This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary GS-0318 - 06

Department:Department Of The Interior

Agency:Bureau of Safety and Environmental Enforcement

Job Announcement Number:BSEE-DK-13-MM872573 (DEU)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,126.00 to $49,562.00 / Per Year

OPEN PERIOD:

Friday, April 19, 2013 to Friday, May 03, 2013

SERIES & GRADE:

GS-0318-06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

Few vacancies in the following location:
Anchorage, AK United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Bureau of Safety & Environmental Enforcement (BSEE) works to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement.

 

Extended Announcement until 5/3/2013.  

 

The incumbent serves as the secretary to the Alaska BSEE Regional Supervisor, Field Operations (RS/FO).  The incumbent is the principle contact in the RS/FO's office and regularly interacts with internal and external organizations, as well as the general public.  The Alaska BSEE Region issues attract attention from various congressional, state, and tribal leaders, and a wide array of business and organized groups concerning the management of OCS (Outer Continental Shelf) activities in Alaska.  This position represents the RS/FO to these constituencies which requires the incumbent to possess a working knowledge of the OCS program in Alaska, as well as administrative techniques and methodologies to advise RS/FO and FO staff.

 

There is only 1 position available at this time; however, this announcement may be used to fill additional vacancies if they become available.

 

This is a Permanent, Full-Time position located in Anchorage, AK.

 

Salary Information:  $38,126.00 - $49,562.00 per annum.  First time hires to the Federal government normally start at the lower salary range of the grade level.
 

BSEE has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

  

This vacancy is also announced as BSEE-DK-13-MM872754 (MP) for those applicants who wish to apply and be considered under Merit Promotion procedures (i.e. current competitive service employees, have reinstatement eligibility for the competitive service, or who are eligible for special appointing authorities).  You must apply and submit required documents for both announcements if you wish to receive consideration under both Merit Promotion and Delegated Examining procedures.

 

 

KEY REQUIREMENTS

  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You must submit ALL required documents and a completed questionnaire.
  • Relocation expenses will not be authorized.
  • Travel is not required.
  • You will be required to have federal payments made by Direct Deposit.

DUTIES:

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MAJOR DUTIES: 


The major duties of this position include, but are not limited to the following:
• The incumbent serves as the confidential secretary and administrative advisor to the RS/FO. The incumbent takes initiative to direct potentially controversial issues to appropriate FO staff.  Briefs the RS/FO and FO staff on new administrative issues and procedures.
• The incumbent serves as a back-up secretary to the Alaska BSEE Regional Director's Secretary.  As such, the incumbent must be capable of handling all duties associated with that position as needed.
• The incumbent receives telephone calls and visitors for the RS/FO and FO staff.  The incumbent ascertains the nature of the caller or visitor and determines appropriate action.
• The incumbent receives and reviews all incoming mail.  Determines which items can be handled personally, forwarding the remainder to the RS/FO or to appropriate staff member together with the necessary background material.
• The incumbent maintains the calendar for the RS/FO.
• The incumbent provides administrative support such as:  delegations of authority, time and attendance, travel, acquisition and payment for office supplies, training and personnel procedures.
• The incumbent is responsible for typing correspondence, memoranda, abstracts and reports.  The material contains a variety of complex scientific and engineering terms and formulas peculiar to the fields of petroleum engineering, geology, geophysics.

 


QUALIFICATIONS REQUIRED:

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QUALIFICATIONS REQUIREMENTS:

Specialized Experience
GS-06
To qualify for the GS-06 level, all applicants must possess at least one full year of specialized experience at or equivalent to at least the next lower grade level (GS-05).

Specialized experience is defined as: Reviewing, screening, and controlling all incoming correspondence and action documents; determining what can be handled personally, and forwarding the remainder to staff for action; arranging for large meetings or conferences, including selecting mutually satisfactory time, reserving meeting rooms, notifying participants, attending the meetings, and preparing reports of the proceedings; maintaining calendars; and typing correspondence, reports, and records in final form from rough draft.

 

 

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp


Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Failure to provide the documents will result in you receiving an ineligible rating.


Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. http://www.sss.gov.

 

Veterans Preference: If you are entitled to veteran's preference, indicate the type of preference you are claiming on your resume, and in the occupational Online Questionnaire  Your veteran's preference entitlement will be verified by the employing agency. 

HOW YOU WILL BE EVALUATED:

Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for this position.  Therefore, it is important that your resume supports your responses to the assessment questions.

 

There are several parts of the application process that affect the overall evaluation of your application:

1. Your resume which is part of your USAJOBS profile
2. Your responses to the online questionnaire
3. Your required and supporting documents, as outlined in the announcement

 

Category Rating will be used in the ranking and selection process for this position.  The categories are Best Qualified, Well Qualified, and Qualified.  Veterans’ preference rules for category rating will be applied.

 

Once the application process is complete, we will review your application to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume, supporting documentation, and responses to the (View Assessment Questions) will be made. The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills and abilities required for this position. Your resume must clearly support your self-elected responses to the occupational questionnaire/assessment associated with this vacancy announcement. In the event your self-elected responses to the occupational questionnaire/assessment cannot be verified within the contents of your resume, your rating will be adjusted accordingly, and may subsequently place you in a lower quality category. Please follow all instructions carefully. Errors or omissions may affect your rating.


As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:


Administrative Knowledge – Having the knowledge of the supervisor's policies and views on all significant matters affecting the organization that would enable the incumbent to perform duties such as: developing material for supervisor's use.
Oral Communication Skills – The ability to communicate effectively with superiors, co-workers, and the general public.
Written Communication Skills – The knowledge of correct usage of grammar, spelling, punctuation, and required formats.
Computer Application Skills – The ability to use multiple computer software programs (i.e. Word, Excel) to perform essential task of the position

 


BENEFITS:

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To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .



OTHER INFORMATION:

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

 

If you are a status applicant (current permanent Federal employee or former permanent Federal employee with reinstatement eligibility), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.

 

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.  If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Officer.

 

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.
 
Recruitment methods and selection procedures will be based solely on merit after fair and open competitive, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.

 

A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior.  The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete.  If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check.  Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office. 



HOW TO APPLY:

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HOW TO APPLY:

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, May 03, 2013to receive consideration.

§  To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

§  Click the Submit My Answers button to submit your application package.

§  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

§  To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

§  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

All applicants are required to submit the following supporting document type(s):
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·DD-214
   ·Other
   ·Other Veterans Document
   ·SF-15
   ·SF-50
   ·Transcript

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1.   To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdfand provide the required information. The Vacancy ID is 872753.

2.   Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, May 03, 2013. to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1.   Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2.   Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3.   Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 

 

 



REQUIRED DOCUMENTS:

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying.  It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed.  The Resume Builder is available at https://my.usajobs.gov/ResourceCenter/Index/Interactive/ResumeAndApplicationTips#icc .

Your application package must include:
• Resume showing relevant experience as written in your own words.
• Completed online Assessment Questionnaire or faxed OPM Form 1203FX.
• College transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
• Certificates, license, etc. (if applicable)
• Veterans Preference Documentation (if applicable)
      o If claiming 5 point preference:
         • DD-214 (member 4 copy or a copy that shows the nature of service)
         • If you are currently serving on active duty, an official Statement of Service from your command.

  • Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 day.
                OR
           o Other Official Documentation (e.g. copy of military orders, campaign documents such as: expeditionary award citation, etc.) that proves your military service was performed under HONORABLE conditions and that your service meets the OPM criteria for veterans preference to be awarded.
          o If claiming 10-point preference or greater:
             • DD-214 (member 4 copy or a copy that shows the nature of service) and;
  • An official statement dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veteran (i.e., the applicant) has a service-connected disability of 10% or more.  

NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, and/or veterans preference.

 

For additional veterans employment information please visit http://www.archives.gov/, or call 1-800-827-1000. 

AGENCY CONTACT INFO:

HR Assistant
Phone: (703)787-1446
Email: HUMAN.RESOURCES3@BSEE.GOV
Agency Information:
BSEE AOCSR
3801 Centerpoint Drive
Suite 500
Anchorage, AK
99503

WHAT TO EXPECT NEXT:

If you are rated as one of the best qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. After a selection is made all applicants for this position will be notified of their status either by letter or e-mail.


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Job Announcement Number:

BSEE-DK-13-MM872573 (DEU)

Control Number:

341674600