This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Librarian (Biological and Medical Sciences)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:KL-13-EER-854465

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$60,681.00 to $78,883.00 / Per Year


Tuesday, March 19, 2013 to Monday, March 25, 2013




Full Time - Permanent


1 vacancy in the following location:
Dallas, TX United StatesView Map


United States Citizens


Vacancy ID: 854465 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans. The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to


  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.


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This position is located at the VA North Texas Health Care System in Dallas, Texas.

Major Duties and Responsibilities:

Order and claim processes of both print and electronic material. Lead and direct daily circulation activities. Develop, recommend, and monitor the Library Service budget. Manage programs and services to be offered by the Library Service. Evaluate and select new monographic and audiovisual materials. Determine parameters and details of the research question in order to obtain information requested. Answer a wide range of complex and comprehensive reference questions. Review and make recommendations for revision and implementation of program guidelines, policies, and operating procedures. Research various National Library of Medicine databases as well as medical libraries from throughout the world.  Network with both United States and foreign libraries to locate rare and hard-to-fine materials, including those only available from highly specialized foreign institutions. Search and locate information in books, journals, publications, abstract, thesis, dissertations and research projects. Add new material and delete old material in the computerized database/library catalog. Maintain a Selected Dissemination of Information Program to assist medical center staff of changed and developments. Search information for professional medical and administrative staff using national automated data systems. Use the Serials Control and Cataloging Module to control journal, book and e-resources acquisitions. Compile and analyze statistics and prepare necessary reports. Supervise the filing of catalog cards to maintain and up-to date shelf list, as well as a computerized database of all holdings.


Work Schedule:  Monday - Friday, 7:30 a.m. - 4:00 p.m.



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To qualify for this position, you must meet the following:  

Basic Education/Experience Requirements

One full academic year of graduate study in library science in an accredited college or university in addition to completion of all work required for a bachelor’s degree. (TRANSCRIPTS REQUIRED) OR At least five years of a combination of college-level education, training and experience. To qualify on this basis, you must establish conclusively that the education, training and experience provided a knowledge and understanding of the theories, principles, and techniques of professional librarianship, knowledge of literature resources, and the knowledge and abilities essential for providing effective library and information services. Applicants with a Master’s degree in Library Science exceed this requirement. (TRANSCRIPTS REQUIRED)

AND In addition to meeting the basic requirements as listed above, you must also meet the specialized and/or education requirement.

Additional Specialized Experience/Education Requirement

At least one year of specialized experience at least the GS-9 level in the Federal Service.  Specialized experience is experience providing reference and bibliographic services, using a broad range of information sources, managing programs and services to be offered by the library service, and maintaining knowledge base of theories and techniques of the library profession. OR Three full years of progressively higher level graduate education from an accredited college or university in library science or a doctoral degree (Ph.D. or equivalent) related to the position being filled. (TRANSCRIPTS REQUIRED) OR Equivalent combinations of progressively higher level graduate education and specialized experience as described above to meet the total requirements for this position. This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED)

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position. (Narrative responses not required.)

·        Knowledge of various purchasing and controlling software to get materials into the library.

·        Knowledge of library theories and current techniques of reference interviewing.

·        Ability to use a wide variety of reference sources and tools.

·        Knowledge of publishers in order to be aware of new materials being produced in the health field.

·        Knowledge of various databases, word processing and computer programs.

Physical Requirements and Work Conditions:  This position requires regular and recurring physical exertion such as long periods of standing, bending, stooping, kneeling, and reaching both high and low places; lifting heavy books and boxes up to 30 pounds; sitting at a computer for extended periods of time; shifting entire shelves of materials; and working in narrow stack areas. The work environment is a typical office/library environment, with constant contact with the public, and no private office area in which to work.

For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference ," (go to and required documentation with your application materials. For more information on Veterans' Preference, please visit



Applicants will be ranked based on four quality groups, as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.


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VA offers a comprehensive benefits package.  This link provides an overview of the benefits currently offered:

The Federal Government has special appointing authorities for persons with qualifying disabilities, such as Schedule A.  Specific information can be found at  IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the HR Office at the facility where this position is located: 4500 South Lancaster Road
VA North Texas Health Care System
Dallas VAMC
Dallas, TX 75216


Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at   

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period.


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To apply for this position, you must provide a complete application (See "Required Documents" section below).  The complete Application package must be submitted by 11:59 PM (EST) on Monday, March 25, 2013.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page using the following Vacancy ID: 854465.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


The following documents are required:

  1. Resume
  2. Responses to the Occupational Questionnaire
  3. Other documents - Use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), ICTAP/CTAP documentation (for well-qualified, displaced Federal employees), or documentation to support Veterans Preference claims.  You will not be contacted for additional information.


VHA Nationwide DEU
Phone: (501)257-4134
Agency Information:
VHA DEU Little Rock
Thank You, AR


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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