This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Assistant Registrar

Department:Department of Defense

Agency:Defense Security Cooperation Agency

Job Announcement Number:D-DSCA-873286-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$62,467.00 to $81,204.00 / Per Year


Friday, April 12, 2013 to Friday, April 26, 2013




Full Time - Permanent




1 vacancy in the following location:
Fort McNair, DC United StatesView Map


United States Citizens


The Defense Security Cooperation Agency leads, directs and manages security cooperation programs and resources to support national security objectives that build relationships that promote U.S. interests, build allied and partner capacities for self-defense and coalition operations in the global war on terrorism, and promote peacetime and contingency access for U.S. forces.

The Africa Center for Strategic Studies is a unique agency within the United States Department of Defense that serves as a link between military and civilians involved in the security sector from across Africa, Europe, and the United States.  The Africa Center’s main goal is to bring people together to create and maintain a global network of professionals with a shared commitment to addressing security-related challenges in Africa.  A primarily academic institution, the Africa Center organizes programs that allow participants to examine complex issues and seek their own solutions.  Although headquartered in Washington DC on the campus of the National Defense University, the Africa Center holds many of its seminars on the African continent.  


  • U.S. Citizenship or National
  • Background Investigation
  • Suitable for Federal Employment
  • Registered for Selective Service (if applicable)
  • Must be fluent in French


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  • Support the development, management,coordination, evaluation, and implementation of the mission-essential admissions program for the Africa Center for Strategic Studies (ACSS).
  • Assist the Registrar to plan, organize, and coordinate all activities related to the admissions program of ACSS.
  • Develop, design, and support the execution of an innovative recruitment program and strategy with annual goals to increase student throughput that significantly impact the Center’s ability to fulfill its mission.
  • Liaise the coordination of the nomination and admissions process with mid to senior level personnel at the Department of State, Office of Secretary of Defense (OSD), Joint Staff, Central Command CENTCOM), European Command (EUCOM), Africa Command (AFRICOM), international and sub-regional organizations, and with US Embassy officials in the respective countries.
  • Conduct timely and relevant research to identify potential participants, based on program subject matter, and works with the ACSS Leadership Team using historical records to identify potential participants.
  • Perform database management to input/output appropriate information in the ACSS database before, during, and after seminars.
  • Process applications and nominations, provide explanations to inquiries on admission procedures, and subsequent acceptance or rejection of participants to all Center programs.


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One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade within the federal service, which demonstrates the ability to perform the duties of the position, is required.  

Specialized experience is defined as: having the responsibilities relating to processing of applications, implementing mission-essential coordinated programs, planning, and coordinating of activities and information management for an international student data base. You must demonstrate experience 1) providing administrative support for a multi-service admission program, 2) performing institutional research projects and 3) operating and maintaining an automated college registration system.

Selective Placement Factor:  Must be fluent in speaking and writing French.


SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. may be substituted to meet the specialized experience requirement.  Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for specialized experience, you must submit transcripts (official or unofficial) or some form of proof of your education.  To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education  Failure to provide documentation at the time of processing, or a determination that you do not possess sufficient education and experience to meet the total qualification requirements, will result in an ineligible rating.

Background or Security Investigation:  This is a non-critical sensitive position and requires a Secrety clearance.  Employment in this position requires a background investigation which may delay your starting date.  If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed or undisclosed background issues, the employment offer may be withdrawn.  Individuals selected for this position are required to obtain and maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment.  Failure to maintain eligibility to occupy a sensitive position may result in termination.


Your application will be evaluated and rated under the Category Rating and Selection Procedures.  We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job.  Please follow all instructions carefully.  Errors or omissions may affect your rating.  Eligible candidates will then be placed for selection consideration into 3 categories as described below:  

1.  Qualified Category.   Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.

2.  Highly Qualified Category.   Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.

3.  Best Qualified Category.   Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.  

Application of Veterans Preference:  The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.   Preference eligible's who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.   A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. 

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies: 

  • Program Support:  Ability to execute administrative functions (manages database/data entry, correspondences, cables, reporting, excel, word, etc.) required to support recruitment (registration) practices for security cooperation training programs.
  • Reporting: Skill in using office automation software such as database, spreadsheets, graphics, and word processing applications, sufficient to support annual reporting requirements to external stakeholder/organizations.
  • Administration: Proven ability to develop and organize written material used in administration of records, manuals, program guidelines, and registrar-related content (cables, participant allocations, annual program plans, etc.).
  • Communication Skill:  Ability to communicate succinctly and effectively both orally and in writing in order to represent the registrar’s office at meetings, conferences, and seminars.


All information included in the resume and Occupational Questionnaire is subject to review and verification.  HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.  Applicants meeting the minimum requirements will be further evaluated by information provided in the Occupational Questionnaire.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, you may lose consideration for this position and, if you're already an employee, you may be subject to disciplinary action up to and including removal from Federal service.


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Our complete benefits package is one of the most comprehensive found in either government or private sector. These extraordinary benefits encompass health, pay, work/life balance, growth & learning.  Temporary employees are eligible for Health Benefits after serving one year in their appointment.  However, temporary employees are responsible for the government and employee portion of the premium.


  • Moving expenses will not be paid. 
  • Selections are subject to restrictions resulting from DoD Program for Stability of Civilian Employment.
  • A one year probationary or trial period may be required.
  • We may use this announcement to fill additional vacancies within 90 days of the closing date.
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see
  • Interagency Career Transition Assistance Program (ICTAP) Priority Consideration:  If you are a displaced Federal Civil Service employee, and have a minimum score of 85, you may be entitled to receive special priority selection under the ICTAP.  For more information on ICTAP, click here ICTAP GuidanceNOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible. 
  • Retired Civil Service Employee:  Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance.  (See DoD Instruction 1400.25, Volume 300, at


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To apply for this position, you must provide a complete Application Package. See required documents below.

  1. Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
  2. Follow the prompts to complete the assessment questionnaire and upload required documents.
  3. Please ensure you click the Submit My Answers button to submit your application.
  4. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position.  Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement.  You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 873286.Fax your documents to 1-478-757-3144.

You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates.  If you cannot apply online:

  1. Click to view and print the assessment questionnaireView Occupational Questionnaire
  2. Print this 1203FX form to provide your response to the assessment questionnaire
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.


You must provide a complete Application Package which includes: 


1.   Résumé, you are encouraged to choose only ONE method of submitting your resume.  HR will review the resume that the system date stamps as the latest one received,  This may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.  You may submit your resume by:  attaching it within your USAJOBS account;  uploading it within your Application Manager account; OR  faxing it.

2.  Complete Assessment Questionnaire

3.  Other Supporting Documents


The following supporting documents are ONLY required if applicable to your personal qualifications or status.   They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.


1.  Transcripts and/or Certifications:  You must submit documenation to substantiate any claim of education.  Please submit a copy of your transcripts or a list of courses or grades earned.

2.  Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation.   Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate.   For more veterans' information please click here.      

·         10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.  

·         5-Point Veterans' Preference:  You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed.   The certification should also include when your terminal leave will begin, your rank and dates of active duty service.

3.  Military Spouse Preference:   Copy of spousal travel orders providing eligibility. 

4.  ICTAP Eligibles:   A copy of the RIF separation notice and SF50 if available.

5.  Cover Letter:  You may submit a cover letter which will be forwarded to the selecting official with your resume.   Your cover letter will not be used to verify your qualifications or eligibility. 


WARNING:  Failure to submit a complete application package including any required documentation by 11:59 PM (EST) TAG:Closing Date,  or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration.  To verify that your application is complete, log into your USJOBS account, select Application Status and More Information.  The Details page will display the status of your application.  It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate.   HR will not modify answers submitted by an applicant.


HR Customer Care Center
Phone: (317)212-0454
TDD: 317-212-6579
Agency Information:
Defense Security Cooperation Agency DEU
Indianapolis, IN


The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.

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