This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Contract Specialist

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:KB-13-BWS-860460

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$81,823.00 to $108,791.00 / Per Year

OPEN PERIOD:

Wednesday, March 27, 2013 to Thursday, April 04, 2013

SERIES & GRADE:

GS-1102-13

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

4 vacancies in the following location(s):
Tucson, AZ United StatesView Map
Phoenix, AZ United StatesView Map
Mesa, AZ United StatesView Map
Prescott, AZ United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy ID: 860460

**This announcement has been amended to extend the closing date due to a technical issue with the system. If you have already applied, you do not need to apply again.**

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this job.
  • You will be subject to a background/suitability investigation.

DUTIES:

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The purpose of the position is to serve as a Supervisory Contract Specialist for the US Department of Veterans Affairs with responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy.  Some examples of equipment, supplies, and services procured include but are not limited to: medial or facility equipment, medical/surgical supplies, nursing home services, readjustment counseling services, medical services, architect-engineer services, construction, and information technology (IT) services to include hardware and software.  Other unique requirements include intra/interagency agreements, sharing agreements, contracts under the selling authority, contracts with affiliates, research and development, and real estate leases.  Major duties of the position include, but are not limited to, the following:

  • Exercises supervisory authority and responsibility involving work assignments and administrative and personnel management functions relative to the staff supervised;
  • Reviews the work of team members at various stages of completion to assure compliance with Federal and VA Acquisition Regulations, VAIVHA Policies, VANHA Directives, VA/VHA Information Letters, VA/VHA Handbooks, and Network Contracting Office (NCO) Standard Operating Procedures;
  • Develops work improvement plans, recommending personnel actions as necessary, and provides advice and counsel related to work and administrative matters;
  • Trains subordinates in methods and techniques of performing contract actions and provides or arranges specific administrative or technical training necessary for accomplishment of individual and team tasks;
  • Prepares reports and maintains records of work accomplishments and administrative information as required and coordinates the preparation, presentation and communication of work-related information;
  • Monitors and reports on the status of progress of work, reviewing and evaluating work priorities, methods, deadlines and quality;
  • Monitors and reports findings, information, and recommendations to the Network Contract Manager (NCM) and other program officials, team leaders, and other customers;
  • Serves as a member of the acquisition planning team conducting market research and reviewing specification and statement of work, approving acquisition milestone plans and participating in pre-award through contract award and post award closeout;
  • Selects the appropriate methods of procurement (i.e. simplified acquisition procedures, sealed-bidding, negotiations, etc.).

Work Schedule: Full-time, Monday through Friday, 8:00am to 4:30pm

***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED***


QUALIFICATIONS REQUIRED:

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To be considered for this position, you must meet the following requirements:

BASIC REQUIREMENT:

A.   A 4-year course of study leading to a bachelor's degree that included or was supplemented by at least 24 semester hours in a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (A Copy of Transcripts are Required with Application Package.)

OR

B.   Employees in a GS-1102, Contract Specialist position at the GS-12 grade level or higher will be considered to have met the standard for positions they occupy on or after January 1, 2000.

EXPERIENCE:

In addition to meeting the Basic Requirement above, candidates must have one year of specialized experience equivalent to the next lower grade level in Federal Service. Specialized experience is defined as experience that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of a GS-13 Supervisory Contract Specialist.

Examples of specialized experience include:

Supervising and training a group of subordinate employees performing contracting specialist duties in methods and techniques of performing contract actions and providing or arranging for specific administrative or technical training necessary for accomplishment of individual and team tasks; exercising supervisory authorities and responsibilities involving work assignment and review, as well as administrative and personnel management functions relative to the staff supervised necessary for accomplishing the work of the team; distributing workload within the team and ensuring the work assignments of employees in the team are carried out; preparing individual development plans and conducting performance evaluations for subordinate staff; reporting to senior leadership periodically on team and individual work accomplishments, problems, progress in mastering tasks and work processes, and individual and team training needs.

A full year of work is considered to be 35-40 hours of work per week.  Part-time experience will be credited on the basis of time actually spent in appropriate activities.  Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

A Quality Ranking Factor* has been requested by the facility to help determine which of the basically qualified applicants are likely to be better qualified for a position.

The quality ranking factor for this position is:

" I possess a level II Federal Acquisition Certification Contracting (FAC-C) or equivalent”.

*Quality Ranking Factors are skills, knowledge, abilities, or other worker characteristics which could be expected to result in superior performance on the job. Quality ranking factors will not be used for screening, but may be used as ranking criteria. Applicants with higher proficiency levels may rank above those with lower proficiency levels on a quality ranking factor.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

  • Ability to supervise.
  • Ability to provide leadership and guidance on the procurement of supplies and services.
  • Knowledge of the full range of contracting laws, rules, principles, and regulations, including acquisition planning, pricing, cost accounting, life cycle costing, negotiation, administration, and termination.
  • Skill in applying concepts and procedures of project management, procurement, and financial management to establish and achieve organizational goals and objectives.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf) and required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

 

HOW YOU WILL BE EVALUATED:

Applicants will be ranked based on four quality groups, as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.


BENEFITS:

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VA offers a comprehensive benefits package.  This link provides an overview of the benefits currently offered:  http://www.va.gov/jobs/job_benefits/benefits.asp

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at http://www.opm.gov/disability/peoplewithdisabilities.asp.  IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the HR Office at the facility where this position is located: 6100 Oak Tree Blvd
Suite 500
Independence, OH 44131
 

 



OTHER INFORMATION:

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.  

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period. 



HOW TO APPLY:

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To apply for this position, you must provide a complete application (See "Required Documents" section below).  The complete Application package must be submitted by 11:59 PM (EST) on Thursday, April 04, 2013.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 860460.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


REQUIRED DOCUMENTS:

The following documents are required:

  1. Resume
  2. Responses to the Occupational Questionnaire
  3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), ICTAP/CTAP documentation (for well-qualified, displaced Federal employees), or documentation to support Veterans Preference claims.  You will not be contacted for additional information.

AGENCY CONTACT INFO:

VHA Nationwide DEU
Phone: (501)257-4134
Email: CAVHS.DEU@VA.GOV
Agency Information:
VHA DEU Indianapolis
PLEASE DO NOT MAIL APPLICATIONS
APPLY ONLINE OR FAX ONLY
Thank You, AR
00000
USA

WHAT TO EXPECT NEXT:

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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Job Announcement Number:

KB-13-BWS-860460

Control Number:

340144800