This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:NENANF13860193CF13-044

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$30,000.00 to $35,000.00 / Per Year

OPEN PERIOD:

Friday, March 15, 2013 to Friday, March 22, 2013

SERIES & GRADE:

NF-0303-03

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

03

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Sam Houston, TX United StatesView Map

WHO MAY APPLY:

US Citizens and Non Citizens

JOB SUMMARY:

The IMCOM G9 mission is to create and maintain "FIRST CHOICE" MWR products and services for America's Army, essential to a ready, self-reliant force.

Serves as the principal office administrative support assistant operating independently of any other such position in the office. This position is located in the NAF Employee Benefits Office.

KEY REQUIREMENTS

  • Direct Deposit is required
  • Social Security card is required

DUTIES:

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Serves as the principal office administrative support assistant operating independently of any other such position in the office. Provides support and assistance to supervisor and, in some cases, his/her subordinate staff by performing varied general office duties auxiliary to the work of the organization. Typical clerical and procedural duties of positions in this series include:
-- maintaining records of leave and attendance;
-- requisitioning office supplies, repairs on office equipment, and printing services;
-- receiving and controlling incoming correspondence;
-- reviewing outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors;
-- writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format;
-- keeping abreast of various procedural requirements, for example, procedures required to process travel vouchers;
-- maintaining information needed for budget purposes.
Administrative support duties typically provided by secretaries include:
-- making extensive travel arrangements;
-- making complete arrangements for large conferences;
-- composing complex, but non-technical correspondence;
-- locating and assembling information for various reports, briefings, conferences, etc.;
-- following up with staff members to insure that various commitments made at conferences and meetings are met;
-- designing and organizing filing systems;
-- planning and arranging the maintenance and preparation of information needed for budget reports;
-- organizing the flow of clerical processes in the office and in subordinate offices.
-- publish travel orders and make arrangements for staff travel.
--distribution of materials associated with the office functions --Maintaining personnel training records and arranges for staff training

Maintains suspense records to insure commitments are completed as required.

 

Includes other job related duties as assigned


QUALIFICATIONS REQUIRED:

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The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area. Must have progressively responsible work experience that demonstrates the ability to perform in such capacity. Positions that have a typing requirement require that the incumbent type a minimum 40 words per minute and to be proficient in Microsoft Windows, Word, Excel, and Power Point software.


Conditions of employment:

 

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All required background check of AR 215-3 must be successfully completed and maintained. Satisfactory completion of a National Agency Check and Inquiries (NACI) that will be initiated prior to appointment to a NAF position.

5. Social Security Card must be presented at time of appointment.

6. All applicants must complete a DA Form 3433-1 (supplemental application form).

7. Priority consideration will be given to current and former NAF employees and current DOD APF employees serving in a continuous APF position without time limits for at least one year.

HOW YOU WILL BE EVALUATED:

Your qualifications will be evaluated on the following competencies:  Minimum Qualifications and Clerical Experience. 

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  ALL QUALIFICATION EXPERIENCE MUST BE REFLECTED IN YOUR RESUME.

Credit will be given for appropriate unpaid experience or volunteer work.


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.



OTHER INFORMATION:

To successfully claim veteran's priority consideration, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

 

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

 

Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.

 

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

 

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

 

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

 

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,

2. Print this 1203FX form to provide your response to the occupational questionnaire

http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and 3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 

To fax supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 860196

2. Fax your documents to (478)757-3144.

 

 

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.

 

It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here .   Uploaded documents may take up to one hour to clear the virus scan.   Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

All applicants are required to submit the following supporting document type(s):
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·Other (DA Form 3434)
   ·SF-50

Résumé or Optional Application for Nonappropriated Employment (DA 3433/DA3433-1).

  • Assessment Questionnaire must be completed.
  • Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent) required, if applicable (former military only).
  • PCS Orders or equivalent for Military Spouses requesting Spouse Employment Preference (SEP) required. 
  • Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.
  • Use this checklist to make sure you've submitted everything!

    AGENCY CONTACT INFO:

    IMCOM FMWR Human Resources
    Phone: (210)466-1481
    Email: USARMY.JBSA.IMCOM-HQ.MBX.NAF-JOBS-MWR@MAIL.MIL
    Agency Information:
    IMCOM G9 Family and MWR Programs
    2455 Reynolds Road
    San Antonio, TX
    78234-7588

    WHAT TO EXPECT NEXT:

    After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review you aplication to make sure that your resume support the answers given in the questionnaire, If your resume does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined. If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position. Please follow all instructions carefully; errors and omissions may affect your eligibility.


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    Job Announcement Number:

    NENANF13860193CF13-044

    Control Number:

    339902100