This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Clerk-Office Automation)

Department:Department Of Justice

Agency:Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Job Announcement Number:13-SDCA-861976-PP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$16.32 to $16.32 / Per Hour

OPEN PERIOD:

Monday, March 25, 2013 to Wednesday, March 27, 2013

SERIES & GRADE:

GS-0399-05

POSITION INFORMATION:

Part Time 20 hours - Temporary NTE 1 Year

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

1 vacancy in the following location:
San Diego County, CA United StatesView Map

WHO MAY APPLY:

Current DOJ Interns in San Diego Commuting Area

JOB SUMMARY:

The Department of Justice has a diverse and talented workforce of over 100,000 men and women. Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. If selected, you will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty and the property of citizens.

The United States Attorneys Office is a great place to work. The Department of Justice ranked #11 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #17 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2011 Rankings" published by the Partnership for Public Service. See www.bestplacestowork.org.

 

For more information on the Department of Justice and the United States Attorneys Offices, visit http://www.justice.gov/usao/.

 

As needed, additional positions may be filled using this announcement.

 

This is an excepted service appointment under the Pathways Intern Program. This appointment may be extended until the selectee's educational program requirements have been completed.  After successful completion of the program requirements, the individual may at agency discretion be converted to a TERM or permanent appointment. For more information on the Pathways Program, please visit:
http://www.opm.gov/HiringReform/Pathways/.
To view the entire announcement, including instructions on how to apply, click on tabs above.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • Background investigation, credit check, and drug test required.
  • You must be registered for Selective Service, if applicable.
  • You must meet half-time student enrollment requirements.
  • You must submit a transcript or proof of enrollment with your application.

DUTIES:

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If selected, you will provide support to the legal assistants who are responsible for supporting one to three Assistant U.S. Attorneys by providing legal assistance and office support services.  The work requires knowledge of the processes, procedures, and practices of legal support activities. Duties include:

 

 

·         Processing legal documents which are routine and straightforward in content and format;

·         Using varied and advanced word processing software functions;

·         Gathering information using general references sources and legal research tools;

·         Receiving and screening incoming mail and correspondence and forwarding each item to the appropriate staff member;

·         Maintaining legal and general office files;

·         Producing a variety of written documents utilizing office automation software;.

·         Answering telephone and referring callers to staff members or taking messages as appropriate;

·         Making recurring and special messenger trips as necessary.

·         Stocking forms and office supplies.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

 

Travel Required: None


QUALIFICATIONS REQUIRED:

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To be eligible for this internship ALL of the following requirements must be met:

  • Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate or professional school (go to www.ope.ed.gov/accreditation/ to verify accreditation status).  You must be considered in good academic standings by the school.  Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate.  "Half-time" is defined by the school in which the student is enrolled.
  • Grade Point Average: You must have at least a 2.5 GPA. 
  • Citizenship:  Student Interns must be United States citizens or owe permanent allegiance to the United States.  (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)
  • Area of Consideration:  You must be a current DOJ Intern in the San Diego commuting area.
  • Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.
  • Pathways Participant Agreement: All interns are required to sign the Participant Agreement.
  • Qualification requirements as outlined below.

 

GS-5: To be eligible at the GS-5 level, you must have: one (1) year of specialized experience equivalent to the GS-4 level or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Specialized Experience is defined as responsible clerical, office, automation, or other work that indicates the ability to perform the duties of a student trainee (clerk – office automation). Examples of specialized experience include: reviewing documents with legal implications for accuracy and completeness, typing and formatting correspondence and forms; obtaining information from files or general reference sources.

Combining Education and Experience:  Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level.  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.  One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

 To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)


All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see www.ed.gov.

Foreign Education Note: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

You must meet all qualification requirements upon the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three grouping categories: Best Qualified, Highly Qualified, or Qualified. Within each of these groupings, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.  All CP/CPS preference eligibles that meet minimum qualification and eligibility requirements will be included in the "Best Qualified" grouping. 

 

You will be rated on the following Competencies:

 

Customer Service – Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government.

Technical Competence B Knowledge of how to perform one’s job.  Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.

 

Listening - Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations.

 

Applies Technology to Tasks - Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers, or other technologies as they are related to performing tasks.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Occupational Questionnaire will take you approximately 10 minutes to complete. To preview the Occupational Questionnaire, click the following link View Assessment Questions


BENEFITS:

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Payment of relocation expenses will not be authorized.

 

If selected, you will be eligible for annual and sick leave, and after one year of continuous service, you will be eligible to enroll in the health benefits program at full cost.
Selectees for this position are ineligible for life insurance, retirement (including the Thrift Savings Plan), long
term care insurance, and within grade increases.

 

 



OTHER INFORMATION:

Veterans' Preference- If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming in your application, check the appropriate box in the assessment questionnaire to indicate your preference, and submit the required documentation, as specified below.

•In order to verify your Veterans' Preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
•In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a signed and dated Standard Form (SF) 15, "Application for 10-Point Veteran Preference," and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on TAG:Closing Date to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click the Submit My Answers button to submit your application package. (It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.) 

3. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is TAG:Vacancy ID.

2. Fax your documents to 1-478-757-3144.

 

If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on TAG:Closing Date  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire TAG:Link to Full Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.



REQUIRED DOCUMENTS:

You must provide a complete Application Package, which includes:

  • Required: Your responses to the Occupational Questionnaire. (Online or 1203-FX)
  • Required: Your resume showing relevant experience and dates of employment (cover letter optional).
  • Required: Unofficial transcript or proof of enrollment, e.g., letter from the registrar's office. (Note: If you are selected for this position, an official transcript will be required prior to your first day.)
  • Required, if applicable: Veterans' Preference documentation. (See Benefits and Other Information section for details.)

 

AGENCY CONTACT INFO:

Jeanne Lamb
Phone: (619)546-8895
Fax: (619)546-0620
Email: JEANNE.LAMB@USDOJ.GOV
Agency Information:
Executive Office for US Attys
880 Front Street
SanDiego, CA
92101 Fax: (619)546-0620

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and a drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.

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Job Announcement Number:

13-SDCA-861976-PP

Control Number:

340367100