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This Position Is No Longer Available

Job Title:  Paralegal Specialist
Department:  National Foundation on the Arts and the Humanities
Agency:  National Endowment for the Arts
Job Announcement Number:  NEA-AGr-13-854811(MP)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$62,467.00 to $97,333.00 / Per Year
Wednesday, March 20, 2013 to Friday, March 29, 2013
Full Time - Permanent
1 vacancy in the following location:
Washington DC, DC United StatesView Map
Status Candidates (Merit Promotion and VEOA Eligibles)


The National Endowment for the Arts, an independent Federal agency and the official arts organization for the United States government, supports the advancement of artistic excellence, creativity, and innovation. We are motivated by the vision of a Nation in which the arts enrich the lives of all Americans and enhance the livability of communities. If you share our vision, please consider joining us.

This position is located in the Office of the General Counsel, National Endowment for the Arts, Washington, DC.   


Applications will be accepted from current and former Federal employees with competitive status or who are eligible for consideration under a special appointing authority (e.g., VRA, Schedule A, Peace Corps, etc.).


Applications will also be accepted from a veteran who is a preference eligible or who has separated from the Armed Forces under Honorable conditions after approximately 3 years or more of continuous active service.  Additional information on veteran’s preference is available at:


If you are a current career or career-conditional Federal employee in the competitive service or former Federal employee who has competitive service reinstatement eligibility, you MUST submit a copy of your most recent SF-50, “Notification of Personnel Action” and/or a copy of the SF-50 that reflects career or career-conditional tenure in the competitive service, or you will not be considered under the Merit Promotion process.  Also, you should submit your most recent Performance Appraisal.


This is a great opportunity to join a mission-driven organization with a generous benefits package; paid vacation, sick leave, holidays, health and life insurance, and excellent retirement package.


Visit our website at  for more information about the NEA.


This link will provide information on how to prepare a resume for Federal positions


  • U.S. Citizenship Required.
  • Relocation expenses ARE NOT authorized.
  • Time-in-Grade must be met by the closing date of the announcement.
  • An SF-50 MUST be submitted for this position.


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As the Paralegal Specialist you will be responsible for the following tasks:


Conducts extensive and thorough legal research using various authoritative sources and publications.  Researches, analyzes, and interprets current Federal law and regulations, case law, administrative opinions, and other guidance. 

Develops and/or maintains office management systems and completes statistical and other reports on an annual basis, or as required, as assigned by the General Counsel, to fulfill reporting requirements with the Office of Government Ethics, Office of Management and Budget, Department of Justice, General Services Administration, and other agencies as needed.

Handles requests for information as the Freedom of Information Act (FOIA) and the Privacy Act (PA) processor.  Reviews changes in FOIA and Privacy Act regulations, and updates and advises the General Counsel and the FOIA Officer of changes.  Updates staff on changes, as assigned by the General Counsel. 

Assists the Designated Agency Ethics Official (DAEO) and Assistant Designated Agency Ethics Official (ADAEO) with ethics matters, including but not limited to, distributing and processing required financial disclosure forms (including public and confidential reports) and related information; assisting with communications regarding ethics to staff; and developing and maintaining ethics databases and tracking systems. 

Responsible for managing administrative office functions of OGC, as approved by the General Counsel.  Uses judgment in assisting relative importance of tasks in establishing priorities.  Possess experience in weighing the priority level of competing deadlines.  Responsible for organization along with maintenance of the central hardcopy and online files for the OGC.  Answers calls for the general office telephone line and answers calls directed to the General Counsel.  Schedules meetings for the General Counsel.  Performs office functions for the General Counsel, including but not limited to, drafting correspondence, copying, scanning, faxing and mailing. 


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To be eligible at the GS-12 grade level, you must have one year of specialized experience equivalent to at least the GS-11 grade level or comparable pay band in the Federal service.

Examples of specialized experiences may include the following: processing requests under the Freedom of Information Act (FOIA) and/or the Privacy Act (PA); conducting legal research concerning precedents and past court decisions; managing office functions within a legal office in the federal government; assisting with the composition of legal briefs, summaries of analyses, and decisions; and preparing evidence and documents to support recommendations.

To be eligible at the GS-11 grade level, you must have one year of specialized experience equivalent to at least the GS-09 grade level or comparable pay band in the Federal service.

Examples of specialized experiences may include the following: assisting with the processing of requests under the Freedom of Information Act (FOIA) and the Privacy Act (PA); conducting legal research concerning precedents and past court decisions; assisting with the management of office functions within a legal office in the federal government; assisting with gathering of evidence and other documents for legal briefs, the composition of legal briefs, summaries of analyses, and decisions; and preparing evidence and documents to support recommendations.


Education: Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree; or LL.M, if related.

Applicants must meet all qualification and eligibility requirements for the position by  Friday, March 29, 2013.


If this position requires specific course work to qualify, or you are qualifying based in whole or part on education, you ARE required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of completed course work, which includes semester hours earned and/or grade received, by Friday, March 29, 2013 or you will be disqualified from further consideration.




GS-12: Not applicable at this grade level.

GS-11: Applicants can also qualify through education by possessing a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.


Foreign Education:  You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit:

The questionnaire has been developed in line with the following competencies and/or knowledge, skills, and abilities.

·         Knowledge of the concepts and principles related to the operation and management of a legal office in the federal government.

·         Ability to analyze facts and legal questions.

·         Ability to perform legal research.

·         Ability to communicate effectively with senior officials, managers, employees and the general public.

·         Ability to communicate effectively in writing and orally.


Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your online questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Candidates with the highest scores will be identified as the Best Qualified.  The online questionnaire should take you approximately 20 minutes to complete. 


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The NEA offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at


Identification of promotion potential in this announcement does not constitute a commitment or an obligation of management to promote the employee selected at some future date.

Special Employment Consideration:  Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointment.  If you are eligible for and would like to be considered for one of these non-competitive appointments, please indicate the type of appointment you are seeking on your application and follow all other instructions when applying. You must submit proof of this eligibility by TAG:Closing Date in order to receive consideration.

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration.  The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station.  To be considered well-qualified and exercise selection priority of this vacancy, you must earn a minimum score of 85 (prior to the assignment of veteran's preference) on the rating criteria for this position.

A background investigation will be required for this position.  Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements will be grounds for termination.

VETERANS PREFERENCE: Veteran preference is not applicable to Merit Promotion.

Information on veterans’ preference is available at:

If you are selected for this Federal position, you will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation.  Failure to answer all questions truthfully and completely or providing false statements on the application may be grounds for not hiring you or dismissing you after you begin work, and may be punishable by fine or imprisonment (U.S. Code, Title 18, Section 1001).

The application contains information subject the Privacy Act (P.L. 93-579, 5 U.S.C. 552a).  The information issued will be used to determine qualifications for employment, and is authorized under Title 5 U.S.C. Section 3302 and 3361.

Recruitment methods and selection procedures will based solely on merit after fair and open competition, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex,  national origin, non-disqualifying disability, sexual-orientation or age.

EEO Policy Statement:

Reasonable Accommodation Policy Statement:

Veterans Information:

Legal and Regulatory Guidance:


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To apply for this position, you must provide a complete Application Package by 11:59 P.M., Eastern Time, on the closing date of Friday, March 29, 2013.


To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the online questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.

Note: To return to a previously Saved or Incomplete application you may use the following link

To fax supporting documents you are unable to upload, complete the cover page using the following Vacancy Identification Number 854811.  Fax your documents to 1-478-757-3144.

If you are unable to apply online, you must FAX your resume, questionnaire, and supporting documents to              1-478-757-3144. You must print a copy of OPM Form 1203-FX (, document your responses to the questionnaire View Occupational Questionnaire, and use the official FAX cover sheet found at (  You must also cite the Vacancy Identification Number 854811.


The following documents are required and must be received by the closing date of this announcement:

1.    A complete Resume (which includes hours worked, starting/ending dates (month and year), and if Federal employment - series, pay plan and grade).

2.    A complete Online Questionnaire

3.    An SF-50. Showing title, series, grade, FPL, duty station and Competitive status

4.    Most recent Performance Appraisal (if a current Federal employee)

5.    Other Supporting Documents:

·         College transcript(s) (if qualifying on education)

·         Document(s) for special appointment (if applicable)

·         Veteran Documents, (if applicable, a DD-214, SF-15, VA Letter, etc.)

·         ICTAP/CTAP documents (if applicable)

·         Miscellaneous (as required by position)


Anita Green
Phone: (202)682-5472
Fax: (202)682-5666
Agency Information:
National Endowment for the Arts
The Nancy Hanks Center
1100 Pennsylvania Ave NW
Suite 223
Washington, DC
20506 Fax: (202)682-5666


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  We will evaluate your resume and your responses to the online questionnaire to determine if you are among the Best Qualified for the position.  Candidate with the highest scores may be referred for further consideration.  If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  If you are referred for further consideration you will be notified each time your name is sent to a hiring official.  You will receive notice via email, once the evaluation process is completed (generally 30-45 days).

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EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance