This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Office Automation Assistant

Department:Department of Defense

Agency:Defense Contract Audit Agency

Job Announcement Number:D-DCAA-MA-857878-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $54,875.00 / Per Year


Wednesday, March 13, 2013 to Wednesday, March 27, 2013




Full Time - Permanent




1 vacancy in the following location:
Alexandria, VA United StatesView Map


United States Citizens



Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits?  At DCAA you'll find all this in a progressive organization dedicated to continuous improvement.  DCAA is looking for talented people seeking to apply their creative ideas and enthusiasm while providing a unique service to their country.  Join the elite cadre of administrative professionals who have made DCAA their employer of choice.


  • Must be a U.S. Citizen.


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  • Plans, directs and reviews the work of the subordinate clerical employees.
  • Provides secretarial services to the FAO Manager to include monitoring suspense items, maintaining calendar, and producing a variety of correspondence and reports as needed.
  • Acts as the principal contact point for the FAO staff regarding personnel, payroll and other administrative matters.
  • Provides various administrative support functions such as making travel arrangements, managing files and records, establishing and maintaining standard operating procedures, monitoring the travel budget, and maintaining training records.


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You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions,

Proficiency Requirement:

You must be able to type at least 40 words per minute.

Specialized Experience:

In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-06 or equivalent level.  Specialized experience includes experience performing a wide variety of office administration support functions; selecting the most appropriate office automation software (word processing, spreadsheet, and databases) to prepare reports, correspondence and spreadsheets; retrieving, manipulating and sorting electronic data; training or reviewing the work of other employees in the performance of clerical duties; providing support functions such as reviewing timekeeping and payroll for accuracy and to resolve discrepancies, organizing and managing office files, and maintaining office equipment and supplies; providing secretarial support such as maintaining a calendar and suspense of office work.

Substitution of Education for Specialized Experience:

You may substitute one (1) year of graduate level education which is directly related to the work of the position.  Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements.


Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills and abilities for the position listed below.  If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background.  Your application will be placed in one of three categories:

Best Qualified:  Meets the minimum qualification requirements and demonstrates experience as an expert in the field or is recognized as a senior specialist, team lead, etc.

Highly Qualified:  Meets the minimum qualification requirements and demonstrates full-performance level experience.

Qualified:  Meets the minimum qualifications and demonstrates minimum experience and/or training only.

Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.

Knowledge, Skills, and Abilities:

  • Ability to manage a work unit, to include planning and organizing workload, establishing priorities, and supervising others.
  • Ability to analyze information, make decisions, and resolve problems.
  • Knowledge of office administrative procedures and processes (e.g., timekeeping, making travel arrangements, managing files, requisitioning office supplies and equipment, etc.
  • Ability to communicate orally and in writing.


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DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays.  DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.  To find out more, go to:


Additional Vacancies:  This announcement may be used to fill additional positions.

Permanent Change of Station (PCS):  PCS costs are not authorized.

Background Investigation:  All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information.  If you are selected for a Field Detachment (critical/special sensitive) position:  (a) you must meet security criteria for access to top secret special access programs and sensitive compartment information; (b) your immediate family (spouse, parents, siblings, foster parents, cohabitant, children, steps, half's, and adopted), and other relatives must be U.S. Citizens; and (c) you will be subject to a counterintelligence polygraph.

Drug Testing:  If you are given access to classified information, you will be subject to random drug testing.  If you are selected for a Field Detachment (critical/special sensitive) position, you must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment.

Employment Eligibility Verification (E-Verify) Program:  DCAA uses E-Verify to determine eligibility for employment as a U. S. Citizen.
Probationary Period:  You will be required to serve an initial probationary period of 1 year.  You will be required to serve a supervisory probationary period of 1 year.

Travel:  Some travel may be required.  Travel is typically local; however, some overnight travel may be required. 

Veterans Preference:  If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 member copy 4 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans' preference go to

Selective Service:  Males born after 12-31-59 must be registered or exempt from Selective Service (see ).

Interagency Career Transition Assistance Program (ICTAP):  You must be "well-qualified" for the position to receive special selection priority under ICTAP.  A qualified ICTAP eligible achieving a score of 85 or above (excluding veterans' preference) will be considered "well-qualified".  For more information, go to:

Military Spouse Preference (MSP):  You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.

Reemployed Annuitants:  Department of Defense has the authority to hire annuitants without reduction in pay.  For more information, go to:


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To begin the process, click the Apply Online to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the assessment questionnaire.  To complete your application, please ensure you click the Submit My Answers button.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 857878.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire.

2. Print this 1203FX form to provide your response to the assessment questionnaire

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


You must provide a complete Application Package which includes:

1. Résumé

2. Assessment Questionnaire

3. Other supporting documents:

a. Notification of Personnel Action (SF-50) - current or previous Federal employees

b. College Transcripts - if you are using education to qualify for the position

c. Veterans Preference Documentation - DD-214 (member copy 4), Standard Form 15, VA Letter

5-Point Veterans' Preference:  You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy).  If you are currently active duty, a "Statement of Service" will be accepted up to 120 days prior to separation date IF a terminal leave form or DD214 cannot be provided.  The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your
rank, dates of active duty service, the Type of Discharge and Character of Service (i.e. honorable).

d. ICTAP - Agency notice

e. Military Spouse Preference - Spousal Travel Orders

f. Other documents identified in this announcement
Your application submission must be complete, including all required documents, before you can be considered.  You are responsible to verify in your Application Manager account that information and documents entered, uploaded, or faxed are received, legible, and accurate.


HR Customer Care Center
Phone: (317)212-0454
TDD: 317-212-6579
Agency Information:
Defense Contract Audit Agency DEU
8725 John J Kingman Rd
Ft Belvoir, VA


Once your application is received, you will receive an acknowledgement email.  When your application has been reviewed, you will receive an email advising whether or not you were determined to be best qualified and referred to the hiring manager.  Referred candidates may be contacted for an interview.  You will be notified when the selection process is complete.

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