This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Tumor Registry)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA13-NZ-867488-CR

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$27,990.00 to $40,706.00 / Per Year


Wednesday, April 03, 2013 to Friday, May 10, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location:
Charleston, SC United StatesView Map


United States Citizens


Southern charm, hospitality and history imbue Charleston, one of the most well-preserved cities in the United States.


Vacancy Identification Number (VIN): 867488 

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 

How would you like to become a part of a team providing compassionate care to Veterans?  Located in the historic part of the city of Charleston, the Ralph H. Johnson VA Medical Center serves more than 53,000 veterans in 22 counties along the South Carolina and Georgia coastline in our main Medical Center or one of six community-based outpatient clinics.   The main Medical Center provides acute medical, surgical, and psychiatric inpatient care, as well as outpatient primary and mental health care to low country veterans who require more than 659,000 outpatient visits and approximately 4,300 inpatient stays annually.  The 117 bed hospital currently operates 96 beds and a 28 bed nursing home unit.  Charleston VAMC supports the Vet Centers in North Charleston, Myrtle Beach, South Carolina and Savannah, Georgia.

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

The Ralph H. Johnson VA Medical Center is recruiting for a Cancer Registrar (Medical Records Technician - Tumor Registry) to work with medical and surgical oncology services and a research program.


GS-06:  $34,907 - $45, 376

GS-07:  $38,790 - $50,431

GS-08:  $42,960 - $55,840

NOTE: The full performance level of this vacancy is GS-8.  The actual grade at which an applicant may be selected for this vacancy is GS-6 to GS-8.

Your salary and grade will be determined by the Professional Standards Board (PSB).  The PSB is a peer review process.  The PSB will review your individual qualifications, education, professional training/internship(s) and professional experience to determine the most appropriate salary and grade based on your individual accomplishments.

VA encourages persons with disabilities to apply  



  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required


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The successful candidate works directly with the Cancer Program Coordinator to plan, organize, actuate, and control all activities in the Tumor Registry.  S/he is responsible for providing advisory and technical service to administrative, medical and ancillary professional staff as it relates to the integration of the Cancer Committee policy and procedures, the accreditation standards of the American College of Surgeons Commission on Cancer Program, the VA Oncology Program, and the National Cancer Institute's SEER program.  You will abstract, code and maintain Registry Records by searching the medical record to identifying and coding all information pertinent to the patient's diagnosis including demographics, diagnosis, site and histology, diagnostic procedures, extent of disease, and treatment; utilizing coding references to code information contained on forms and documents using specific codes required in a cancer registry.  You will perform research and period statistical reports and prepare correspondence; monitor cancer committee processes and procedures to verify compliance.  You will also develop and monitor Quality Management and Improvement, Performance Projects and Special Studies to enhance cancer patient care and to meet the requirements of the Commission on Cancer; provide technical advise to clinical staff relative to development and implementation of QM&I projects and assists in the technical portion of the projects; initiate, conduct and facilitate special projects, studies and surveys which improve patient care and support the patient with cancer.

Tour of Duty:  Monday - Friday, 8:00 am to 4:30 pm

Relocation Expenses: Relocation expenses not authorized for this position.


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a. Citizenship. Must be a Citizen of the United States.

b. Experience and Education

(1) Experience. Two years of experience that demonstrates the applicant’s ability to perform the work, or provides familiarity with the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work.


(2) Education. Successful completion of an associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.


(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate in this provision for combining education and experience:

(a) Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.

(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.

(c) Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience.

(d) Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.

Specialized Areas for Medical Record Technicians

1. Tumor (or Cancer) Registry positions maintain clinical registries and work to meet the standards of regulatory and accrediting agencies related to approved cancer and/or other programs requiring registries. Certification is offered by the National Cancer Registrars Association as a Certified Tumor Registrar (CTR). Certification is highly desired.


   (a)  Experience.  One year of experience comparable to the next lower level and must fully meet the KSAs at that level. In addition, the candidate must demonstrate the following KSAs:

   (b)  Demonstrated Knowledge, Skills and Abilities

   1.  Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record;

   2.  Ability to navigate efficiently through the paper and electronic medical record to find needed information;

   3.  Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines;

4.  If assigned to medical record analysis, ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs.  This includes the ability to take appropriate actions if medical record contents are not adequate; accurate, timely, and/or reliable;

   5.  Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA);

   6.  If assigned to a tumor registry position, ability to apply guidelines and standards for the maintenance of an approved tumor registry;


   (a)  Experience.  One year of experience comparable to the next lower grade level and must fully meet the KSAs at that level including those for tumor registry or coder assignments if applicable.  In addition, the candidate must demonstrate the following KSAs:

   (b)  Assignments.  Employees at this level will be assigned to a specific area of medical record/health information (tumor registry, medical coding, or medical records).  They may be in lead or supervisory positions, as appropriate to the assignment.  Core competencies are described for each type of assignment as follows.

   1.  Tumor Registry Positions.  Tumor registry assignments at this level represent the advanced developmental level leading to the full performance level.  At this level, MRTs in tumor registry assignments perform a substantially full range of duties but will receive more guidance and direction regarding unfamiliar or unusual situations.

a.  Demonstrated Knowledge, Skills and Abilities

   (1)  In-depth knowledge of professional registry practices;

   (2)  In-depth knowledge of fundamental tumor registry operations;

   (3)  Ability to analyze data using comparative statistical methods and present the data in graphic format;

   (4)  Experience in meeting the standards of external approving bodies;

   (5)  Ability to communicate with, and advise, clinical staff about registry operations, statistical reports, and the standards of approving bodies; and

   (6)  Ability to manage priorities and coordinate work in order to complete duties at the assigned grade level in an accurate and timely fashion; ability to follow-up on pending issues; and demonstrated understanding of the impact of incomplete work. 


(a) Experience. One year of experience comparable to the next lower grade level for the appropriate assignment area and must fully meet the KSAs at that level.

(b) Assignments. Employees at this grade level will be assigned to a specific area of medical record/health information, e.g., tumor registry, medical coding, or medical records. They may be in lead or supervisory positions, as appropriate to the assignment. Core competencies for the different assignments are listed with the assignment.

1. Tumor Registry Positions. This is considered to be the full performance level for tumor registry assignments. Certification at this grade level is highly desired. In addition, the candidate must demonstrate the following KSAs:

a. Demonstrated Knowledge, Skills, Abilities

(1) Knowledge of chronic disease registration/data basing and specific cancer registration;

(2) Advanced knowledge of medical terminology, staging of cancer, and requirements of external approving organizations;

(3) Knowledge of the design, conduct, and interpretation of case ascertainment, re-abstracting, and quality assurance studies;

(4) Knowledge of cancer committee processes and procedures in order to improve patient care and to verify compliance;

(5) Ability to serve as subject matter expert on cancer program issues for the medical center and Veterans Integrated Service Network (VISN) administration as tasked; and

(6) Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion.

References :  VA Handbook 5005/15, Part II, Appendix G35, MEDICAL RECORD TECHNICIAN QUALIFICATION STANDARD, dated March 17, 2006,



The work is sedentary.  Typically, the employee sits comfortably to do the work.  However, there may be some walking; standing; bending; carrying light items such as papers, books, small parts, etc.  The Medical Records Administrator must have hearing acuity necessary to listen to dictated reports and perform extensive telephone communication. 

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Candidate's education, training and experience will be considered in determining the applicant best qualified for the position.


Applicant's responsibility:  It is the applicant's responsiblity to submit documentation to support his/her application for this position.  Applicant is responsible for ensuring that all experience, education, formal training, award recognition, etc. are documented in the application package.  Experience may include voluntary or other non-paid experience in the appropriate field.  If you feel that your training record contains information pertinent to your qualifications, then you must submit a printed copy of your training record with your application package.  Your training record will become a part of the specific vacancy file and will not be filed in Official Personnel Folder.

This announcement is not intended to cover all aspects of the duties, responsibilities or qualifications of this position.  Request for copies, return of forms or transfer of consideration to another announcement will not be honored.  Employees must meet qualification standards and other regulatory requirements by the closing date of the announcement.

Interviews:  Management may interview candidates for this position and may elect to use the Performance Based Interviewing (PBI) process.  If PBI is used, questions will be job-related, reasonably consistent and fair to all candidates.  You can visit to learn more about PBI, frequently asked questions and aids to prepare for an interview.  Additionally, printed reference material is available at each Human Resources Office.

INCOMPLETE APPLICATIONS will receive a rating of IFM (ineligible due to missing forms).  Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package.  We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, etc.



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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at

This job opportunity announcement may be used to fill additional vacancies.


This position is in the Excepted Service and does not confer competitive status. 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.     VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.

Drug Testing Designated position:  In accordance with Executive Order 12564, Federal employees hired in a drug testing designated position will be subject to random testing for illegal drug use during employment.

Vet Pro Credentialing: Individuals selected for positions that have patient care responsibilities are subject to undergo an electronic credentialing process called Vet Pro.  As part of this process, it will be necessary for you to submit complete information concerning your professional education, training, experience, licensure and certifications using Vet Pro.  The candidate selected will be provided with further information on how to use Vet Pro.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, sex, lawful political affiliation, marital status, disability or membership or non-membership in a labor union.

This Agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, you must notify the agency.  This decision on granting reasonable accommodation will be made on a case-by-case basis.


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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire:
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page using the following Vacancy ID: 867488.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, May 10, 2013.


You must provide a complete Application Package which includes: 

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at (signature required).
  3. Occupational Questionnaire
  4. OF-306 - Declaration for Federal Employment (Available at (Required for all applicants that are not current Ralph H. Johnson VAMC employees). Signature required 
  5.  If you are a current federal employee, copy of your latest SF-50 (Notification of Personnel Action) showing current Grade (required).
  6. Copies of college transcripts (if using education to qualify).  REQUIRED



Christina P. Ramsey
Phone: (843)789-6332
Agency Information:
VHA Charleston VAMC
Applications accepted ONLINE only
No mail No Email No Inperson
Human Resources
Charleston, SC


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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