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This Position Is No Longer Available

Job Title:  Supervisory Budget Analyst, GS-0560-14
Department:  Department Of Justice
Agency:  Offices, Boards and Divisions
Job Announcement Number:  PH-DDD-13-868879

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$105,211.00 to $136,771.00 / Per Year
Tuesday, May 07, 2013 to Tuesday, May 21, 2013
Full Time - Permanent
1 vacancy in the following location:
Washington DC Metro Area, DC United States
Current DOJ-COPS career/career conditional employees with competitive status only



This position is located in the Administration Division, Deputy Director for Management Services, Office of Community Oriented Policing Services (COPS), U.S. Department of Justice.  The incumbent serves as a Supervisory Budget Analyst and reports to the Assistant Director for the Administration Division.

Who May Apply:  Current COPS career/career-conditional employees with competitive status only

You are eligible under merit promotion procedures, if you meet one of the following criteria:

  • DOJ-COPS employees with career or career-conditional appointments in the competitive service 
  • Displaced Federal employees requesting special priority selection consideration under the Career Transition Assistance Plan (CTAP)

You must submit the appropriate documentation in order to be considered under merit promotion procedures, such as:    

  • Notification of Personnel Action (SF-50 that includes position information, grade level and competitive status); and copy of most recent performance appraisal is required for current Federal employees.  (The Performance Appraisal submitted for current federal employees must be from within the last year);

Additional vacancies may be filled through this vacancy announcement if they become available.
Filling this position is subject to funding availability.


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.


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Incumbent serves as a Supervisory Budget Analyst in the COPS Office and is responsible for performing duties and responsibilities related to managing the COPS budget program, which includes budget formulation, execution, and presentation. Incumbent reports to the Assistant Director, Administration Division and serves as the technical authority on matters of budgetary policy, law, and regulations; ensures compliance with all governing laws and regulations; and makes recommendations for improving financial management systems in order to integrate and upgrade budget controls and systems.

Identifies and recommends funding methodologies in response to new or revised COPS roles and responsibilities; provides expert advice on all phases of appropriated budgeting to all levels of management; formulates the COPS budget; and analyzes program office submissions to ensure consistency with Departmental, Office of Management and Budget (OMB) and the Administration's goals and objectives.

Incumbent develops and recommends budget policies to Assistant Director, Deputy Director for Management Services, and the Director's Office. Manages presentation of the COPS budget; prepares briefing materials for OMB and Congressional appropriations hearings; manages the budget execution process; ensures the provisions of the Government Performance and Reporting Act (GPRA) are fully implemented within the COPS budgetary justifications and develops approaches for incorporating performance measurement requirements.

As first level supervisor, incumbent performs the administrative and human resource management functions relative to the staff supervised. Plans and schedules on-going workload assignments. Sets and adjusts work to be accomplished by subordinates; adjusts program and project priorities; and prepares schedules for work completion. Assigns work to subordinate staff based on priorities, with consideration of the difficulty and requirements of assignments and the capabilities of employees.

Establishes guidelines and performance expectations for staff members, which are communicated through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Provides advice, counsel, and/or instruction to staff members on both work and administrative matters. Interviews candidates for positions to be filled in the organization; recommends or approves appointments, selections, or reassignments to positions as directed by the Assistant Director for Administration.

Additionally, effects disciplinary measures as appropriate to the authority delegated in this area and carries out Equal Employment Opportunity (EEO) policies and program activities.

May represent the Assistant Director at senior level meetings and briefings.


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In order to qualify for the Supervisory Budget Analyst, GS-0560-14, position, you must possess at least one year of specialized experience equivalent to at least the GS-13 grade level in the Federal service performing the following: (1) Managing the formulation and execution of the budget for an organization; (2) Recommending approval of budget requests and justifications; (3) Developing budgetary policy; AND (4) Supervising staff of budget analysts to accomplish the budgetary function for an organization.


There is no educational substitution for this position at this grade level.

Only experience obtained by the closing date of this announcement will be considered.

Status (merit promotion) candidates must submit a SF-50 (notification of personnel action) that demonstrates serving 52 weeks at the next lower level and includes your name, position title, pay plan, series, grade, tenure, position occupied, agency, etc. It must also show competitive service and permanent or conditional appointment –or- that you are from an agency with an interchange agreement. You must meet time-in-grade requirements in order to be considered. There may be situations where more than one SF-50 is needed to verify time-in-grade requirements, as well as, eligibility for consideration.



For Merit Promotion Applicants - If you meet the qualification requirements based on your online application and are found to be among the top candidates you will be referred to the selecting official for further review. 

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):- Budget Operations

- Supervision

- Budget Execution

- Budget Formulation


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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees



Conditions of Employment:

1. Entrance on duty is contingent upon completion of a pre-employment security investigation.
2. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
3. All male applicants born after December 31, 1959, must have registered for the selective service (see ). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

Other Information:  

- If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under CTAP or ICTAP must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria, not including veterans’ preference points, if applicable. CTAP and/or ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a recent (or last) performance appraisal; a "Notice of Personnel Action" (SF-50) documenting separation; or, if applicable, an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. ( 
- The Department of Justice is an Equal Opportunity Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism. 
- The Department of Justice welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. 
- The Department provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.


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You must submit a complete Application Package by 11:59 PM (EST) on Tuesday, May 21, 2013.
* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

* To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


To fax supporting documents you are unable to upload, complete this cover page using the following 868879.   Fax your documents to 1-478-757-3144.

If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé
2. A complete Assessment Questionnaire
3. Other supporting documents:
        - CTAP documentation, if applicable;  
        - Notification of Personnel Action (SF-50 that includes position information, grade level and competitive status); and
        - Latest performance appraisal received within the last year.
Your resume MUST contain all information required for Federal employment. Your resume MUST include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer’s name and address, hours worked, description of duties, etc.



Philadelphia Services Branch
Phone: (215)861-3074
Agency Information:
Philadelphia Services Branch
US Office of Personnel Management
600 Arch Street
Philadelphia, PA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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