Job Title: Supervisory Management & Program Analyst (Adm Mgr), GS-0343-11/12 MPJob Announcement Number: DGE-2013-0001
Agency: National Science Foundation
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Tuesday, March 19, 2013 to
Tuesday, April 02, 2013
SERIES & GRADE:
Full Time. -
FEW vacancies -
Arlington, VA, US View Map
Are you looking for a job where you can make a difference? Interested in working in a dynamic, small-agency environment? At NSF, every member of the team contributes to success! That's just one of the reasons why NSF, conveniently located in the heart of Ballston, is one of the best places to work in the federal government. Due to its relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from our newest work-life initiatives to the latest scientific, engineering, and education developments.
At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you're seeking variety and challenge in a collegial atmosphere, look no further than NSF!
This position is located in the Directorate for Education and Human Resources (EHR), Division of Graduate Education (DGE). The mission of EHR is to achieve excellence in U.S. science, technology, engineering and mathematics (STEM) education at all levels and in all settings (both formal and informal) in order to support the development of a diverse and well-prepared workforce of scientists, technicians, engineers, mathematicians and educators and a well-informed citizenry that have access to the ideas and tools of science and engineering. DGE advocates for innovative, inclusive, high quality graduate education in the STEM (Science, Technology, Engineering, and Mathematics) fields. DGE manages innovative cross-Foundation programs that directly or indirectly support U.S. citizens and permanent residents in their quest to become the leading scientists and engineers of the future. To better inform its programs, DGE supports research and other activities that will generate exciting new ideas on the graduate education of the future.
- Background investigation.
- US citizenship.
- Preview questions at bottom of Qualifications & Evaluations--see tab above.
- Supervisory/managerial probationary period.
DUTIES:Back to top
As the Supervisory Management and Program Analyst (Administrative Manager), you will serve as the key member of the management team leading the administrative management of the Division by coordinating and integrating all Division administrative components. As the primary administrative advisor, you will be responsible for the day-to-day operations of administrative functions, including the supervision of a program support team, preparation and management of the Division's financial resources, human resource management, oversight of grant and contract administrative functions, and continuous improvements in the Division's management of program operations. The position requires supervisory skills, analytical skills and the ability to work effectively with professional and technical staff throughout the Foundation, outside organizations, and the general public. The Administrative Manager plays a lead role in identifying needs, and ultimately designing, developing, implementing, and reviewing quality improvement processes and mechanisms. In addition you will also:
- Participate in the recruitment and selection processes;
- Coordinate and allocate workload for the program support team;
- Monitor and track successful completion of work products;
- Identify developmental needs and facilitate appropriate training and development opportunities;
- Evaluate the work performance of subordinates as well as evaluate the overall program performance of the team and the business processes
- Identify, project, and allocate financial and other resources required to provide administrative support; and
- Ensure effective communication between Division Directors, Program Directors, and Program Support staff.
QUALIFICATIONS REQUIRED:Back to top
To qualify at GS-11, you need to have one of the following: At least one year of specialized experience equivalent to the GS-9. Examples of specialized experience include designing of administrative reports; analyzing and making recommendations on budget usage; reviewing space utilization and reallocation; preparing reports detailing how funds are obligated and expended, using software to analyze and present historical and current fund usage; advising management on position, performance, and award management systems. OR A Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to a Ph.D. OR an LL.M., if related. OR A combination of graduate level education beyond the first 2 years of progressively higher graduate study and appropriate specialized experience that together meet the qualification requirements of this position, if related. To qualify at GS-12, you need to have the following: One year of specialized experience equivalent to GS-11 level including supervising support staff, considering organizational needs, training/development, and position management in recruiting; eliminating/enhancing administrative systems to meet needs; reviewing and consolidating budget estimates; preparing budget justifications; analyzing and forecasting needs; and preparing space layouts & assessing space utilization.
Education may be substituted for experience as described in "Qualifications."
NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED. THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.
If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
If you are not an NSF employee as described above, but you are eligible under merit promotion, under a noncompetitive special appointing authority, under an interchange agreement, or
similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
1. Notification of Personnel Action (SF-50) or comparable federal agency form if you are a current or former permanent federal civil service employee.
2. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.
3. Schedule A Certification - from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
4. Other - Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.
If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) you must submit documentation provided by your current or former employing agency verifying your eligibility for that program.
All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).
HOW YOU WILL BE EVALUATED:
Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.
In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
To preview questions please click here.