This Position Is No Longer Available
  1. Overview
  2. Duties
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  4. Benefits & Other Info
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Job Title:Supervisory Medical Records Administrator (Chief, HIMS)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:HO-13-2013-040-MVH-848621

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$70,225.00 to $91,291.00 / Per Year


Monday, February 25, 2013 to Monday, March 11, 2013




Full Time - Excepted Service Permanent


1 vacancy in the following location:
Honolulu, HI United StatesView Map


United States Citizens


Vacancy Identification Number (VIN): 848621

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  How would you like to become a part of a team providing compassionate care to Veterans?

SALARY:  Currently authorized a 12.25% Cost of Living Allowance (COLA) in addition to base pay. * COLA is subject to change without notice.


GRADE/STEP DETERMINATION:  For new appointees to the Veterans Health Administration, grade/step recommendation will be made by the Medical Records Administrator Professional Standards Board.


INCOMPLETE APPLICATIONS will receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration will not be considered for applicants who fail to submit a complete application package as explained in the required documents section on the "How to Apply" tab. We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, etc.


Incumbent is a Registered Health Information Administrator (RHIA) or a Registered Health Information Management Technician (RHIT), who serves as Chief of the Health Information Management Section providing administrative and technical medical record program management.  This position has full responsibility and accountability for planning, directing, reorganizing, coordinating and controlling the overall day-to-day aspects of Health Information Management. 


Management desires candidates with a minimum of a Bachelor's Degree.




As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to .


  • U. S. Citizenship
  • English Language Proficiency required
  • Background and-or Security Investigation required
  • The agency desires candidates who have completed their immunizations.


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Participates in short and long range planning of Health Information Management activities.  Will render advice, assistance and guidance in response to questions or problems posed by the Chief, Health Administration Service (HAS) or other Medical Center staff concerning policy determination such as requirements of the computerized medical record regarding implementation, release of information confidentiality, and security of medical records.  Responsible for leadership and supervision of the Health Information Management Section (HIMS) to include, but not limited to,   the file unit, scanning section and release of information.  The Chief, HIMS will be fully versed in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).  Ensures the medical centers medical record program meets all standards of Joint Commission, VA regulations and local policies.  Will represent the medical center as the medical records custodian for court appearances, and serves as liaison with District Counsel on all legal matters affecting patient care.  Responds to subpoenas for medical records, and testifies in court on behalf of the medical center.  As the Privacy Officer, will oversee all ongoing activities related to the development, implementation, maintenance of and adherence to policies and procedures on privacy and confidentiality in compliance with VA directives, handbooks and applicable laws and regulations.  As the FOIA Officer, oversees all ongoing activities related to receiving, processing and responding to Freedom of Information Act inquiries for the medical center.  The HIMS Chief provides leadership, management and supervision for the units and staff assigned.


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·         U.S. citizenship.  



(a)   At least 1 year of experience comparable to the next lower grade level that demonstrates the following KSAs;

    1.   Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management;

    2.   Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards;

    3.   Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures;

    4.   Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information;

    5.   Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records;

    6.   Ability to communicate and negotiate with professionals in higher level positions;

    7.   If the position is supervisory in nature, ability to plan, develop, direct, and evaluate health information or related functions;

    8.   If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resources management; and

    9.   If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, and property management..

Physical Requirements.   Must meet physical and mental requirements for the position. See VA Directive and Handbook 5019.

English Language Proficiency.   MRAs must be proficient in spoken and written English.

In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

Demonstrated Knowledge, Skills, and Abilities

1.   Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management;

*2.   Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches;

3.   Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole;

*4.   Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment;

*5.   If supervisory, ability to manage assigned resources;

*6.   If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit



Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at .


This position will be filled on a full-time permanent basis.  Upon completing any required probationary period, the position will be permanent.

This position is in the Excepted Service and does not confer competitive status. 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.


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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.    Click the following link to view and print the occupational questionnaire: TAG:Link to Full Questionnaire.

2.    Print this 1203FX form to provide your response to the occupational questionnaire: .

3.    Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.    Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.    Complete this cover page using the following Vacancy ID: TAG:VacancyID.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.    Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on TAG:Closing Date.


 Links to available online documents below:

1.    VA Form 10-2850c - Application for Associated Health Occupations (Available at

2.    Optional Form 306 - Declaration for Federal Employment (Available at 

3.    If prior military service, include all copies of your DD Forms 214.   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at  

If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action


Mark S. VanHuss
Phone: (808)433-0187
Agency Information:
VHA Pacific Islands HCS
459 Patterson Road
Honolulu, HI


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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