This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Support Specialist (Realty Assistant)

Department:General Services Administration

Agency:Public Buildings Service

Job Announcement Number:1309024VBDE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,852.00 to $68,702.00 / Per Year

OPEN PERIOD:

Monday, February 25, 2013 to Friday, March 08, 2013

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full-time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Los Angeles, CA, USView Map

WHO MAY APPLY:

All United States citizens and nationals (residents of American Samoa and Swains Island).

JOB SUMMARY:

You may have heard GSA called 'the government's landlord', but GSA is about more than just buildings...We're a vehicle management and acquisition service...a real estate manager...an IT solutions provider...a global supply chain manager...and more! GSA provides innovative solutions for Federal agencies that include products, services, workspace, and expertise to build a more high-performing, efficient, sustainable, and transparent government for the American people. And, since our jobs are as diverse as the services we provide, GSA is a great place to start, build, and expand your career.

As a Program Support Specialist, you will provide direct support to the Real Estate Acquisition Division, Los Angeles Branch. This position is located in the Real Estate Acquisition Division at 300 North Los Angeles Avenue, Los Angeles, CA 90012

 

GSA offers its employees a wide range of benefits including:

  • Federal health insurance plans (choose from a wide range of plans)
  • Life insurance coverage with several options to choose from
  • Leave policies to help you take care of your personal, recreational, and health care needs
  • Thrift Savings Plan (similar to a 401(k) plan)
  • Flexible work schedules and telework
  • Transit and child care subsidies
  • Training and development
GSA has been repeatedly named by the Partnership for Public Service as one of the 'Best Places to Work in the Federal Government'.

KEY REQUIREMENTS

  • Background security investigation required
  • Applicants must be U.S. Citizens or nationals
  • Apply online (See How to Apply section.)
  • To qualify based on educational requirements, you must submit transcripts.

DUTIES:

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Performs a number of support functions within the Branch, to include the following:

  • Performs a wide variety of analytical and evaluative work, projects and/or studies related to agency administrative and program activities, including the following representative duties:
  • Coordinates reviews and prepares draft response to Audits for the Branch for the approval of the Branch Chief. Review for completeness, accuracy and financial integrity. Maintain and track any follow on action items either internal or external to the Branch.
Realty Support Work:
  • Based on review of requirements for space from government agencies, creates for Leasing Specialist/Leasing Contracting Officer review, a solicitation package for offers for leased space in commercial buildings or for construction of new buildings to house federal agencies.
  • Evaluates lease proposals for technical adequacy and responsiveness based on comparison to agency's requirements; to market survey of what is available in the area; etc.; may conduct an on-site review of the property.
  • Updates lease documents for commercial properties: On select small lease cases from specifications provided by agencies or otherwise based on Leasing Specialist's/Leasing Contracting Officer's input approval reviews and completes supplemental lease agreements and prospective documents.
  • Computes adjustment to leases, using the applicable escalation clause and calculates the amount owing the lessor due to increase in labor index, annual lease escalation, etc.; submits documents for payment.
  • Proceses accruals to obligate money for costs as annual tax escalation.
  • Performs lease administration functions: Coordinates with tenant agencies, field offices, lessors, Design and Construction, etc.; documents contacts with lessors.
  • Manage and track Reimbursable Work Authorizations (RWAs) related to tenant improvements/transfer princing: Identifies expense, funds allocation, payment processing, verification of work completion. Ensures that RWAs follow National and Regional policies and procedures.
  • Review and analyze a variety of financial reports to ensure validity and integrity.
  • Prepares status reports independently with very little review, and analyze and oversee fund activities (such as Open Items, Invoices, Credit Card logs, etc.) including appropriate funds from other agencies in accordance with the Anti-Deficiency Act for specified Budget Activities.
  • Responds to audits by preparing supporting documentation for specified Budget Activities.
  • Drafts, reviews and/or estoppel certificates.
  • Process PS documents, lump sum payments, receiving reports, etc. Data entry into IRIS, RETA, etc. Maintain a list of charges (1814), and process invoice payments.


QUALIFICATIONS REQUIRED:

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The GS-9 salary range starts at $52,852.00 in Los Angeles, CA per year, if you meet the following qualifications.

 

You must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. To qualify, you must demonstrate at at least one year of specialized experience equivalent to the GS-7 level or higher in the the Federal service. **EXPERIENCE MUST HAVE INCLUDED: Processing change of ownership documents and experience reviewing and analyzing financial reports to ensure accuracy and timeliness of real estate transactions. Examples of such experience are: direct experience interpreting and analyzing realty space lease documents and contractual agreements, occupancy agreements and client billing records to ensure correct billing, appropriate reimbursements and fulfillment of contractual obiligation, etc.

 

SUBSTITUTION OF EDUCATION A master's or equivalent level degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B or JD, if related to the position or; A Combination of related graduated level education and appropriate experience that together meet the qualification requirement of this position.

 

 


A master's or equivalent level degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B or JD, if related to the position or; A Combination of related graduated level education and appropriate experience that together meet the qualification requirement of this position.

If selected, you must meet the following conditions:

  • Serve a one year probationary period (unless you have previously satisfied this requirement).
  • Be able to make a direct deposit of your salary check to a financial organization.
  • Males born after December 31, 1959 must have registered with the Selective Service.
  • Complete a "Declaration of Federal Employment" (OF-306) to determine suitability for Federal employment.
  • Undergo a background security investigation and receive a favorable adjudication.
  • If you are not a current GSA employee, you must complete the Department of Homeland Security (DHS) Form I-9 to determine identity and employment (work status) eligibility. GSA will verify the information through the DHS e-Verify automated system. Any identified discrepancies must be resolved as a condition of continued employment.

HOW YOU WILL BE EVALUATED:

The Category Rating procedure is being used to rate candidates. If you are found qualified for the position, your responses to the self assessment vacancy questions will be used to place you in one of the following categories: Qualified, Well Qualified, Best Qualified. Your responses to the vacancy questions must be supported by your resume or the Human Resources Specialist may adjust your responses lower. Within these categories, applicants eligible for veterans' preference will receive selection priority over non-veterans. Appropriate documentation must be received to adjudicate veterans' preference.

 

You will be evaluated on the vacancy related questions that were designed to assess your overall possession of the following competencies/knowledge, skills, and abilities: 1. Knowledge of real estate law and contracting requirements used in lease administration. 2. Knowledge of real estate terminology to complete leasing documents. 3. Skill in real estate automated systems and databases. 4. Skill in processing and analyzing real estate tax and operating cost (CPI) escalations. A variety of assessments/assessment tools may be used to evaluate candidates for specific vacancies covered by this announcement.

 

Candidates will be notified when further assessments are implemented and provided with instructions on how to access and complete the assessment(s). Be sure to APPLY EARLY as most assessments must be completed fully and submitted before the announcement closing. If you are an Interagency Career Transition Assistance Plan eligible or a GSA Career Transition Assistance eligible, you must be considered well qualified (minimum score or 85) to receive priority. ICTAP/CTAP


To preview questions please click here.


BENEFITS:

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GSA offers a comprehensive benefits package. To explore the major benefits offered to most Federal employees, see Benefits.

OTHER INFORMATION:

Bargaining Unit status: AFGE

 

GSA does not accept applications or application materials submitted with Government-paid postage.

 

Travel, transportation, and relocation expenses are not authorized for this position. Any travel, transportation, and relocation expenses associated with reporting for duty in this position will be the responsibility of the successful applicant.

 

Additional vacancies may be filled from this announcement as needed. This vacancy announcement does not preclude filling this position by other means. Management also has the right not to fill the position.



HOW TO APPLY:

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You must submit a complete application including any required documents prior to 11:59 pm Eastern Time on the closing date of the Announcement. Errors or omissions may result in your not being considered for this vacancy. For information on applying for a GSA vacancy, please visit Applying for a GSA Job We will only consider applications submitted through the online process listed below unless an exception has been approved by a representative of the HR Office listed on this announcement. A description of the online process is provided below:
  1. Select the "Apply Online" button. Log on to OPM's USAJOBS to access your existing resume or to create a new one.
  2. From your account, select which resume you wish to submit. You also have the option of attaching any required documents saved in your USAJOBS account. Click "Apply for this Position Now!"
  3. You will be redirected to GSA's automated system, GSAjobs. First time users will be asked to respond to "Account Creation" questions. If you are a return GSAjobs user, click the links on the left to review and update any necessary profile information before continuing on with the application process.
  4. You will be prompted to respond to "Eligibility Questions" which will be used to determine your eligibility to apply for various types of vacancies. If you are a return user, these fields will pre-populate with your previous responses. Please review and make any necessary changes before proceeding.
  5. Next, you will be asked to respond to vacancy specific questions regarding your qualifications and the knowledge, skills, abilities, and/or other competencies required to successfully perform this position.
  6. Submit any required documents (see below). A "Vacancy Documents" page is automatically displayed by the GSAjobs system. Most documents become part of your permanent electronic file and you need to submit them only once unless you wish to update. You can view the Description column next to each form to determine if a previously submitted document is on file. For each document you must submit, select one of the following options in the "Action" column:
    • "Upload" - Using the Document Manager, upload document (.gif, .jpeg, .png, .rtf, .pdf, and .doc format only) directly from your computer;
    • "USAJOBS" - Using the Document Manager, download a document you previously attached from your USAJOBS account for this vacancy.
    • "FAX" - Print the Fax Cover Sheet, then fax cover sheet and document(s) to the listed phone number. We strongly recommend you read the "Fax Instructions" provided on the Document Manager page prior to printing the Fax Cover Sheet and faxing your information.
  7. At this point, if you are determined to be qualified for the position based upon your previous responses, additional assessment questions may be presented.
  8. Finally, you'll receive an Application Review Page which allows you to review the information that will be submitted. You can save a copy of your application by selecting the 'Save PDF' button. Click the FINISH button to submit your application.
Note: If you cannot complete any part of the application process listed above, contact the Human Resources Office/representative listed on the announcement prior to the announcement deadline for instructions on how to proceed. Be sure to receive prior HR approval to deviate from these instructions so that your application will be considered.

REQUIRED DOCUMENTS:

Please review the following to determine which documents you must submit in order to complete your application. **If you are qualifying based on educations, you MUST include a copy of your transcripts! ICTAP/CTAP: Submit proof of eligibility including agency notice; SF-50, Notification of Personnel Action (or similar agency form); and most recent performance rating. Veterans: Submit proof of preference claim (DD214 & SF-15 if applicable; or submit official statement of service if on active duty). College Transcripts: Submit a photocopy of your college transcript(s) if the qualifications for this announcement have an education requirement, or if you are using education to meet all or part of the qualification requirements. If slected, an official/sealed transcript will be required prior to appointment. For education completed outside the United States, submit a valid foreign credential evaluation. See OPM's General Policies for information on crediting education. Eligible

AGENCY CONTACT INFO:

Valerie Brown
Phone: 415-522-2669
Fax: 999-999-9999
Email: valerie.brown@gsa.gov
Agency Information:
GSA, Public Buildings Service
450 Golden Gate Avenue, 5th floor
Human Resources Office (CPK)
San Francisco, CA
94102
US
Fax: 999-999-9999

WHAT TO EXPECT NEXT:

If your application is complete, we will review your application to ensure you meet the basic qualification requirements. We will further evaluate each applicant who meets the basic qualifications on the knowledge, skills, abilities, and/or competencies required of the position. Candidates in the highest quality category will be referred to the hiring manager for further consideration and possible interview. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the deadline for applications. Thank you for your interest in working for U.S. General Services Administration!

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Job Announcement Number:

1309024VBDE

Control Number:

338450800