This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Mine Safety and Health Assistant (OA)

Department:Department Of Labor

Agency:Mine Safety and Health Administration

Job Announcement Number:DE-13-PHIL-MSHA-0032

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,921.00 to $46,255.00 / Per Year


Tuesday, February 26, 2013 to Monday, April 29, 2013




Full-Time - Permanent




1 vacancy in the following location:
Mount Pleasant, PA, USView Map


U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.


Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

Position is located in the the U.S. Department of Labor, Mine Safety and Health Administration (MSHA), District 2, Mount Pleasant, PA. Mine Safety and Health Administration's mission is to protect the safety and health of the Nation's miners by determining compliance with federal safety and health standards through inspections and investigations and working cooperatively with the mining industry, labor and the States to improve training programs aimed at preventing accidents and occupationally caused diseases.


  • Appointment to this position may require a background investigation.
  • U.S. Citizenship.
  • Must be at least 16 years of age.
  • Requires a probationary period if the requirement has not been met.
  • Qualified typist is required. Must be able to type 40 wpm.


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The incumbent provides program and administrative support in direct support of the supervisor and a cadre of Mine Safety and Health Inspectors. At the grade 5 level, performs the duties of the position under close supervision. At the Grade 6 level, the incumbent receives and reviews for completeness a variety of documents submitted by the inspectors, e.g. mine plans, inspection and investigation reports, and identifies and recommends solution for any discrepancies found prior to submission to the supervisor for final review and/or signature. Records and tracks mine plan approval processing. Prepares plan approval and rejection letters. Uploads and downloads daily inspection activities. Tracks special assessment reviews, and generates violation and inspection tracking documents and reports of discrimination. Prepares, transmits and retrieves a myriad of informational documents, reports, and conference data in a variety of formats. Maintains records systems for the work unit in support of the Divisional operations. Receives calls and visitors, ascertains the nature of call or visit and determines those which he/she can personally handle, and refers others to the appropriate field or district office staff. When fatal or non-fatal accident information or hazard complaints are received, determines the immediacy of the situation, obtains the necessary information and provides it to the supervisor. Arranges conferences and appointments, and makes travel arrangements for the office. Receives, reviews and distributes incoming correspondence. Reviews outgoing correspondence for compliance with policy, procedure, format, grammar, punctuation, etc. Performs a variety of administrative functions, e.g. posting and maintaining time and attendance records, preparing personnel documents, supplies, etc. Expedites record-keeping, tracking, and production of documents, using MSHA -specific automated systems. Uses standard formats or software functions to set up standard documents or format styles that can be retrieved as needed. Applicant must be able to type at least 40 WPM.


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Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level in the Federal Service. Specialized experience is experience that equipped the candidate with the particular knowledge, skills and abilities to successfully perform the duties of the position being filled. To qualify for the GS-5 level, applicant must possess at least one year of specialized experience at the GS-4 level or substitute education that is qualifying. Qualifying specialized experience includes the following:  knowledge of automated record keeping systems and their varied capabilities to capture, retrieve, and report data.  Knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of general office automation software, databases, Excel spreadsheet, and word processing to facilitate technical and administrative needs of the office, e.g., developing, maintaining, retrieving, importing, and modifying data, documents, and reports. Experience with time keeping. Making travel arrangements and preparing travel vouchers.  Requisitioning suppllies.  Receiving and directing phone calls and visitors to appropriate staff.  Ability to operate a variety of office equipment such as printers, plotters, modems, scanners, fax machines, and copiers.  Performing administrative support. 

GS-6: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-5. Examples of specialized experience are duties as described at the GS-5 level and practical knowledge of the Mine Act, rules, and regulations. Knowledge of specialized and technical terminology used in the mining industry.

OR For the GS-05 level only: Education of 4 years above high school.  There is no substituion for education at the GS-6 level.

 College Transcript and Evaluation of Foreign Education - Transcripts (in English) must be submitted if (a) a degree is required for the position, and/or (b) education is used as the basis for qualifying for this position.  The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education.  Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If courses were taken at both the undergraduate and graduate levels, or from several different colleges or universities, you must submit all the necessary transcripts. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.  Click Evaluation of Foreign Education for more information.

Applicant must be able to type 40 words per minute. Candidates must self-certify their typing proficiency in resume. Applicants must meet all legal and regulatory requirements. Please reference the "Required Documents" section for additional requirements.


If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

Reading: Ability to learn from written material by determining the main idea, recognizes correct English grammar.Writing:  Ability to use correct English grammar.Interpersonal Skills: Ability to show understanding, relates well to different people from varied backgrounds.Listening:  Receives, interprets and responds to verbal messages.Customer Service: Ability to work and communicate with customers.Decision Making: Ability to specify goals,  chooses alternatives, draws conclusions or solves problems.Manages and Organizes Information:  Identifies, gathers, organizes and maintains information.Organizational Awareness: Knows social, political, organizational and technological systems work.Applies Technology to Tasks:  Knowledge of various software functions to produce documents and complex formats.Technical Competence: Knowledge of how to perform one’s job.  Refers to specialized knowledge.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".
Click Application of Veterans Preference for Category Rating Jobs for more information.

To preview questions please click here.


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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.


This is a bargaining unit position. Additional vacancies may be filled by this announcement. Permanent Change of Station (PCS) expenses are not authorized. This position will be filled at either the GS-05 or GS-06 grade level, depending on qualifications. This position has known promotion potential to the GS-06 level. If selected at the GS-05 level, the successful candidate may be non competitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105.  Certain MSHA employees are required to file a financial disclosure report.  For questions, please contact the vacancy contact on this announcement.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor.  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES


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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document or How To Apply Video.  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 60 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document or Submit Supplemental Documentation Video.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to:
- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP Eligibility.
- Applicants with disabilities who wish to claim eligibility under SCHEDULE A of the excepted service (persons with severe disabilities) must submit the following documentation from a licensed medical professional or other authorized entity:
(1) proof of disability; and
(2) certification of job readiness.
For more details, please see
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
- Peace Corps Document (if applicable) - Certification of satisfactory service from the Director of Peace Corps to receive consideration.
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.


Cathy Gross
Phone: 215-861-5118
Fax: 215-861-5844
TDD: 215-861-5096
Agency Information:
Labor, Mine Safety and Health Administration
The Curtis Center
170 S. Independence Mall West
Suite 600 East
Philadelphia, PA
Fax: 215-861-5844


Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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