This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Human Resources Assistant (OA)

Department:Department Of Justice

Agency:Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Job Announcement Number:13-CAN-850938-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,073.00 to $59,704.00 / Per Year

OPEN PERIOD:

Friday, March 01, 2013 to Thursday, March 07, 2013

SERIES & GRADE:

GS-0203-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

7

DUTY LOCATIONS:

1 vacancy in the following location:
San Francisco, CA United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty and the property of citizens.

The United States Attorneys Office is a great place to work. The Department of Justice ranked #11 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #17 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2011 Rankings" published by the Partnership for Public Service. See www.bestplacestowork.org.

For more information on the Department of Justice and the United States Attorneys Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

To view the entire announcement, including instructions on how to apply, click on tabs above.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • Background investigation, credit check, and drug test required.
  • You must be registered for Selective Service, if applicable.

DUTIES:

Back to top

If selected for this position, you will join a well-respected team that is responsible for providing technical assistance and processing support to a team of Human Resources Specialist and Assistants on a variety of Human Resources activities.  Typical work assignments will include:

• Serves as an assistant to the Human Resources staff providing clerical and technical support in the areas of recruitment and placement, classification, employee benefits, personnel actions processing and office automation assistance.

• Reviews the nature of the staffing and placement request to determine what personnel action is needed

• Provides technical assistance to team members on the spectrum of employee benefits cases of a moderately complex nature.

• Reviews personnel action requests for accuracy, discrepancies, and missing information. 

• Resolves minor data entry problems and recommends effective operational procedures. 

• Produces a variety of written documents utilizing varied and advanced functions in each of the several types of office automation software systems.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required: Occasional travel is required


QUALIFICATIONS REQUIRED:

Back to top

To qualify at the GS-5 Grade Level:
Applicants must possess one full year of specialized experience equivalent to the GS-4 level in Federal service.  Qualifying experience involved performing the following types of duties: applying standardized rules, procedures and operations to provide administrative support; utilizing office automated systems to enter, retrieve and manage data; maintaining, preparing, and assembling files and logs; producing a variety of written documents using a variety of functions in each of the several types of office automation software; reviewing documents for accuracy and completeness and reconciling errors; processing and reviewing personnel actions for accuracy, discrepancies, and missing information; distributing incoming mail and performing clerical duties such as making copies, filing, and answering telephone calls and visitors.
OR
Applicants must possess four (4) years of education above high school.
OR
Applicants must possess combination of specialized experience as described in A and education as described in B which when combined equal 100% of the requirements.  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To calculate your percentage of education, first determine the total number of hours that exceed 36 semester hours or your school's definition of two full years of study. Then divide the total number of your excess semester hours by 18 or your school's definition of one year of study. To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. Now, add the two percentages together. The sum of the percentages must equal at least 100%. For example, if you had 9 months of specialized experience equivalent to the GS-9, then you would have 75% of the required experience. If you also had 45 semester hours of creditable graduate education, 45-36=9 semester hours. 9 divided by 18 is 50% of the required education, and therefore, 75%+50%=125%. You would qualify for this position.)

 

To qualify at the GS-6 Grade Level:
Applicants must possess one full year of specialized experience equivalent to the GS-5 level in Federal service.  Qualifying experience involved performing the following types of duties: experience working within a Human Resources office; screening applications for a variety of occupations for minimum qualifications on the basis of experience and educational requirements; experience in researching, identifying, and providing technical assistance to team members on a variety of employee benefits issues such as advising eligible employees on health benefits, life insurance, retirement coverage and annual and sick leave; processing and reviewing personnel actions and resolving data entry problems; provides recommendations on  effective operational procedures to supervisor and team members; and producing a variety of written documents using a variety of basic and advanced functions in each of the several types of office automation software, i.e., word processing, database management and spreadsheets.

 

To qualify at the GS-7 Grade Level:
Applicants must possess one full year of specialized experience equivalent to the GS-6 level in Federal service.  Qualifying experience involved performing the following types of duties: experience working as a Human Resources Assistant in a private or government office.  Typical duties include: screening applications for a variety of occupations for minimum qualifications on the basis of experience and requirements; explaining staffing requirements, processes and procedures to supervisors and managers, employees, and job applicants; providing technical leadership to team members on a variety of employee benefits issues including those of a complex and controversial nature; providing advice and assistance to employees regarding employee benefit problems and issues; processing personnel actions and reviewing personnel action requests for accuracy, resolving discrepancies, and completing missing information; producing  a variety of written documents utilizing varied and advanced functions in each of the several types of office automation software, i.e., word processing, database management, and spreadsheets.  Proof reading documents to ensure that they are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)


All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.

If selected, you may be required to complete a one year probationary period.

You must meet all qualification requirements upon the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

 

You will be rated on the following Competencies:

Technical Competence:
Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Internal Controls/Integrity:  
Assures that effective internal controls are developed and maintained to ensure the integrity of the organization.

Oral Communication:  
Expresses ideas and facts to individuals or groups effectively; makes clear and convincing oral presentations; listens to others; facilitates an open exchange of ideas.

Technology Application:  
Uses machines, tools, or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.

Flexibility:
Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with pressure and ambiguity.

The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link View Assessment Questions


BENEFITS:

Back to top

Payment of relocation expenses will not be authorized

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees:

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits 



OTHER INFORMATION:

Interagency Career Transition Assistance Plan (ICTAP) - The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp

Career Transition Assistance Plan (CTAP) - The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.

Veterans' Preference- If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming in your application and submit the appropriate documentation, as specified below.

•In order to verify your Veterans' Preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
•In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a signed and dated Standard Form (SF) 15, "Application for 10-Point Veteran Preference," and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.



HOW TO APPLY:

Back to top

You may apply online or fax in your documents. Applying online is the quickest and most convenient way to process your application and track your status.

The complete Application Package to include all Required Documents listed below must be submitted by 11:59 PM Eastern Standard Time on Thursday, March 07, 2013.

To begin the online process, follow these steps:

  1. Click the Apply Online button at the upper right hand corner of this screen.  You will either need to create an Application Manager account or log in with your current user id and password.  Once you log in, follow the prompts to complete the Occupational Questionnaire. You must click the Submit My Answers button at the end of this process.
  2. To fax supporting documents that you are unable to upload, complete this cover page,http://staffing.opm.gov/pdf/usascover.pdf and use the following Vacancy ID, 850938 Fax your documents to 1-(478)-757-3144. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.

If you cannot apply online, follow these steps:

  1. Print a copy of this vacancy announcement.
  2. Print the Occupational Questionnaire using the link here so that you can read the questions offline.View Occupational Questionnaire.
  3. Print the OPM Form 1203-FX, in order to provide your responses to the Occupational Questionnaire. You may obtain the form by using this URL link, http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf. You may omit any optional information; however, you must provide responses to all required questions.
  4. Be sure to double check your application before submission. Fax the completed 1203-FX, resume, and supporting documents to 1-(478)-757-3144.Your 1203-FX will serve as a cover page for your fax transmission. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.


REQUIRED DOCUMENTS:

You must provide a complete Application Package, which includes:

  • Your responses to the Occupational Questionnaire. (Online or 1203-FX)
  • Required: Your resume showing relevant experience and dates of employment (cover letter optional).
  • Required if you meet qualifications based on education: An unofficial college transcript.(Note: If you are selected for this position, official transcript will be required prior to your first day.)
  • Required, if applicable: Veterans' Preference documentation. (See Benefits and Other Information section for details.)
  • Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)

AGENCY CONTACT INFO:

Michelle Aso
Phone: (415)436-6975
Email: MICHELLE.ASO@USDOJ.GOV
Agency Information:
Executive Office for US Attys
Do Not Mail Applications
You Must Apply Online
Washington, DC
20530

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and a drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.

Back to top
Dock
Print Preview

Job Announcement Number:

13-CAN-850938-DE

Control Number:

338841400