This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Legal Administrative Specialist (Passport/Visa)

Department:Department of Defense

Agency:Defense Threat Reduction Agency

Job Announcement Number:DTRA-13-848796

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$62,467.00 to $81,204.00 / Per Year


Friday, March 08, 2013 to Monday, March 18, 2013




Full Time - Permanent




1 vacancy in the following location:
Fort Belvoir, VA United StatesView Map


US Citizens and Status Candidates


Department of Defense

Defense Threat Reduction Agency

The Defense Threat Reduction Agency (DTRA) makes the world safer by reducing the threat posed by weapons of mass destruction. In the 21st century few tasks are as challenging or demanding. Join this professional team and make a difference.  This position is located in the On-Site Inspection Department/Arms Control Interagency Liaison Division.


  • Must be a U.S. citizen.
  • Males born after 12-31-59 must be registered for Selective Service
  • Application materials must be received by 11:59PM EST on the closing date.
  • Permanent Change of Station (PCS) costs ARE NOT authorized.


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As a Legal Administrative Specialist (Passport/Visa), you will be responsible for the following duties.
. Serves as Passport acceptance agent. Receives, examines and reviews passport applications forwarded by Passport Application Acceptance Agents and passport facilitators or presented in person by the applicant or the applicants representative.
. Clearly establishes the identity of each passport applicant. Provides assistance to personnel concerning passport application requirements and preparation, where and how to obtain birth or marriage records and other essential supporting documentation.
. Provides assistance to personnel both military and civilian permanently changing stations (PCS) where passports and visas are concerned. Acts as agency spokesperson for authoritative information regarding policy, processing guidance, and direction pertaining to passport matters.
. Prepares visa applications and develops advisory opinions and interpretations of laws and regulations on agency employee's eligibility to receive such visa's under foreign policy statues, arm control treaties and presidential proclamations.
. Responsible for the staff assistance visit (SAV) program for the geographical satellite passport offices throughout the world. Plan, organize, and lead team to conduct SAVs throughout the United States and Europe and provide technical advice, training and assistance as required. Compiles results of SAVs and provides analysis along with detailed and accurate information for upper management use.


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To qualify for this position at the GS-11 level you must have 1 year of specialized experience equivalent to the GS-09 grade level. Specialized Experience is defined as experience in the administration of passport and visa issuance programs that includes the application of various laws, court decisions, Office and Agency precedent determinations and interpretations, rules regulations, policies and procedures; understanding of country-specific documentary requirements for visa applications, specific entry requirements for each country, and length associate with each application.


You may substitute education for experience as follows: Ph.D. or equivalent doctoral degree 3 full years of progressively higher level graduate education leading to such a degree may be substituted for experience OR a combination of education and experience.


If substituting education for experience, transcripts must be provided. Failure to provide transcripts will result in you being rated ineligible for this position. This education must be from an accredited college or university accredited by an organization approved by the U.S. Department of Education.

OVERTIME: Occasionally
TRAVEL: Occasionally
(You must successfully pass a pre-employment drug test for this position. If you decline to take the drug test, it will be considered a declination for employment.)

SECURITY REQUIREMENTS: Non-Critical-Sensitive (Secret)


Other Notes: 

Applicants selected from this announcement may be required to serve a one-year probationary period..

Local travel required. Incumbent must have and able to maintain a valid driver's license. Position will require incumbent to drive in and around the Washington, D.C. area to the various embassies and consulates.


Specifically you will be evaluated on the following competencies:
1.  Knowledge of the rules, regulations, and procedures governing application documents and data required for the issuance of passports and visas.
2. Ability to conduct and utilize results from Staff Assistance Visits (SAVs) to ensure conformity for the satellite passport offices.
3. Ability to provide accurate and timely answers for official and diplomatic travel requirements for all levels of management.
4. Ability to interact with customers, embassy personnel and Department of State representatives.


For Competitive Applicants / All US Citizens -We will review your résumé and supporting documents, to ensure you meet the basic qualification requirements. Based on the results of this evaluation, you will be placed in one of the following quality categories:


Best-Qualified:  This highest category will be used for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate quality ranking factor(s), as determined by the job analysis.


Highly-Qualified:  This higher category will be used for those candidates who possess the type and quality of experience that exceed the minimum qualifications of the position, as determined by the job analysis.


Qualified:  This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position.  Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.


Names of the candidates in the Best-Qualified category will be sent first to the hiring manager for employment consideration. Applicants in other categories will be referred in accordance with category rating procedures.


For Merit Promotion Applicants:


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job,  and are found among the top candidates you will be referred to  the selecting official for further review.


Time-in-Grade Requirements: Federal employees must meet time-in-grade requirements for merit promotion consideration by the closing date of this announcement; Monday, March 18, 2013.  Time-in-grade is the 52-week requirement Federal employees in competitive service, General Schedule (GS) positions at GS-5 and above, must serve before they are eligible for promotion (advancement) to the next grade level.
Applicants must meet eligibility requirements including time-in-grade, time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cutoff/closing date of the announcement.


Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position. 


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The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:


In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.


Special Employment Consideration: Person with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointment.  For further information see: Special Hiring Authorities  If you are eligible and would like to be considered for one of these non-competitive appointments, please indicate the type of appointment you are seeking on your application and follow all other instructions for applying.

Veterans’ Preference:  If you are claiming 5-point or 10-point veterans’ preference, you must submit documentation described in “Required Documents.”

If you need additional assistance please contact:

Fax: (478) 757-3144
TDD: 800-750-0750


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To begin the process, click the Apply Online button follow the prompts to register, answer a few questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at  and click on "Application Status". Click on the position title, and then select Apply Online to continue.

We strongly encourage you to apply online.

If you cannot apply online, you may FAX your resume, occupational/assessment questionnaire, and supporting documents to (478) 757-3144. You must print a copy of OPM Form 1203-FX:, document your responses to the occupational/assessment questionnaire To view a copy of the questionnaire please select View Occupational Questionnaire/Assessment Questionnaire and use the official FAX coversheet found here: You must also cite Vacancy Identification Number 848796.





  1. Resume showing relevant experience; (cover letter optional)
  2. Recent SF-50 (showing current grade or highest grade held proving time in grade)
  3. Veterans’ Preference:  If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify:  the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge).  The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable.  If claiming 10 point preference, you will need to submit a Standard Form 15 "Application for 10-point Veterans' Preference", If selected, additional documentation may be required prior to appointment.


    PLEASE REVIEW the following LINK for additional documents you need to provide, particularly if you are claiming vet preference or veteran appointabilities.  This link also contains important information regarding current active duty military.  

  4. Military Spouse- Spouses orders, marriage certificate
  5. Individuals who have special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP) must be well-qualified for the position to receive consideration for special priority selection.
  6. ICTAP eligibles will be considered well qualified prior to Veteran's preference points being added. Federal employees seeking ICTAP eligibility must submit proof that they met the requirements of 5 CFR 330.704. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate; your application to reflect that you are applying as an ICTAP eligible.
  8. Transcripts, if applicable


Phone: (614)692-0259
Agency Information:
MSC 6201


Once you successfully complete the application process, you will receive a notification of receipt.  Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses.  A list of qualified applicants will be created and sent to the selecting official.  All applicants reviewed and/or referred will receive a notification letter.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.


View Occupational Questionnaire 



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