Job Title:Administrative Support Assistant (OA), GS-303-7/8 DE
Agency:National Science Foundation
Job Announcement Number:DMR-2013-0004
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year|
|Tuesday, March 12, 2013 to
Monday, March 18, 2013|
SERIES & GRADE:
|FEW vacancies -
Arlington, VA, USView Map|
WHO MAY APPLY:
|Any US Citizen. |
This opportunity is also open to status candidates and veterans eligible under VEOA under announcement DMR-2013-0003.
If you're looking for a change in your work environment and want to work in a dynamic, small-agency setting, the National Science Foundation may be the place for you. Due to the relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from honeybees to the latest developments in nanoscale technology.
At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you're seeking variety and challenge in a collegial atmosphere, look no further than NSF! More about NSF.
This position is located in the Directorate of Mathematical and Physical Sciences, Division of Materials Research. The mission of the Division of Materials Research is to make new discoveries about the behavior of matter and materials; to create new materials and new knowledge about materials phenomena; to address fundamental materials questions that often transcend traditional scientific and engineering disciplines and may lead to new technologies; to prepare the next generation of materials researchers; to develop and support the instruments and facilities that are crucial to advance the field; and to share the excitement and significance of materials science with the public at large.
For more information about DMR and its programs , please visit here.
- Background investigation
- Preview questions at bottom of Qualifications & Evaluations--see tab above
- US citizenship
DUTIES:Back to top
The Office of the Assistant Director for the Division of Materials Research is seeking an Administrative Support Assistant to manage a wide variety of administrative functions in support of the office. Specific duties include the following:
- Maintains an electronic tracking system for incoming requests.
- Greets visitors, receives incoming calls, determines nature of call/visit and handles the inquiry independently or refers it to the appropriate staff member.
- Maintains calendars and schedules appointments and conferences.
- Assures staff are briefed on matters to be considered before scheduled meetings.
- Prepares requisitions for publications, office furniture, and other items to support daily operations.
- Types narrative and tabular materials from handwritten or electronic drafts, oral instructions, and revised drafts.
- Uses an e-Travel system to make domestic and foreign travel arrangements for senior managers.
- Analyzes procedures and processes and makes recommendations for improvements.
- Monitors active grant files, maintains program records, arranges panels, provides general administrative support for assigned program, and may process proposals.
- Maintains purchase card, determines office supply needs and makes purchases as required.
QUALIFICATIONS REQUIRED:Back to top
To qualify at the GS-7 level, you must have 1 year of specialized experience at least equivalent to the GS-6 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets and databases; coordinating participants, space, and materials for meetings; organizing and maintaining filing systems; reviewing correspondence and documents to ensure proper format, spelling, and grammar; making travel arrangements; and maintaining supervisor`s calendar.
To qualify at the GS-8 level, you must have one year of specialized experience equivalent to the GS-7 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets, databases, and charts; taking a lead role in coordinating workshops and meetings; developing and maintaining filing systems; reviewing correspondence and documents to ensure proper format and grammar; and logging and tracking controlled correspondence.
Canidates at both grade levels must be able to type at least 40 words per minute with no more than 3 errors.
Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a bargaining unit position.
HOW YOU WILL BE EVALUATED:
Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category. Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." In NSF categories, this means at least "Very Good."
To preview questions please click here.