This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Deputy Under Secretary for Finance and Administration

Agency:Smithsonian Institution

Job Announcement Number:EX-13-17

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$150,000.00 to $180,177.00 / Per Year


Friday, March 22, 2013 to Friday, April 19, 2013




Full Time - Permanent


1 vacancy in the following location:
Washington, DC, USView Map


All applicants with the right to work in the United States


This position is listed as both a Federal and Trust position.  This is the Smithsonian Trust announcement.  The Smithsonian has two types of employees; Federal Civil Service – paid through Congressional appropriations and Trust – paid through revenues generated by our business enterprises and other non government funding sources. Trust employees are “private sector” employees. A Federal employee who accepts a Trust position must resign from Federal service. Federal retirement payments are not affected by Trust employment

The Deputy Under Secretary for Finance and Administration serves as the principal advisor to the Under Secretary for Finance and Administration/Chief Financial Officer and provides executive leadership and direction to the central planning, coordination, and oversight of the operations under his/her purview. Supports and implements the Under Secretary's strategic plans, policies, and goals.



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    The Deputy Under Secretary is responsible for the successful pursuit of the objectives laid out by the Under Secretary, the Secretary and the Board of Regents. Oversees the Smithsonian's operations in terms of facilities management, information technology, human resources and other related functions. Represents the Under Secretary/CFO as appropriate in meetings and serves as Acting Under Secretary/CFO in his/her absence. Assists in maintaining liaison with the Board of Regents and provides staff assistance to committees as they relate to the functions and duties of OUSFA/CFO. Ensures follow-up to actions or policy guidelines approved by the Board. Assists and advises the Under Secretary with respect to the central planning, operations and oversight of all central finance and administration operations. Is responsible for recommending and coordinating strategic plans, policies, goals, metrics and related reporting. Monitors unit operational performance in strategic and financial objectives and customer service expectations. Reviews and evaluates the quality and consistency of policies, programs, and operations to ensure improvement. Interacts regularly with unit directors across the Institution to develop relationships, solicit feedback and address challenges. Chairs the Finance and Administrative Management Team (FAMT). Performs the full range of supervisory duties for all direct reports. Responsible for all human resources and time and attendance supervisory requirements, including recruitment, performance management, discipline, leave, timecard and travel approval, etc. Supports the Institution's equal employment and diversity activities and ensures the support of such polices in subordinate organizations. Leads the recruitment of senior personnel for the OUSFA/CFO organization.


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    Applicants must clearly demonstrate the necessary leadership skills as well as a high level of technical competency in administrative management.

    Applicants must have one full year of experience at the GS-15 level or equivalent private sector level. Appropriate experience would encompass management level responsibility for the administrative and/or financial functions of a large organization



    The following criteria will be used to determine the highest qualified applicants. During the electronic application process you will be asked to provide detailed information to support the criteria listed below. You may use a narrative or outline format to present concise statements to describe your experience , education, accomplishments as they relate to each criterion.

    Skill in leading a multi-disciplined and culturally diverse workforce, including fostering teamwork, attracting, retaining and motivating a diverse workforce and implementing EEO/Affirmative Action programs

    Skill in leading an executive level office that manages a multi-department function. Responsibilities should include coordinating, planning, goal setting, establishing metrics and reporting protocols focusing on administrative areas including facilities, information technology and human resources.

    Skill in executive level budgeting and resource management.

    Skill in building cooperative relationships between colleagues and organizations within ones oversight and with customers inside and outside the Institution.

    To preview questions please click here.


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    The Smithsonian offers a comprehensive benefits program for both federal and trust employees.  See for details.  We also offer a rich program of services and opportunities to balance and enhance your work life. They include: Smithsonian Early Enrichment Center ( an accredited educational program for children between the ages of 3 months to 6 years), transportation benefits, professional interest groups, employee advocacy groups, special events such as brown bag lunches, an annual picnic on the Mall, an annual holiday party, free lectures, behind the scenes tours and employee discounts at our theaters, shops and after hours events.  These and other programs have made the Smithsonian one of the top 10 places to work in the government.



    The Smithsonian Institution does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non merit factor.


    The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person list in this announcement.  The decision on granting a reasonable accommodation will be made on a case by case basis


    This position will require a pre-employment security agency check and a subsequent comprehensive background investigation and clearance.


    Relocation expenses may be paid at the discretion of the Smithsonian


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    We only accept applications through our on-line application system.

    Go to, click on job vacancies, scroll to announcement number EX-XX-XX. Click on the “apply online” button on the upper right side of the last page of the job announcement.  The will take you to USAJobs, our applicant management system. First create a USAJobs  account by clicking on the apply button and then upload  your resume . We strongly encourage you to draft and save your responses to the qualification criteria in a word processor and then cut & paste the responses into the appropriate field on USAJobs to minimize potential loss of information

    Your application package should include your resume, responses to the evaluation criteria, answers to the questions included in the online process and an applicant survey form. 

    Your application package must be received by the closing date by 11:58 PM Eastern Time

    Applicants who unable to complete an application electronically must call the contact person listed on this announcement to request permission to fax documents.

    Veterans preference and other Federal special hiring authorities do not apply to Trust positions.


    Your Resume

    Responses to the qualification criteria questions

    Completed applicant Survey Form


    Tom Lawrence
    Phone: 202-633-6319
    Fax: 202-633-9597
    Agency Information:
    Office of Human Resources
    POB 37012, 600 Maryland Avenue, MRC 517
    Suite 5060
    Washington, DC
    Fax: 202-633-9597


     After you apply, you will receive an automated acknowledgement email that your submission was successful.  We usually have a large response to senior level positions and it may take some time to effectively review application package. We will contact you by e-mail as decisions are made

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