This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Specialist, GS 7/9 (FBI)

Department:Department Of Justice

Agency:Federal Bureau of Investigation

Job Announcement Number:OC-2013-0018

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$38,790.00 to $61,678.00 / Per Year


Tuesday, March 05, 2013 to Friday, March 15, 2013




Excepted Service - Permanent Full-Time




1 vacancy in the following location:
Oklahoma City, OK, USView Map


Open to current FBI employees in all locations.  

Applications will not be accepted from outside the area of consideration.


Our Mission
To protect and defend the United States against terrorist and foreign intelligence threats, to uphold and enforce the criminal laws of the United States, and to provide leadership and criminal justice services to federal, state, municipal, and international agencies and partners.

Public Service is a public trust. For the FBI, this means that the public has committed to our care the safety of our Nation and the defense of our Constitution. To sustain that trust and to meet our resulting obligations, we must adhere strictly to our core values of: Rigorous obedience to the Constitution, Respect, Compassion, Fairness, Integrity, Accountability, and Leadership.

Division:    Oklahoma City Field Office
Location:   Oklahoma City, OK

Working Hours:  8:15 a.m. - 5:00 p.m.


GS 7:  $38,790.00 - $50,431.00

GS 9:  $47,448.00 - $61,678.00


Work may be performed in office areas, shipping/receiving areas, warehouse environments and storage areas.


Some physical effort may be required to lift items weighing approximately 50 pounds.


Occasional travel may be required.


  • Current FBI employees only.
  • Must be able to obtain a Top Secret-SCI clearance.


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GS 7:

  • Applies knowledge of regulations, policies and analytical procedures.
  • Applies a full-range of principles, concepts and work processes common to the administrative management field.
  • Researches and analyzes data, issues, and information that support project recommendations or the work assignments of senior specialists.
  • Enters data into case management systems.


GS 9:

  • Plans, organizes, conducts, analyzes, and reports results of field office studies.
  • Reviews and analyzes collected data to compare and project quantifiable data.
  • Understands the field office's various business units and processes (e.g. financial, HR, facilities, inventory, records, operations, etc.) and how it operates.
  • Interprets data, draws conclusion and makes recommendations as to the most appropriate course of action based on results of analysis and application of accepted principles.
  • Prepares and presents findings, orally and in writing, to higher-level management personnel in the field office and FBIHQ.


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Qualifications for the GS 7: Applicant must have one (1) year of SE equivalent to the GS 5 grade level.  SE is:

  • Responded to basic inquiries regarding administrative matters by referring to written policies and/or standards.
  • Processed functions in accordance with set office/agency policies and procedures.

Qualifications for the GS 9: Applicant must have one (1) year of SE equivalent to the GS 7 grade level.  SE is:

  • Responded to inquiries regarding administrative matters by referring to written policies and/or standards.
  • Processed functions in accordance with set office/agency policies and procedures.
  • Applied logical thought processes to complete an analytical process or product.
  • Prepared and presented findings, orally and/or in writing, to higher-level management.

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Education may be substituted for specialized experience (SE) as outlined below:




GS 7: Applicant must have one (1) full year of graduate level education or superior academic achievement. Superior academic achievement is the completion of all the requirements for a bachelor's degree from an accredited college or university, which is based on (1) class standing, (2) grade-point average (3.0 or higher as recorded on an official transcript, or as based on courses completed during the final 2 years of the curriculum), or (3) honor society.


GS 9: Two (2) full years of progressively higher level graduate education leading to a Master's degree or equivalent graduate degree.


Qualifying education may have been gained in any field. All degrees must be from an accredited college or university. Education completed in foreign college or universities may be used to meet the above requirements provided you can show the foreign education is comparable to that received in an accredited educational institution in the United States.


Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.  If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire.  If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.  If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants will be rated on the following Competencies:

GS 7

  • Administrative/Organizational Policies and Procedures.
  • Research/Analysis
  • Technology Application
  • Communication (Oral and Written)

GS 9

  • Research/Analysis
  • Business Acumen
  • Project Management
  • Communication (Oral and Written)
High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from best-qualified status or result in a lowered score.

Additional details on the application process can be found at the "How To Apply" section of this announcement.

To preview questions please click here.


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The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.  This link provides an overview of the benefits currently offered to Federal employees:Benefits



Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months.  This policy does not apply to probationary employees. Probationary employees are generally precluded from being considered for all job opportunities until their 12-month probationary period has concluded.

Candidates are ineligible to apply if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Unacceptable".

A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office. 

Generally, following a COST TRANSFER you will be eligible for transfer after completing three years in the assignment. Additionally, NO COST TRANSFER require a one-year assignment commitment to be eligible for further FBI transfers.

Relocation expenses will be borne by the selectee, except FBI employees returning from Legat assignment.

Employees returning from Legat assignment must advise the Staffing and Administrative Unit, International Operations Division, of their application for this position.

Applicants should keep their contact information updated on the USAJOBS registration page.

Any work performed outside normally assigned duties (that would not normally be documented on a SF-50, i. e. , back-up duties), has to be properly documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position.  The following notations must be specified in the documentation (Memorandum of Understanding): (1) % of time worked in the particular position (cannot conflict with main duties); (2) the month/year work began; (3) frequency worked (i.e., daily, monthly, etc. ; and (4) specific duties performed.  Memorandum of Understanding must be submitted by the closing date of this announcement.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties. 

Management has the prerogative to select at any grade for which this position has been announced.

You must submit a resume with your application.  Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you for consideration.  Additional information will not be requested if your application is incomplete.  Your application will be evaluated solely on the basis of information you have submitted.

The FBI welcomes and encourages applications from persons with physical and mental disabilities and will reasonably accommodate the needs of those persons. If you need a reasonable accommodation for any part of the application and hiring process, please contact the person on the extension provided above. The decision to grant a reasonable accommodation will be made on a case-by-case basis. The FBI is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit.

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or other non-merit factors.


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The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying online poses a hardship please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

Step 1 - Establish an Account
On the USAJOBS Web site, select "MY USAJOBS" and click "Create Your Account Now." You will be prompted to provide contact information, establish user access information, and indicate your citizenship and veteran preference information. After entering this data, your personal page will be created. Here, you can choose to create a new resume or set up email notification agents to alert you to new positions posted to USAJOBS.

Step 2 - Create and Store a Resume
To add a resume on USAJOBS, use the resume builder provided. There are four steps: Getting Started; Experience; Related Information; and Finishing Up. Resumes created on USAJOBS are saved and can be used to apply for any vacancy within the federal government. You can store up to five resumes on USAJOBS.  You may need to customize your resume to ensure that it supports your responses to the online questionnaire.
Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the FBIJOBs. gov website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Application
If this is your first time on website, you will be prompted to register by answering questions related to your eligibility for federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Submit Required Documents
Click on one of the available options: Upload, USAJOBS, Fax, or Reuse existing documents, to submit required documentation.  Follow the instructions provided.

Step 6 - Review and Confirm Your Submission
Once you click "Done," you will see a summary of your application for your review. You may also generate a PDF version to print or save for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

If you run into any technical difficulty during the on-line application process, please contact the USAJOBS helpdesk by clicking on "Contact Us" on any USAJOBS page.


To apply for this position, you must provide a complete application package by the closing date which includes:
1. Your resume (required)and cover letter (optional)
2. A complete assessment questionnaire (required)
3. Other supporting documents:
  • College transcript(s), if qualifying based on education
  • SF-50, Notification of Personnel Action (for current or former federal employees)
  • Most recent Performance Appraisal- Please Note: This does not apply to current FBI employees.
  • For Veterans: DD 214
  • For Disabled Veterans: DD214, SF-15 and VA letter dated 1991 or later


Charles E. Hamilton, Jr.
Phone: 304-625-5091
Fax: 000-000-0000
TDD: 304-265-2165
Agency Information:
935 Pennsylvania Ave., NW
Mail Stop PA-520-2
Attn: Staffing Unit
Washington, DC
Fax: 000-000-0000


Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.

Status of Your Application:
You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application."

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