This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:MANAGEMENT OPERATIONS SPECIALIST, GS-0301-11/12

Department:Department Of Health And Human Services

Agency:Food and Drug Administration

Job Announcement Number:HHS-FDA-ORA-MP-13-868588

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$59,987.00 to $93,470.00 / Per Year

OPEN PERIOD:

Thursday, April 04, 2013 to Friday, April 19, 2013

SERIES & GRADE:

GS-0301-11/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

1 vacancy in the following location:
Atlanta, GA United StatesView Map

WHO MAY APPLY:

FDA Employees with career/career conditional status

JOB SUMMARY:

Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (DHHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.


WHO MAY APPLY:  This vacancy is open to current permanent employees of the Food and Drug Administration with competitive status.  Competitive status refers to employees who are serving on a career or career conditional appointment.  
 
LOCATION:  This position is located in the DHHS, Food and Drug Administration (FDA), Office of Regulatory Affairs (ORA),  Southeast Regional Office, Atlanta, GA.

TYPE OF POSITION:
 This position is being filled on a full-time, permanent basis.

PROMOTION POTENTIAL:  This is a career-ladder position; GS-12 is the full performance level.  

Salary range listed includes locality pay.

 

This announcement may be used to fill multiple positions in multiple locations.


KEY REQUIREMENTS

  • U.S. Citizenship required.
  • Travel Required: 15% Domestic
  • Must meet time-in-grade requirement within 30 days of the closing date.
  • Driver's License required

DUTIES:

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The GS-11 is the developmental level with promotion potential to the GS-12. The purpose of the  Management Operations Specialist is to provide administrative and programmatic support to the Regional Office administrative staff in the areas of financial and budget management, analysis, procurement, human resources, property and inventory management and liaison activities.  The major duties include: 

Operations Analysis and Studies:   Participates and conducts a wide variety of analytical studies and projects related to management improvement, productivity improvement, management controls and long-range planning for Regional Office operations. Conducts detailed analyses of complex functions and work processes of broad administrative or technical programs  and makes recommendations for improvements in the effectiveness and efficiency of work operations. Applies analytical and evaluative techniques to the identification, consideration and resolution of issues or problems of a procedural or factual nature. This requires use of management and organization principles, including administrative practices and procedures common to ORA offices. Keeps abreast of changes in guiding administrative principles, concepts, methods and practiced in the field and initiates changes that will enhance the Region's operations. Participates in and plans and organizes team study work and negotiates with management to accept and implement recommendations. 

Budget and Fiscal Management: Provides input and data analyses used in formulation of the budget. Reviews budget calls and explains schedules and requirements to program staff. Submits budget allocations for administrative accounts and monitors accounts during the fiscal year. Provides advice to management and program personnel on budgetary and finance issues. Develops budgetary information and drafts annual and multi-year projection budgets based on knowledge of the organizational budgetary priorities. Serves as the Region's source of advice on formulation of budget estimates and guidance. 

Human Resources Management: Provides personnel management administrative support and serves as liaison with the human resources office, coordinating personnel actions, maintaining personnel records and analyzing and recommending best utilization of personnel resources. Provides administrative guidance to managers on personnel matters to include staffing, classification, leave administration, employee relations and training. Coordinates the performance appraisal system and regional training requirements.  

Requirements Analysis and Liaison: Provides advice on a variety of administrative requirements which include procurement, property management, inventory, contracting, supply usage, inter/intra agency agreements, reimbursable agreements, space and/or facilities management.

 

 

 


QUALIFICATIONS REQUIRED:

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Applicants must meet all qualification requirements by the closing date of this vacancy announcement:

GS-11: 52 weeks of specialized experience at least equivalent to the GS-09 level
GS-12: 52 weeks of specialized experience at least equivalent to the GS-11 level

SPECIALIZED EXPERIENCE: Experience directly related to the position to be filled which has equipped the candidate with the particular knowledge, skills, and abilities needed to successfully perform the duties of the position, and that is typically in or related to the position to be filled which includes knowledge of a wide range of specialized analytical methods and techniques, comprehensive knowledge of the Agency's mission, skill in providing a variety of administrative management services, knowledge of budgetary principles; ability to counsel and advise all level of staff management; and knowledge of administrative  procedures and practices governing budget, procurement, personnel and other administrative functions.

TIME-IN-GRADE REQUIREMENT (Must be met within 30 days of the announcement closing date):

GS-11: Applicants must have 52 weeks at the GS-09 or higher
GS-12: Applicants must have 52 weeks at the GS-11 or higher

Documenting Experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.


Qualifying Based on Education for GS-11:

This position allows you to qualify and be considered based on your education - Ph.D. or equivalent doctoral degree; OR, three (3) full years of progressively higher level graduate education leading to such a degree; OR LL.M., if related.  

SUBSTITUTION OF EDUCATION: Substitution of education for general and specialized experience will be made in accordance with the OPM Operating Manual, Qualification Standards for General Schedule Positions.  Employees who are substituting education for experience must provide official transcript upon selection.

To receive this consideration, please submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education requirement.  Unofficial transcripts will be accepted in the application package, however, official transcripts will be needed prior to beginning employment.  Most colleges and universities offer unofficial transcripts online - please check your school website to obtain a copy quickly.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/.

If you have Federal status and have never been on an appointment in this occupational series, you must submit your transcripts as indicated above. If you have Federal status and are currently or were previously on an appointment in this occupational series, you do not need to submit transcripts at the time of application. Instead, you should submit an SF-50 showing that you were on an appointment in this occupational series.

CONDITIONS OF EMPLOYMENT:  

1.  Additional Security and Background Requirements:  May be referred depending on the position being filled.  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
 
2.  All qualification requirements must be met by the closing date of the announcement.
3.  Travel, transportation, and relocation expenses may be paid:  No
4.  Bargaining Unit Position:  No
5.  Financial disclosure statement may be required.
6.  Drug Screening Required:  No
7.  Recruitment Bonus may be authorized:  No
8.  Time-in-grade (TIG) must be met within 30 days of the closing date of the announcement.
9.  Travel required:  Yes - 15% Domestic

10.  Driver's License required:  YES

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility. 

Your qualifications will be evaluated and rated on the following competencies (knowledge, skills, abilities and other characteristics):  

1.     Knowledge of laws, regulations, policies and precedents, program goals and objectives.

2.     Knowledge of a variety of administrative concepts, principles and practices.

3.     Skill in identifying problems, analyzing information, making recommendations and gaining acceptance for recommendations. 

4.     Ability to extract, compile, organize, research, interpret data, and use quality review processes. 

5.     Ability to communicate in writing. 

6.    Ability to communicate orally.

 

 


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov). 

For information on "People with Disabilities" please visit http://opm.gov/disability/PeopleWithDisabilities.asp

Career Transition Assistance Program (CTAP):  For information on how to apply as a CTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ctap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.



HOW TO APPLY:

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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.
Note:  To return to a previously Saved or Incomplete application you may use the following link: 
https://applicationmanager.gov

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 868588.  Fax your documents to 1-478-757-3144

If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission. 

This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda Center HelpDesk Telephone (888)-478-4340; TTY/TDD: (866)-539-4484; or by email quickquestions@psc.gov .  The decision on granting reasonable accommodation will be made on a case-by-case basis.



REQUIRED DOCUMENTS:

To apply for this position, you must provide a complete Application Package which includes:
  1. Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume.  If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
  2. A complete Assessment Questionnaire
  3. Other supporting documents

        - SF-50 (if you are a federal employee or have reinstatement rights as a federal employee)
        - Veterans Preference Documentation (if applicable) 
       
 - College Transcripts (if the position has a positive education requirement)

Note:  You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received.  An official transcript from an accredited educational institution is required if you are selected for the position. 

For Résumé and Application Tips visit: http://www.usajobs.gov/ResourceCenter/Index/Interactive/ResumeAndApplicationTips#icc.

 

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, April 19, 2013.

AGENCY CONTACT INFO:

FDA Helpdesk
Phone: (888)478-4340
Fax: (478)757-3144
Email: QUICKQUESTIONS@PSC.GOV
Agency Information:
HHS FDA Center
10903 New Hampshire Avenue
Silver Spring, MD
20993 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.


You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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Job Announcement Number:

HHS-FDA-ORA-MP-13-868588

Control Number:

341070900