This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant

Department:Department Of Health And Human Services

Agency:Food and Drug Administration

Job Announcement Number:HHS-FDA-MP-13-869596-KJ

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$62,467.00 to $97,333.00 / Per Year

OPEN PERIOD:

Wednesday, April 03, 2013 to Monday, April 08, 2013

SERIES & GRADE:

GS-0301-11/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

Few vacancies in the following location:
Silver Spring, MD United StatesView Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

Who May Apply:  Federal employees with career or career-conditional appointments in the competitive service; former Federal employees with reinstatement eligibility based on previous career or career-conditional appointments; displaced Federal employees requesting special priority selection consideration under the Career Transition Assistance Plan (CTAP) and the Interagency Career Transition Assistance Program (ICTAP); veterans who are preference eligibles or who have been separated under honorable conditions after 3 years or more of continuous active service; Military Spouses; PHS Commissioned Corps Officers; individuals eligible for VRA appointments (at the GS-11 and below grade levels); and individuals with disabilities. 

This position is located in the Office of the Commissioner, Immediate Office.  The purpose of this position is to provide program and administrative support to the Commissiner. 

This announcement may be used to fill multiple positions in multiple locations.

KEY REQUIREMENTS

  • U.S. Citizenship is required.
  • You may be subject to a background/suitability investigation.
  • You may be required to serve a 1-year probationary period.
  • Time In Grade Restriction Applies.
  • You must submit your SF-50.

DUTIES:

Back to top

Assist the supervisor in the discussion of plans, actions and programs.

Provide suggestions and/or recommendations for his/her consideration in connection with problems, actions, or plans under discussion. 

Keep the Commissioner and Special Assistant informed of upcoming activities, commitments, and assignments.  Work closely with the Special Assistant on priorities and protocol for scheduling a variety of complex meetings and engagements. 

Monitors incoming and outgoing correspondence and action documents to ensure that responses are prepared and deadlines are met. 

Receives telephone calls and visitors from the White House Staff, Members of Congress, top level Department officials, representatives of state and local governments, and other important individuals. 

Notifies the appropriate staff officials of the need for information or recommendations, and assures a timely response.  Relays information and instructions to key personnel throughout the office with authority to impose deadlines to assure timely completion of assignments made by supervisor. 

Keep informed of status of special initiatives and concerns of the supervisor and brief him/her on those matters requiring attention. 

Assist the office staff with organization and filing of receipts, purchase orders, travel records and other office documents.


QUALIFICATIONS REQUIRED:

Back to top

Applicants must meet the specialized experience requirements contained in the qualification standards for general schedule positions: 

GS-11 Level: Applicants must have one or more years of specialized experience related to this position.  This experience must have been equivalent to at least the GS-9 grade level in the Federal Service. 

GS-12 Level: Applicants must have one or more years of specialized experience related to this position.  This experience must have been equivalent to at least the GS-11 grade level in the Federal Service.  

Specialized Experience: Experience that includes analyzing the effectiveness of program, policies, or procedures; establishing work plans and timelines for the completion of work tasks; writing technical reports documenting evaluation results and research findings; make recommendations to resolve problems or issues related to the completion of projects and assignments; and overseeing and coordinating administrative support functions. 

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications. 

Documenting experience:  In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.  Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

 

IN DESCRIBING YOUR EXPEREINCE, PLEASE BE CLEAR AND SPECIFIC.  WE MAY NOT MAKE ASSUMPTIONS REGARDING YOU EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).


GS-11 Level: One (1) year of specialized experience equivalent to the GS-9 level; or a PhD. or equivalent doctoral degree; or three (3) full years of progressively higher level graduate education leading to such a degree in required. 

GS-12 Level: One (1) year of specialized experience equivalent to the GS-11 level is required.  

Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov.

Conditions of Employment: 

1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action. 

2. E-Verify:  If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.  Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.  The U.S. Department of Health and Human Services is an E-Verify Participant. 

3. Direct Deposit:  All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. 

4. All qualification requirements must be met by the closing date of the announcement. 

5. Financial disclosure statement may be required. 

6. One-year probationary period may be required. 

7. Travel, transportation, and relocation expenses will be paid: No 

8. Bargaining Unit Position: No 

9. Drug Screening Required: No 

10. Recruitment incentives may be authorized: No 

11. Time in grade (TIG) must be met within 30 days of the closing date of the announcement. 

12. Student loan repayment incentive authorized:  No 

13. Annual leave for non-federal service authorized: No

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your eligibility. 

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):  

Ability to communicate orally on a wide range of technical and administrative matters. 

Ability to communicate effectively in writing on a wide range of technical and administrative matters. 

Knowledge of administrative management day-to-day operations of an office. 

Knowledge of office automation software and equipment. 

Knowledge of the principles and methods to identify, analyze, and manage functional requirements.

 

 

 


BENEFITS:

Back to top

The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see http://www.usajobs.gov/Veterans

Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov). 

For information on "People with Disabilities" please visit http://opm.gov/disability/PeopleWithDisabilities.asp 

Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap.  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.



HOW TO APPLY:

Back to top

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Monday, April 08, 2013 to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click the Submit My Answers button to submit your application package.

3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

4. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

All applicants are required to submit the following supporting document type(s):
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·Other Veterans Document
   ·SF-15
   ·SF-50

Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is 869596.

2. Fax your documents to 1-478-757-3144.

NOTE: If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Monday, April 08, 2013  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire (1203FX form) and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact <Enter your information or the NCR information here>.  The decision on granting reasonable accommodation will be made on a case-by-case basis.

For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes.

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, April 08, 2013.

AGENCY CONTACT INFO:

FDA Helpdesk
Phone: (888)478-4340
Fax: (478)757-3144
Email: QUICKQUESTIONS@PSC.GOV
Agency Information:
HHS OHR
200 Independence Ave SW
HHH Building
Suite 801
Washington, DC
20201 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


Back to top
Dock
Print Preview

Job Announcement Number:

HHS-FDA-MP-13-869596-KJ

Control Number:

340980300