This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Dental Assistant

Department:Department Of Health And Human Services

Agency:Indian Health Service

Job Announcement Number:IHS-13-BJ-864123-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$24,933.00 to $40,706.00 / Per Year


Monday, March 25, 2013 to Tuesday, December 31, 2013




Full Time - Permanent




Few vacancies in the following location(s):
Cass Lake, MN View Map
Red Lake, MN View Map
White Earth, MN View Map


United States Citizens


Become a part of the Department that touches the lives of every American!  At HHS you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  Join HHS and help make our world healthier, safer and better for all Americans.

The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives.  The IHS provides a comprehensive health services delivery system for American Indians and Alaska Natives with opportunity for maximum tribal involvement in developing and managing programs to meet their health needs.
To be eligible for this position under the Delegated Examining (DE) hiring plan, you must be a U.S. Citizen.
This position is also being announced under Announcement # IHS-13-BJ-863933-ESEP/MP for those who want to be considered under Merit Promotion Plan/Excepted Service Examining Plan. If you wish to be considered under all hiring plans you must submit an application to both job opportunity announcements.

Your application will expire in 3 months and you will need to reapply to keep your application active.

Positions will be filled at the following locations as vacancies occur. Thier MAY NOT be immediate vacancies at all locations. Interested applicants should check with the local Administrative Officer or Service Unit Director concerning immediate employment needs. Positions may also be filled at other Indian Health Services (IHS) locations including Bemidji Area Office and Tribal Organizations as vacancies occur or are established in the area.


Department of Health and Human Services (HHS), Indian Health Service (IHS), Northern Plains Regional Bemidji Area, PHS Indian Health Hospitals, Cass Lake, MN United States Few vacancies
Red Lake, MN United States Few vacancies
White Earth, MN United States Few vacancies

POSITION DETAILS: <<X Permanent position(s) to be filled>>>

Salary range: $24,933.00- $40,706.00(Annually)

Promotion potential: designate GS-5

Merit Promotion Position: No

Travel Required: Yes, Occasional

Supervisory/Managerial Position: No

Relocation Expenses Paid: Not Paid:  travel, transportation, and relocation expenses associated with reporting for duty in this position will be the responsibility of the employee.

Is position covered by PL 101-630? Yes

Is drug testing required? No

Is government housing available? No

Is this a bargaining unit position? Yes

Alternative work schedule, call back, standby, rotating shifts, nights/weekends/holidays? No

Who may apply section

Any U.S. Citizen 

- visit for more information on Who May Apply 

***This position is also being announced under Announcement # IHS-13-BJ-863933-ESEP/MP for those who want to be considered under Merit Promotion Plan/Excepted Service Examining Plan. If you wish to be considered under all hiring plans you must submit an application to both job opportunity announcements.***


  • Position subject to background investigation.
  • As part of the pre-employment process, fingerprint checks are required.
  • If applicable-Selective Service registration (Males born after 12/31/59)
  • Must be a US Citizen


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Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or result in you losing consideration for the job.

To assist at chair side as anticipated or required in all phases of general dentistry, utilizing  techniques  for four-handed sit-down dentistry.  Passes instruments and materials to and retrieves them from the dentist; keeps area of operation clear using high speed evacuator, suction tip and irrigation; retracts tissue, tongue and cheek.  In surgical procedures maintains aseptic condition, stabilizes tissue for the dentist and cuts sutures.  Keeps alert to condition of patient during treatment for signs of fainting, shock or other distress.

·         Chairside assistance

·         Communicates instructions to patients

·         Disinfecting and sterilizing instruments


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All applicants must meet the qualification requirements of this position by the closing date of the job announcement: Tuesday, December 31, 2013 


***PLEASE NOTE, at the time of application, you must submit, all supporting documents to verify your qualifications.  Failure to provide sufficient documentation to support education or experience claims will result in disqualification.  Documents may include but are not limited to the following, college transcripts, licensure/certificate as a dental assistant (include a copy), passage of an American Registry of Radiological Technologists (ARRT) exam, state certification to perform x-rays.***


Occupational Requirements

NOTE: Public Law 97-35 requires that persons who administer radiologic procedures meet the credentialing standards in 42 CFR Part 75. Essentially, they must (l) have successfully

completed an educational program that meets or exceeds the standards described in that

regulation, and is accredited by an organization recognized by the Department of Education,

and (2) be certified as radiographers in their field. The following meet these requirements:


(1) Persons employed by the Federal Government as radiologic personnel prior to the effective date of the regulation (January 13, 1986) who show evidence of current or fully satisfactory performance or certification of such from a licensed practitioner such as a doctor of medicine, osteopathy, dentistry, podiatry, or chiropractic who prescribes radiologic procedures to others.


(2) Persons first employed by the Federal Government as radiologic personnel after the

effective date of the regulation who (a) received training from institutions in a State or foreign

jurisdiction that did not accredit training in that particular field at the time of graduation, or

(b) practiced in a State or foreign jurisdiction that did not license that particular field or did

not allow special eligibility to take a licensure examination for those who did not graduate from an accredited educational program, provided such persons show evidence of training,

experience, and competence, as determined by OPM or the employing agency.


All applicants, however, must meet the requirements below.




For GS-3:

6 months of general experience OR Successful completion of (a) a 1-year dental assistant

program or completion of l year of a dental hygiene program accredited by the American

Dental Association's Commission on Accreditation that included a course in radiation physics; radiation biology; radiation health, safety, and protection; X-ray films and radiographic film quality, radiographic techniques; darkroom and processing techniques; and film mounting; or (b) practical nurse training approved by the appropriate State, territory, or District of Columbia accrediting body.


General Experience: (l) Any type of work that demonstrates the applicant's ability to perform the work of the position, or (2) experience that provided a familiarity with the subject matter or processes of the broad subject area of the occupation.

Examples of General Experience for the GS-3 grade level is work involving performing clinic maintenance, which includes cleaning and sterilization of equipment and/or instruments, proper handling of hazardous materials, recording-keeping duties which include data entry and information retrieval procedures using a computer, receptionist and scheduling duties, provides chair-side assistance to the dentist, relays post patient treatment instructions from dentist, completes processing of exposed radiographs


Specialized Experience:


(for positions at GS-4 and above): Experience in dental assistance to general or specialized

dentistry, dental assistant (expanded function) work, or any combination of these appropriate to the position being filled.


For GS-4:

6 months of general experience and 6 months of specialized experience OR Successful

completion of a 2-year dental assistant program or completion of a 2-year dental hygiene

program accredited by the American Dental Association's Commission on Accreditation that

included at least 12 semester hours of courses such as those shown above for GS-3.


Specialized Experience:

Examples of Specialized Experience for the GS-4 grade level is work involving performing chairside assistance duties in all phases of restorative, prosthodontics, surgical, endodontic and periodontal treatment as provided in general dentistry, passes instruments and materials to and retrieves from the dentist, operates dental x-ray equipment to take intra and extra-oral radiographs, relays dentist’s instructions to patient for post-treatment care. Instructs patient in brushing and flossing techniques, care of prosthodontics appliances and common cause of tooth decay, provides fluoride varnishes.   


For GS-5:

1 year of specialized experience equivalent to at least the GS-04 grade level OR Successful

completion of a full 4-year course of study in a dental assistant or dental hygiene program

that included at least 24 semester hours in courses as shown above for GS-3.


Specialized Experience: 

Examples of Specialized Experience for the GS-5 grade level is work involving assisting dentist in oral surgical procedures, anticipates surgeon’s need at each stage of operation, using irrigation solutions, operates suction tip and evacuator, observes patients for signs of adverse reaction to treatment, changes and removes surgical dressings, takes preliminary impressions, relays to patient specialized instructions from dentist for post surgery patients, places sealants, places temporary fillings.


Special Requirements for GS-5 and above Dental Assistant (Expanded Function):


Applicants for Dental Assistant (Expanded Function) positions must have completed l year of

acceptable course work, preceptorship, or other formal training and/or work assignments

specifically designed to equip them with knowledge and skills required to perform intra-oral

procedures involved in the position to be filled. Examples of acceptable training are:

·    Courses in a dental hygiene or dental assistant program accredited by the American Dental Association's Commission on Accreditation that are directly related to the intra-oral procedures(also referred to as expanded functions) that are to be performed in the position to be filled.

·    U.S. Army's Dental Therapy Assistant Training Program.

·    Continuing education courses in expanded functions for dental assistants offered by the Indian Health Service of the Department of Health and Human Services.

·    Other training comparable to the above in private or governmental hospitals, clinics, or schools that included formal classroom instruction and clinical training in the knowledge and skills required to perform intra-oral procedures in the position to be filled

Your education and work experience may be combined to meet the qualification requirements of this position.

You must provide the required information during the online application process; if any of the following are missing when the announcement closes we will deem your application incomplete:

  1. Resume complete in USAJOBS
  2. Responses to Questionnaire
  3. Applicable Supporting Documentation (see Required documents section in this announcement for more details)


We will review your resume to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant personal, educational, and work experiences.

Based on the results of this evaluation, you will be placed in one of three quality categories:

Best Qualified Category -- Meet the minimum qualification requirements and excels in most requirements of the position 

Well Qualified  Category -- Meets the minimum qualifications requirements and meets most requirements of the position.

Qualified Category --   Meets the minimum qualification requirements, but do not possess the relevant competencies to a substantive degree.

Names of candidates in the Best Qualified Category will be sent to the Hiring Manager for employment consideration.

If you are entitled to veterans' preference, you should indicate the type of veteran's preference you are claiming on your resume, and ensure you submit the appropriate documentation prior to the closing date.  If you are entitled to veterans' preference and qualified for the position, your name will be placed above qualified non-preference eligibles in your assigned category.  Qualified veterans' preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job.  For information on entitlement, see

For I/CTAP purposes, you will be deemed well-qualified if you are placed in at least the well-qualified category.



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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at  


If you are claiming CTAP/ICTAP eligibility, you must submit a copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well qualified with a score of at least 85 for this position.  For information on CTAP/ICTAP, visit:

Candidates must meet qualification requirements, performance requirements, citizenship and suitability requirements, and any other eligibility requirements by the closing date of the vacancy announcement: Tuesday, December 31, 2013.

Selectee may be required to serve a one year probationary period.

After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. 

The investigation must find that you are suitable for Federal employment in your position.   If you are found not suitable, you will be terminated after you begin work.  If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

IHS - Operated Properties are tobacco free


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To apply for this position, you must provide a complete Application Package, which includes the following parts:

  1. Assessment Questionnaire
  2. Résumé
  3. Required Documents (Specified in the Required Documents section of this job announcement. An applicant may not be considered if proper documentation is not received.)

Option A: Online application process (USAJOBS to Application Manager) the preferred method to receive automatic updates on your application status.

To begin the process, click the Apply Online button on this page to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To return to a previously Saved or Incomplete application you may use the following link :

Your Application Package status must be Complete by, Tuesday, December 31, 2013, the closing date of this announcement.

Option B:  Fax

If it is not possible for you to use the USAJOBS Account to Application Manager Account online application process (you have a disability or do not have access to the internet), you can apply for this announcement by completing the OPM 1203-FX form instead of using the Online Application method. Please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Follow these steps:

  1. Print a copy of this job announcement so that you can read the questions offline. View Occupational Questionnaire.  You can obtain the OPM1203fx form at this URL
  2. You may submit the OPM Form 1203-FX (hard copy questionnaire), résumé, and/or any supporting documents by fax.
  • If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing.
  • If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

Faxed documents will take 2-3 business days to process. Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:

  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number 864123
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

PLEASE NOTE: In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.

Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office, Nathan Anderson, (218)444-0493, NATHAN.ANDERSON@IHS.GOV  "The decision on granting reasonable accommodation will be on a case-by-case basis."


You MUST provide the required documents listed below during the online application process either through the document upload process or fax using instructions outlined in Section B above. If any of the following are missing when the announcement closes we will deem your application incomplete:

___Resume -You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.

____Indian Preference applicants If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the current Form BIA-4432, Expiration Date: 11/30/2014, "Verification of Indian Preference for Employment in the BIA and IHS Only." The current form expiration date, 11/30/2014, does not need to be used if an older Form BIA-4432 is submitted with a signature that predates the expiration date on the form. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA official of tribal enrollment records, documentation of lineal descent, state or academic records that document you possess one-half degree Indian blood from a tribe indigenous to the United States, as well as official records that establish your degree of Indian blood, such as census records. You must also complete the family history chart if necessary. (See the form for detailed instructions for the completion of the BIA form 4432 located at: or please contact your tribal enrollment officer or your local BIA Office for your most current form.)

___Transcripts - Transcripts must be provided if substituting education for experience and/or if education is required for this position. Unofficial transcripts are acceptable but official transcripts will be required before entrance on duty.

___Addendum to Declaration for Federal Employment, This is designated as a Childcare position under P.L. 101-630 Indian Child Protection Form click on this link:

___Veteran's Preference-If claiming Veteran's Preference, include a copy of DD-214 Form, and SF-15 Form if claiming 10 point Veteran's Preference click on this link:

___Response to Assessment Questionnaire.

Applicants may submit optional documents and place these under the Miscellaneous document type. Documents could include performance reviews, copies of job-related certifications, cover letter, letters of recommendation, SF-50. Suggest documents submitted are job-related and current.

PLEASE NOTE: IF selected, applicant may be required to submit additional documents to confirm their submitted application has met the position’s educational and eligibility requirements (if any). These materials could include official transcripts, copy of license or certification, the Child Care Addendum Form, and/or veteran’s preference documentation, all of which are now a part of the pre-appointment process. This means the tentative job offer would be contingent upon receipt of these materials within a 24 hour time frame or offer is subject to withdrawal.

IN ADDITION: All information provided by the candidate will be verified, Reference checks will be conducted from current and past supervisors on tentative selectees.


Nathan Anderson
Phone: (218)444-0493
TDD: 3014436394
Agency Information:
Indian Health Service HR Center
IHS/Division of Human Resources
522 Minnesota Avenue
Bemidji, MN


Once the online questionnaire is received, you will receive an acknowledgement via email that your submission was successful. Approximately 45 days following the closing date of the announcement, you will receive a notice of rating with the final disposition of your resume. To protect your privacy, scores of resumes are not provided by phone.

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