This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant (OA), GS-303-7/8 DE

Agency:National Science Foundation

Job Announcement Number:DMR-2013-0004

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $60,765.00 / Per Year

OPEN PERIOD:

Tuesday, March 12, 2013 to Monday, March 18, 2013

SERIES & GRADE:

GS-0303-07/08

POSITION INFORMATION:

Full-time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

FEW vacancies - Arlington, VA, USView Map

WHO MAY APPLY:

Any US Citizen.

This opportunity is also open to status candidates and veterans eligible under VEOA under announcement DMR-2013-0003.

JOB SUMMARY:

If you're looking for a change in your work environment and want to work in a dynamic, small-agency setting, the National Science Foundation may be the place for you. Due to the relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from honeybees to the latest developments in nanoscale technology.

At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you're seeking variety and challenge in a collegial atmosphere, look no further than NSF! More about NSF.

This position is located in the Directorate of Mathematical and Physical Sciences, Division of Materials Research. The mission of the Division of Materials Research is to make new discoveries about the behavior of matter and materials; to create new materials and new knowledge about materials phenomena; to address fundamental materials questions that often transcend traditional scientific and engineering disciplines and may lead to new technologies; to prepare the next generation of materials researchers; to develop and support the instruments and facilities that are crucial to advance the field; and to share the excitement and significance of materials science with the public at large.

For more information about DMR and its programs , please visit here.

KEY REQUIREMENTS

  • Background investigation
  • Preview questions at bottom of Qualifications & Evaluations--see tab above
  • US citizenship

DUTIES:

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The Office of the Assistant Director for the Division of Materials Research is seeking an Administrative Support Assistant to manage a wide variety of administrative functions in support of the office. Specific duties include the following:

  • Maintains an electronic tracking system for incoming requests.
  • Greets visitors, receives incoming calls, determines nature of call/visit and handles the inquiry independently or refers it to the appropriate staff member.
  • Maintains calendars and schedules appointments and conferences.
  • Assures staff are briefed on matters to be considered before scheduled meetings.
  • Prepares requisitions for publications, office furniture, and other items to support daily operations.
  • Types narrative and tabular materials from handwritten or electronic drafts, oral instructions, and revised drafts.
  • Uses an e-Travel system to make domestic and foreign travel arrangements for senior managers.
  • Analyzes procedures and processes and makes recommendations for improvements.
  • Monitors active grant files, maintains program records, arranges panels, provides general administrative support for assigned program, and may process proposals.
  • Maintains purchase card, determines office supply needs and makes purchases as required.


QUALIFICATIONS REQUIRED:

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To qualify at the GS-7 level, you must have 1 year of specialized experience at least equivalent to the GS-6 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets and databases; coordinating participants, space, and materials for meetings; organizing and maintaining filing systems; reviewing correspondence and documents to ensure proper format, spelling, and grammar; making travel arrangements; and maintaining supervisor`s calendar.

To qualify at the GS-8 level, you must have one year of specialized experience equivalent to the GS-7 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets, databases, and charts; taking a lead role in coordinating workshops and meetings; developing and maintaining filing systems; reviewing correspondence and documents to ensure proper format and grammar; and logging and tracking controlled correspondence.

Canidates at both grade levels must be able to type at least 40 words per minute with no more than 3 errors.


Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a bargaining unit position.

HOW YOU WILL BE EVALUATED:

Category rating procedures will be used to rank and select eligibles.  Based on your responses to the occupational questionnaire, you will be assigned a score.  Your score will determine in which of three categories you will be placed:  Excellent, Very Good, or Good.  Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.  Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." In NSF categories, this means at least "Very Good."
To preview questions please click here.


BENEFITS:

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A GREAT LOCATION!  The National Science Foundation is conveniently located one block from the Ballston Metro Station, a few blocks from Routes 66 and 50, and about three miles from downtown Washington.  Employees may rent parking spaces in the building garage.  There are many shops and restaurants within easy walking distance.  Employees receive the Federal benefits package and NSF offers:

    Pre-tax parking
    Public transportation subsidy
    Child Development Center on site
    Child care subsidy
    Flexible working hours
    Telecommuting
    Physical Fitness Facility on site
    NSF Federal Credit Union on site
    Health Services Unit on site
    Employee Assistance Program


OTHER INFORMATION:

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

Relocation expenses will not be paid.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.



HOW TO APPLY:

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Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

REQUIRED DOCUMENTS:

NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED.  THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.

If you are eligible under a special appointing authority (e.g., veterans appointment
authorities
or persons with mental retardation, severe physical disability or psychiatric disabilities), you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
1. DD-214 (Member-4 copy); and only if applicable, SF-15, Application for 10-Point Veteran's Preference, plus the Department of Veterans Affairs Notice of Compensable Disability Rating to verify 10-Point Veteran's preference and/or to document eligibility under the disabled veterans appointing authority.
2. Schedule A Certification - from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.

If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) you must submit documentation provided by your current or former employing agency verifying your eligibility for that program.

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).

AGENCY CONTACT INFO:

Jim Tingwald
Phone: 703-292-5325
Fax: 703-292-7478
TDD: 703-292-8044
Email: jtingwal@nsf.gov
Agency Information:
NATIONAL SCIENCE FOUNDATION
4201 Wilson Blvd
Room 315
Arlington, VA
22230
US
Fax: 703-292-7478

WHAT TO EXPECT NEXT:

You may check the status of your application at any time on the USAJOBS website.

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Job Announcement Number:

DMR-2013-0004

Control Number:

339516100