This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Secretary, MC-301-4a

Agency:Millennium Challenge Corporation

Job Announcement Number:MCC-860451-13-031-OCEO-MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$83,000.00 to $116,000.00 / Per Year

OPEN PERIOD:

Tuesday, March 19, 2013 to Tuesday, April 02, 2013

SERIES & GRADE:

MC-0301-13

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

15

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

If you are looking to be a part of a dynamic team environment then MCC is the place for you! Visit our WEBSITE at http://www.mcc.gov to see the life changing projects our staff are undertaking. 

MCC's mission is to reduce poverty through economic growth. Our model is defined by principles of selectivity, country ownership, transparency, and a focus on results. Our values identify who we are and what is important to us. MCC's values are CLEAR - Collaboration, Learning, Excellence, Accountability and Respect. We recruit staff that will embody and uphold these values.

This position is located in the Office of the Executive Secretariat (OES) within the Office of the Chief Executive Officer (OCEO) of the Millennium Challenge Corporation (MCC).   

 

Applicants who applied previously under  announcement MCC-844051-13-025-OCEO-MP will continue to receive consideration.  Qualified applicants who wish to receive consideration for this announcement are encouraged to apply.

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Background Investigation or Security Clearance
  • Relocation expenses will not be paid
  • More than 1 job may be filled if additional vacancies occur within 90 days
  • Some domestic and international travel is required

DUTIES:

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Serves as the executive secretary and coordinates activities and operations of the Executive Secretariat, to include but not limited to the following: 

  • Management of correspondence, memoranda, and documentation and scheduling requests, reporting directed to the Chief Executive Officer (“CEO”); sets standards for document preparation and distribution, providing editing and formatting to finalize CEO communications.  
  • Operation and maintenance of the executive secretariat database for creating, tasking, monitoring, clearing, and recording communications, scheduling, and records management; providing information on the agency and CEO’s interactions and communications with  counterparts and stakeholders in support of agency-wide coordination of CEO actions and messaging.
  • Task MCC departments for action or information, respond to or initiate CEO communications, drafts and documentation for CEO signature, schedule requests for CEO attendance, and agency reporting; prepare reports to monitor scheduling and CEO communications; resolves and records staff comments and recommendations for action through the OES clearance process.
  • Management of the interagency review process for CEO correspondence addressed to heads of state through liaison with the State Department and National Security Staff regarding sensitive and high-level CEO communications. 
  • Review of administrative policies, procedures and management processes of the OES and OCEO; coordination of agency projects to include conducting research, gathering data, analysis, ensuring that relevant facts are presented, developing options and recommendations, and providing comprehensive reports.
  • Develop and recommend improvements to administrative program policies, practices, and methods.


QUALIFICATIONS REQUIRED:

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To qualify for pay band 4a level you must meet the following:

Have at least one year of specialized experience comparable to the MCC Pay Band 4b or GS-12 or an equivalent level, which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. This experience must include activities such as: 1) drafting, editing, finalizing, facilitating and clearing CEO or Head of State-level communications; 2) experience with document and information managements systems, including advanced experience in software and database applications; 3)  serving as a liaison or point of contact between staff and management, management and other federal agencies, and management and external counterparts; 4) evaluating and recommending improvements to  administrative program policies, practices, and methods; and 5)  managing and organizing high level, voluminous communications, scheduling, and reporting activities. NOTE: This experience MUST be well documented within your resume or application.


 

 

HOW YOU WILL BE EVALUATED:

HOW YOU WILL BE EVALUATED:  Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.   We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as: 

  1. Knowledge of CEO or Head of State-level programs and responsibilities, priorities, commitments, policies, and goals in order to carry out and coordinate activities and operations of the Executive Secretariat. 
  2. Skill drafting, editing, facilitating and finalizing CEO and Head of State-level communications.
  3. Knowledge of correspondence and document information management systems, including advanced experience in software and database applications.
  4. Experience organizing high level, voluminous communications, scheduling, and reporting, including project tracking.
  5. Knowledge of administrative program polices practices and methods in order to develop, evaluate and recommend improvements and serve as liaison or point of contact.

Based on the information you provide in your application package, we will assign you to one of three quality categories: Best Qualified, Well Qualified, or Qualified.   Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.
If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating. Applicants are strongly encouraged to ensure the work history portion thoroughly documents the duties, responsibilities, and accomplishments that are directly related to this position in order to verify specialized experience.


BENEFITS:

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MCC offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. More information: http://www.usajobs.gov/ei/benefits.asp#icc. Other benefits include convenient location to metro, eligibility to join State Department Federal Credit Union, flexible work schedule and free use of an on-site gym and locker room with shower facility.



OTHER INFORMATION:

Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.

 

Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.

 

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

 

Selectee must complete an OF-306, Declaration for Federal Employment.


Probationary Period: You may be required to serve a one-year probationary/trial period.

 

Selectee may be required to complete a Confidential Financial Disclosure Form (OGE 450).

 

PART-TIME OR UNPAID EXPERIENCE : Credit may be given for appropriate unpaid and or part-time work.   To receive credit, you must clearly identify the duties and responsibilities in each position held and the total number of hours worked per week.  

Promotion to the MC-3a level may occur without further competition. Positions with known promotion potential do not guarantee promotion, nor is the promise of promotion implied.



HOW TO APPLY:

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Candidates who do not submit a complete application as indicated below will not be considered. To apply for this position, you must provide a complete Application Package which includes:

  1. Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.
  2. A complete Occupational Questionnaire.
  3. Additional Required Documents (see Required Documents section below)
  4. The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, April 02, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
 
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.
 

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID  860451.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,
  2. 2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf, and
  3. 3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


REQUIRED DOCUMENTS:

  • Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.
  • If you are a status candidate, you must submit a copy of a SF-50, Notification of Personnel Action, indicating competitive status, current or highest previous grade level held in the Federal service, tenure group, promotion potential and salary.
    http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp#
  • If you are a veteran with preference eligibility and you are applying based on veterans’ preference or VEOA eligibility (separated under honorable conditions after 3 years of more of continuous service), you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable). http://www.fedshirevets.gov/
  • If you are a displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or the Career Transition Assistance Program (CTAP). Eligible ICTAP/CTAP employees within the commuting area must submit proof of eligibility.
  • If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individualswith disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of approved supporting documentation and declaration of eligible Special Appointment.For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities, http://www.usajobs.gov/ei/individualswithdisabilities.asp,http://www.opm.gov/disability.
  • Form – Demographic Information on Applicants, OMB No. 3046-0046. This form is available at http://www.eeoc.gov/federal/upload/OMB-3046-0046.pdf (Optional).

AGENCY CONTACT INFO:

MCC-HR Applications
Phone: (202)772-6810
Fax: (478)757-3144
Email: HRAPPLICATIONS@MCC.GOV
Agency Information:
MCC Office of the Chief Executive Officer
875 15th St NW
Washington, DC
20005 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

Upon receipt of the online questionnaire, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.  If your name is referred to the hiring official, you may be contacted for a possible interview.  If a selection is made, a tentative job offer will be extended, and a suitability and/or security background investigation will be conducted.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.  Once this process is completed, generally within 4—6 weeks, you will receive a notice via email through your USAJOBS account.

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Job Announcement Number:

MCC-860451-13-031-OCEO-MP

Control Number:

340058200