This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department Of Veterans Affairs

Agency:Deputy Assistant Secretary for Acquisition and Logistics

Job Announcement Number:VAAA-MP-857267-11

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$33,477.00 to $43,521.00 / Per Year

OPEN PERIOD:

Thursday, March 28, 2013 to Wednesday, April 17, 2013

SERIES & GRADE:

GS-1102-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

Many vacancies in the following location(s):
Mesa, AZ View Map
Long Beach, CA View Map
Sacramento, CA View Map
Glendale, CO View Map
Gainesville, FL View Map
More Locations  (15)

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

Our mission:  To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan," - by serving and honoring the men and women who are America's Veterans. 

YOU CAN MAKE A DIFFERENCE

Every job at the VA impacts the Veterans that we serve.  You can be part of that team, helping to make sure that our Veterans receive the top-quality care they deserve.

Within the Department of Veterans Affairs, these positions will be located in one of the listed locations.  You may select up to 2 locations.  Candidates are encouraged to apply for only the locations to which they are committed to relocating to for long-term employment. NOTE:  There is only 1 vacancy in either Bronx or Albany, NY and only 1 vacancy in either Spokane, Vancouver, DuPont, WA.  For either of these 2 vacancies, the location will be determined upon selection.   

Salary information for the specific locality area may be located at:   http://www.opm.gov/oca/11tables/index.asp

Relocation and travel expenses for a Permanent Change of Station (PCS) are not authorized, and will not be paid.  However, travel and temporary duty costs during periods of training at the Academy in Frederick MD, will be paid by the VA. 

This is a Contract Specialist developmental position.  Entry grade level is GS-07, with promotion potential to the GS-11.  Promotion to the next grade level(s) are not guaranteed and are contingent upon satisfactory completion of all training, successful work performance, and compliance with regulatory requirements.

The incumbent serves as an intern Contract Specialist within the Department of Veterans Affairs.   The incumbent works under the guidance and supervision of the hiring organization manager, team leaders and/or experienced professionals in performing acquisition requirements and attends period of training in Frederick, MD at the VA Acquisition Academy's Acquisition Internship School.  Additional information on the Acquisition Intern Program can be found under the Benefits/Other section of the announcement.

Area of Consideration: Applicant with an eligibility listed below:

Competitive Merit Promotion

Transfer or Reinstatement eligibles that hold or have previously held a career or career-conditional appointment in the competitive service at a lower grade level as the position being announced for any length of time, and Veterans eligible under the Veterans Employment Opportunity Act (VEOA).

Non-Competitive Merit Promotion: Transfer or reinstatement eligibles that hold, or have previously held a career or career-conditional position in the competitive service at the same or higher grade level as the position being announced for any length of time; Disabled veterans receiving 30% or more disability compensation from the VA; Veterans Recruitment Authority (VRA), allows appointments of eligible veterans up to the GS-11 level; Current and former Federal employees who meet the established criteria outlined in an Office of Personnel Management Interchange Agreement; Individuals with severe disabilities (eligible for Schedule A appointments); CTAP/ICTAP eligibles.  

Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e. intellectual disabilities, severe physical disabilities, or psychiatric disabilities) and/or Disabled Veterans with a compensable service-connected disability of 30% or more.

KEY REQUIREMENTS

  • You must be a US citizen to apply for this job
  • You must be eligible under the Area of Consideration
  • You must submit your resume and supporting documents (See How to Apply)
  • Relocation expenses will not be paid

DUTIES:

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The contract specialist performs developmental and/or recurring assignments in support of a contracting organization or in a centralized procurement activity location.  Duties may include:

 

·         Negotiate, administer, and/or terminate contracts for supplies and services.

·         Advise others on a variety of policy, procedural, and compliance matters related to procurement and contracting.

·         Write and publicize documents announcing contracting opportunities.

·         Review procurement requests for accuracy, applicability, and validity. 

·         Perform other assignments of similar difficulty that have been selected with a view to developing advanced skills, e.g., administering the negotiated and formally advertised contracts assigned; monitoring progress of contractors; preparing change orders; participating with higher graded specialists in the procurement of technical items using the formal advertised method where the items are manufactured to special specifications and are complicated by restricted price bidding, special processing, or packing and packaging specifications.

 

View Assessment Questions


QUALIFICATIONS REQUIRED:

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Qualifications and eligibility requirements must be met by Wednesday, April 17, 2013

Qualification claims will be subject to verification.

 Basic Education Requirement

A. Completed a 4-year course of study leading to a bachelor's degree with a major in any field. NOTE: Transcripts (unofficial copies) must be provided to support your educational claims. 

                                                        - OR -

B. Completed at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. NOTE: Transcripts (unofficial copies) must be provided to support your educational claims. 

AND

Additional Requirement

*** In addition to meeting the Basic Education Requirement, you must also have specialized experience and/or education as described below:

Qualifications Requirement GS-07:

A.  Meet the requirements for consideration under Superior Academic Achievement (SAA) based on one of the following:  (1) class standing (upper third standing in graduating class); (2) grade-point average (2.95 overall or over the last two years of bachelor’s degree –or- 3.45 in your major field or over the last two years in your major); or (3) election to membership in a national scholastic honor society. NOTE: Transcripts (unofficial copies) must be provided to support your educational claims.     For more specific details on SAA, click the following link: http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f

                                                                      - OR -

B. Have completed one full year of graduate level study in one of the following fields of study: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credit hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate schools' definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement the requirement for one year of full-time graduate study.  NOTE: Transcripts (unofficial copies) must be provided to support your educational claims

                                                                     -OR-

C. Have completed at least one year of specialized experience equivalent to GS-5 level in the Federal Service, or equivalent pay band in other pay systems, which has equipped you with the necessary knowledge, skills and abilities to perform successfully the duties of the position. This experience may have also been gained in the private sector.  Creditable specialized experience includes: experience performing developmental and/or recurring assignments in support of a local installation or in a centralized procurement activity; procuring supplies or services; reviewing requisitions to determine that proper specifications and/or purchase descriptions; applying negotiation techniques resulting in win-win solutions, and analyzing facts and other related documents to drive conclusions and offer recommendations.

- OR -

D.  Combination of Experience and Education: Have less than the full amount of graduate education described in "B" and less than the amount of experience described in "C," but have a combination of the type of graduate education described in "B" and the type of experience described in "C."  If you do not qualify based on education or experience alone, you can combine your education and experience by converting each to a percentage and then adding the percentages. NOTE: Transcripts (unofficial copies) must be provided to support your educational claims

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.


Transcripts are required for this position:  You are required to submit transcripts (unofficial) at the time of application to verify that you meet the basic educational requirement, or if you are using education for substitution of experience. Failure to provide transcripts will result in an ineligible rating.

 

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. 

 

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html 

Requirements:

·         Probationary Period – A one year probationary period is required for new appointments.

·         Background Investigation – Applicants shall successfully complete a background investigation before appointment to the position.

·         Completion of Competency-Base Program Curriculum: The VA Acquisition Intern Program curriculum is based on the 23 Federal Acquisition Institute (FAI) defined contracting workforce General Business and Technical competencies:   8 General Business competencies; 15 Technical Contracting competencies.  Proficiency Levels: At the end of each year, interns are eligible for the appropriate proficiency level of Federal Acquisition Certification in Contracting (FAC-C).

·         Continuation of Service Agreement.   Employees will be required to sign a Continuation of Service Agreement as a condition of employment as well as for entry into the program.   The employee must agree to (1) continue in the service of the Veterans Affairs for three (3) years commencing upon completion of the training, and (2) pay back expenses if he/she voluntarily separates from their agency prior to completion of the service obligation period.

·         Relocation Expenses: Relocation expenses are not authorized for this position.

·         Promotion Potential: The selectee may be promoted to the full performance level, GS-11, without further competition when all regulatory, qualification, and performance requirements are met.  Selection at a lower grade level does not guarantee promotion to the full performance level.

·        Time in Grade (TIG): Current employees, Transfer and/or Reinstatement Eligibles must have a minimum of 52 weeks at the next lower grade GS-grade level to be eligible under Merit Promotion.   An SF-50 must be provided which shows your current pay plan/series/grade, and one that will also verify that time-in-grade requirements are met, (i.e. within grade increase, promotion).  Failure to provide an appropriate SF-50 will result in an ineligible rating.   

HOW YOU WILL BE EVALUATED:

 

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.

Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

 

Your application will be evaluated based on your ability to demonstrate the following knowledge, skills and abilities/competencies:  

·         General knowledge of or experience with customer service and conflict resolution in a business setting.

·         General knowledge or experience with techniques to determine a negotiation position resulting in a win-win solution.

·         General knowledge of or experience functioning as a high-performance team.  

·         Ability to drive conclusions and offer recommendations to resolving issues by analyzing facts and other related documents.

·         Skill in oral and written communications to convey technical information.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE

Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.


BENEFITS:

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VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/.

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at https://my.usajobs.gov/Resource Center/Index/Interactive/Benfits#icc

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.  This position may be authorized for telework.  Telework eligibility will be discussed during the interview process.

Creditable Service for Annual Leave Accrual for Non-Federal Work Experience and Experience in the Uniformed Service:  At the sole discretion of the Agency, newly appointed Federal employees may be given credit for their job-related non-federal experience or active duty uniformed military service toward the accrual of annual leave. This credited service can be used in determining the rate at which they earn annual leave.  Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy:   The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position."



OTHER INFORMATION:

VA Acquisition Intern Program

 

The purpose of the Acquisition Internship School is to train and develop entry level professional talent into Contract Specialists. As a Contracting Specialist attending the VA Acquisition Academy, the applicant will receive unique training providing a competency based and holistic curriculum focusing on the technical, communications, writing, leadership, business savvy, creative thinking and interpersonal skills needed to develop successful contract professionals.  This acquisition career will be at one of the VA contracting organizations throughout the U.S and begins with a 2-year developmental training program. The experiential based model teaches innovative acquisition business practices using essential skills and the Federal Acquisition Regulation (FAR) guiding principles to acquire the goods and services for our Nation's Veterans (e.g., medical supplies, services, and contracting). The program is comprised of classroom training and on-the-job training (OJT). Over the course of the first year the program includes 2 periods of training for an approximate total of 19 weeks of training in Frederick, MD and 33 weeks of OJT with the hiring organization (your duty station). Time spent in Frederick, MD is reduced in the second year to 2 periods of training for an approximate total of 13 weeks.    

 

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp.

 

Selective Service: Males born after 12/31/1959 must be registered or exempt from Selective Service (see http://www.sss.gov/).

 



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on  Wednesday, April 17, 2013  to receive consideration.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

All Applicants are required to submit the following documents:

·           Resume

·           Completed Occupational Questionnaire

·    Unofficial College Transcripts are required for this position to verify you meet the basic education requirement and when using education to meet the additional requirement above.   If selected you may be required to produce official transcripts before being appointed. Failure to provide transcripts will result in an ineligible rating.

·           SF-50, Notification of Personnel Action:  required from current employees to determine eligiblity, and to verify that the time in grade requirement has been met.  Your most recent SF-50 must be provided which show your tenure (block 24) and appointment type (block 34).  The SF-50 must also show that you have held your current position for 52 weeks to meet the time in grade requirements, (ex.within grade increase, promotion, reassignment).  Failure to provide required documents will result in an ineligible rating and non-referral.

·           Veterans Preference Documentation:  DD-214 or Statement of Service which shows dates of service and character of service, and VA or Armed Forces Disability Letter if  claiming 10-point preference.

·          Other documents – use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.  

Faxing Applications or Supporting Documents: You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

 

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

 

*If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf  and provide the required information.  The Vacancy ID is: 857267

2. Fax your documents to 1-478-757-3144.

 

*If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Wednesday, April 17, 2013 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

 

*To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

 

Veteran's Preference:  For more information and/or to determine if you are eligible for Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

AGENCY CONTACT INFO:

Joseph Sciarillo
Phone: (210)805-2419
Email: JOSEPH.SCIARILLO@OPM.GOV
Agency Information:
VA Central Office HRS
8610 Broadway
San Antonio, TX
78217

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After a review of your application and supporting documentation, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. To view the status of your application,  log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

 

Additional Duty Location Info

Many vacancies in the following locations:
Mesa, AZ View Map
Long Beach, CA View Map
Sacramento, CA View Map
Glendale, CO View Map
Gainesville, FL View Map
Augusta, GA View Map
Frederick, MD View Map
Fargo, ND View Map
Omaha, NE View Map
Albany, NY View Map
Bronx, NY View Map
Buffalo, NY View Map
Murfreesboro, TN View Map
Arlington, TX View Map
Dallas, TX View Map
Hampton, VA View Map
Dupont, WA View Map
Spokane, WA View Map
Vancouver, WA View Map
Milwaukee, WI View Map

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Job Announcement Number:

VAAA-MP-857267-11

Control Number:

339761500