an extensive application process, for their technical expertise, their commitment to training and the suitability of their facility as a training location.

If selected for the TCF Recent Graduate Program, you will follow a formal training plan for 2 years. During the first year, you will be under a temporary appointment in the excepted service. Participants who are successfully meeting the requirements at the end of their first year are eligible for conversion to a permanent appointment or a term appointment (1-4 years in duration) without further competition.    This conversion is at the agency's discretion.

Selectees will be required to sign Mobility, Training, Continued Service and Participant Agreements.

What are the Eligibility Requirements?

In order to be eligible for an appointment under the TCF Recent Graduate Program you must meet the following requirements:

·         You must be a recent graduate who has completed, within the previous two years, an associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution such as an accredited technical or vocational school; a 2- or 4-year college or university; a graduate or professional school (e.g., law school, medical school); or a post-secondary home school curriculum. Note: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that’s part of an accredited college-level, technical, trade, vocational, or business school curriculum.

·         Veterans (as defined in 5 USC 2108) who, due to military service obligation, were precluded from applying to the Recent Graduates Program during any portion of the 2-year eligibility period described above have a full 2-year period of eligibility upon their release or discharge from active duty; however, this eligibility period cannot extend beyond 6 years from the date of completion of the requirements of an academic course of study.


Work Schedule: 7:30 to 4:00 or 8:00 to 4:30 (some evening and/or weekends may be required)

Relocation Expenses: Relocation expenses are not authorized for this position.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.  Selection at a lower grade level does not guarantee promotion to the full performance level. The full performance level of this position is GS-11


As a Program Application Specialist, the incumbent actively participates in the program planning and administration of all activities within Patient Business Service. 


The incumbent will be well versed in all aspects of Health Administration Programs (HAP)  including, but not limited to, Enrollment, Eligibility, Means Testing, Medical Benefits Package, Co-payments, Fee Basis, Beneficiary Travel, Decedent

Affairs, Admissions, Extended Care Services, Tricare, Health Information Management, Sharing Agreements, Special Programs (Agent Orange, POW, Gulf War, Military Sexual Trauma), Compensation and Pension Program, Medical Care Cost Recovery, Women’s Health, Privacy, Records Management, etc.


Interprets laws, regulations, VACO directives, and local policies governing veterans’ health care benefits, providing advisory and technical assistance to medical center staff, top management, patients, and others. 


Develops skills in VA FileManager (FileMan) and the Patient Information Management Systems (PIMS) programs.


Develops skills necessary to interact and communicate with VA staff, veterans’ groups, voluntary groups, patients, congressional offices, and unions concerning individual problems requiring decisions and, in some cases, determining the proper course of action on administrative matters.  When responding to such contacts, the incumbent must have the knowledge, skills, and ability to establish and maintain effective relationships with these individuals and groups in a manner that is consistent with the mission and goals of the VA. 


Completes a period of training by serving as primary contact and resolution source for patients and families who experience difficulties with interpretation of HAP policies.  As such, the incumbent must have a thorough working knowledge of VA policies, procedures, and practices.  Resolves complex problems and coordinates resolution with other medical center services and staff.


Enhances personal mastery skills by attending required VA training and other formalized training programs provided on-or-off site.



Back to top

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.


Time-in-grade:  Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.


Candidates must meet the qualification requirements consistent with VA and OPM qualification standards applicable to the position being filled.   For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following:

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

In order to qualify based on experience:

GS-7: If you are qualifying based on experience, you must have one year of specialized experience which was equivalent to GS-5. 

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.


IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

In order to qualify based on education:

IN ADDITION to meeting the basic qualification requirements from the link above, one of the following is also REQUIRED:


A. One full academic year of graduate education directly related to the work of the position.


B. Superior academic achievement in a mathematical or related curriculum.



Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


Back to top

A offers a comprehensive benefits package.  This link provides is an overview of the benefits currently offered:


This job opportunity announcement may be used to fill additional vacancies.


Back to top

To apply for this position, you must provide a complete Application Package (See “Required Documents” section below).  The complete Application Package must be submitted by 11:59 PM (EST) on Friday, June 21, 2013.

To begin the process, click the Apply Online button at the bottom of this screen to create an account or log in to your existing USAJOBS account. Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position. 

If you cannot apply online: you will need to complete the Occupational Questionnaire View Occupational Questionnaire by submitting your answers on the 1203FX form ( and faxing the completed form with all supporting documents to (478)757-3144. The 1203FX form will serve as a cover page for your fax transmission. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload: Complete the following cover page using TAG:VacancyID.  You must use this fax cover sheet in order for your documents to be matched with your online application. Fax your documents to (478)757-3144. Keep a copy of your fax receipt in case verification is needed.



1.  Resume

2.  Responses to the Occupational Questionnaire

3.  Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.

4.  Latest Performance Appraisal (Required for Chillicothe VA Medical Center Employees)

5.  SF-50  (No AWARD SF-50 will be accepted)ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE?  You must provide a copy of your last or most recent SF-50, "Notification of Personnel Action."  This is the most recent SF-50 that indicates proof of status (If you are a career or a career-conditional employee) and identifies your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted).

6. Transcripts: You MUST submit your unofficial college transcripts with your application package (which shows graduation date, semester hours, and grades for each course successfully completed including transfer courses, if any).

7. OF-306 (Declaration for Federal Employment) Available at  (Not Required for Chillicothe VA Employees) 


Make sure to date and sign all required documents.


Monica Hollon
Phone: (740)773-1141x7069
Agency Information:
VHA Chillicothe VAMC
Department of Veteran Affairs
17273 State Route 104
Chillicothe, OH


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

Back to top
Print Preview

Job Announcement Number:


Control Number: