This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA), ZS-0318-4 (DE/CR)

Department:Department Of Commerce

Agency:National Oceanic and Atmospheric Administration

Job Announcement Number:NESDIS-AA-2013-0019

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $60,765.00 / Per Year


Tuesday, March 05, 2013 to Monday, March 11, 2013




Competitive: Career/Career-Conditional - Permanent-Full Time




1 vacancy in the following location(s):
Silver Spring, MDView Map
20910View Map


*All Qualified United States citizens.


NESDIS is looking for great people to manage our world-class operations. Our satellites monitor US and global weather conditions and we also have three world-class data centers. The data from NESDIS satellites help save lives and resources. Come be a part of NESDIS!

This position is located in the National Environmental Satellite, Data & Information Service (NESDIS), Office of the Assistant Administrator (AA) located in Silver Spring, MD. This position serves as the administrative/executive assistant to the NESDIS HQ's Office performing a full range of secretarial duties. 

This position is covered by the Department of Commerce (DOC) Alternative Personnel System. This System replaces the Federal GS pay system and structure. Under the System, positions are classified by career path, series, and pay band. The ZS-4 is equivalent to a GS-7/8.

This position is also being advertised as a Secretary, ZS-0318-4 under announcement number NESDIS-AA-2013-0018 (open to status candidates). You must apply separately under each announcement to be considered for each announcement. 

This position may require a one year probationary period.

Relocation expenses are NOT authorized.

This is a non-bargaining position.


  • U.S. Citizen
  • Suitable for Federal employment
  • Registered for Selective Service if applicable (
  • Must type 40 words per minute.
  • Qualification requirements must be met by closing date of announcement.


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The individual selected for this position will:

  • Maintain executive calendars, scheduling and rearranging appointments. Arrange meetings and conferences, including securing conference rooms with the appropriate equipment, preparing agendas and distributing background information to attendees.
  • Prepare presentation materials in a variety of formats (PowerPoint, Excel, Word,etc.) Prepare minutes for staff and other meetings.
  • Receive telephone calls and greet visitors, directing to the appropriate staff member(s) and screening those which can be handled without assistance.
  • Manage written and oral communications, maintaining a log of each.
  • Manage controlled correspondence and action response by receiving and reviewing incoming documents and actions, assigning to appropriate personnel, compiling and editing the consolidated response and submitting that response by deadlines.
  • Serve as the point of contact for time and attendance and travel including making travel arrangements, flights, hotel and car reservations.
  • Tailor and maintain the central filing system.
  • Provide back up support to the AA and DAA Secretary in the Headquarters Office.


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Qualification requirements in vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualifications standards.  This handbook is available on OPM's website at:  Qualification Standards.


There is no education requirement required for this position.

Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level ZS-3 (GS-6) in the Federal service.  Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position.  This experience need not have been in the federal government.

Specialized experience is defined as: 

Experience with Microsoft Word, Excel, and PowerPoint that shows intermediate to advanced abilities using each application. Experience in a fast-paced and highly visible environment working with high-level officials, including experience communicating verbally and in writing with high-level officials internal and external to the organization. Experience performing a full range of secretarial duties to include arranging and providing all logistical support for conferences and meetings; preparing and reviewing correspondence; scheduling and deconflicting multiple calendars; making travel arrangements; and maintaining office filing systems.

*Education can not be substituted for specialized experience at this grade level.

**Applicants must be a certified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with 3 or fewer errors). Applicant may self certify their typing speed.**

NOTE: Your resume must document specialized experience and support your responses to the vacancy questions. Applicants must meet all qualification requirements by the closing date of this announcement. For more information about the qualifications requirements for this position click here.


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." However,your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the"gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Knowledge of office routine procedures and operations in an office setting.
  • Skill in attention to detail.
  • Knowledge of travel regulations and processes.
  • Ability to manage and organize information.
  • Skill in the use of automated software products.
  • For more information about Category Rating, please go to: Category Rating
    To preview questions please click here.


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    NOAA offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at Benefits.


    Additional vacancies may be filled from this announcement.

    ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:CTAP/ICTAP.

    ICTAP applicants MUST submit the following documents:
    1. A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
    2. A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
    3. A copy of your latest performance appraisal including your rating; and
    4. Any documentation from your agency that shows your current promotion potential.

    The following links provide information on how you may be eligible for various hiring authorities: • VRA30% or more disabled veteranPersons with DisabilitiesICTAP


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    Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at USAJOBS. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at USAJOBS and click on "Application Status". Click on the position title, and then select "Update Application" to continue. If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at ( or phone at 866.656.6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET. For instructions on submitting your application in another format please contact the Human Resource Specialist listed in this announcement.


    A complete application consists of the following:
    • Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment, the number of hours worked per week, your salary, and grade of any federal position/s held. Your resume may be used to validate your responses to the assessment tool(s).
    • Veterans' Preference documentation. Please indicate on your resume the type of veterans; preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to: Veterans Preference.
    • Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable (see other information).
    • Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. If the education requirement includes a specified number of credit hours in specific disciplines, your transcript must reflect the required coursework. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to Qualification Standards for more information.

    Note: You are not required to submit official documents at this time; copies are sufficient. You must provide all the required documents by the closing date of the announcement or you may lose consideration for this vacancy.

    *Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website- Foreign Credentials. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.


    Diana Cordell
    Phone: 816-426-3044
    Fax: 000-000-0000
    Agency Information:
    WFMO/Kansas City Staffing Division
    601 E. 12th Street
    Room 1737
    Kansas City, MO
    Fax: 000-000-0000


    You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at: USAJOBS and clicking on "Application Status". The four points of notification are:
    1. Application Received or Application Incomplete;
    2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
    3. Eligible (Application Referred to the Selecting Official) or Ineligible (Application Not Referred to the Selecting Official)' and
    4. Selected or Not Selected.

    By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

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