This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant (OA)

Department:Department Of Justice

Agency:Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Job Announcement Number:13-SDTX-845921-MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,907.00 to $45,376.00 / Per Year

OPEN PERIOD:

Monday, February 25, 2013 to Friday, March 15, 2013

SERIES & GRADE:

GS-0303-06

POSITION INFORMATION:

Part Time 20 hours - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

Few vacancies in the following location(s):
McAllen, TX United StatesView Map
Brownsville, TX United StatesView Map
Corpus Christi, TX United StatesView Map
Laredo, TX United StatesView Map

WHO MAY APPLY:

Government-wide (All) - Current/former permanent competitive service employees in the federal government, including well-qualified surplus and displaced federal employees (CTAP and ICTAP) in the local commuting area. Persons eligible for non-competitive appointment under a special hiring authority or certain veterans may also apply (See "Benefits and Other Information").

JOB SUMMARY:

If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty, and the property of citizens.

The United States Attorneys Office is a great place to work. The Department of Justice ranked #11 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #17 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2011 Ratings" published by the Partnership for Public Service. See www.bestplacestowork.org.

 

For more information on the Department of Justice and the United States Attorneys Offices, visit http://www.justice.gov/usao/.

 

To view the entire announcement, including instructions on how to apply, click on tabs above.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • Background investigation, credit check, and drug test required.
  • You must be registered for Selective Service, if applicable.
  • You must be able to type 40 words per minute.

DUTIES:

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If selected for this position, you will perform a variety of administrative, clerical and support services tasks in such areas as travel, supplies, property accountability, facilities/equipment maintenance tracking, purchasing and bill payment, file/records management, and reports/correspondence for the United States Attorney's Office, Southern District of Texas.  Typical work assignments will include: 

  • Collecting, arranging, and evaluating data for analysis;
  • Preparing purchase requests and resolving purchase card related issues;
  • Maintaining responsibility for overall documentation management related to credit card purchases;
  • Assisting in ensuring property which must be accounted for is recorded, located, and utilized;
  • Making travel arrangements for personnel;
  • Preparing and assisting travelers with travel vouchers upon their return;
  • Preparing a variety of documents, forms, and reports requiring composing and/or editing data; and
  • Receiving and reviewing incoming mail, correspondence, bills, orders, etc., and determining which require supervisor's review and which may be handled personally.

 

Responsibilities will increase and assignments will become more complex as your training and experience progress.

 

Occasional travel may be required for training purposes.


QUALIFICATIONS REQUIRED:

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GS-6:  To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level as defined below:

 

Specialized Experience is defined as experience that equipped you with the competencies needed to perform the job duties.  Examples of specialized experience include: providing clerical and administrative support to employees; using automation processing software and equipment in performing assignments; maintaining files and records; sorting and distributing mail; reviewing documents for completeness of information; and preparing correspondence/documents using advanced word processing software functions.

 

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

 

 


There is no education substitution at the GS-06 level. 

If selected, you may be required to complete a one year probationary period.

 

Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.

 

You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

HOW YOU WILL BE EVALUATED:

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

 

You will be rated on the following Competencies:

 

Manages and Organizes Information - Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

 

Self-Management - Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.

 

Organizational Awareness - Knows how social, political, organizational, and technological systems work and operates effectively within them.  This includes the policies, procedures, rules, and regulations of the work or organization.

 

Applies Technology to Tasks - Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers, or other technologies as they are related to performing tasks.

 

Oral Communication - Expresses ideas and facts to individuals or groups effectively; makes clear and convincing oral presentations; listens to others; facilitates an open exchange of ideas.

 

Technical Competence - Knowledge of how to perform one's job.  Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.

 

The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link View Assessment Questions


BENEFITS:

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Payment of relocation expenses will not be authorized.

 

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits.



OTHER INFORMATION:

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp

 

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.

 

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

 

Special Employment Consideration- Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click here:Special Hiring Authorities . You must specify in your questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

 

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

 

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

 

EEO Statement:The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.



HOW TO APPLY:

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You may apply online or fax in your documents. Applying online is the quickest and most convenient way to process your application and track your status.

The complete Application Package to include all required documents listed below must be submitted by 11:59 PM Eastern Standard Time on Friday, March 15, 2013.

To begin the online process, follow these steps:

  1. Click the Apply Online button at the upper right hand corner of this screen.  You will either need to create an Application Manager account or log in with your current user id and password.  Once you log in, follow the prompts to complete the Occupational Questionnaire. You must click the Submit My Answers button at the end of this process.
  2. To fax supporting documents that you are unable to upload, complete this cover page,http://staffing.opm.gov/pdf/usascover.pdf and use the following Vacancy ID, 845921 Fax your documents to 1-(478)-757-3144. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.

If you cannot apply online, follow these steps:

  1. Print a copy of this vacancy announcement.
  2. Print the Occupational Questionnaire using the link here so that you can read the questions offline.View Occupational Questionnaire.
  3. Print the OPM Form 1203-FX, in order to provide your responses to the Occupational Questionnaire. You may obtain the form by using this URL link, http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdfYou may omit any optional information; however, you must provide responses to all required questions.
  4. Be sure to double check your application before submission. Fax the completed 1203-FX, resume, and supporting documents to 1-(478)-757-3144. Your 1203-FX will serve as a cover page for your fax transmission. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.


REQUIRED DOCUMENTS:

You must provide a complete Application Package, which includes:

 

Required: Your responses to the Occupational Questionnaire. (Online or 1203-FX)
Required: Your resume showing relevant experience and dates of employment (cover letter optional).

Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, full performance level (FPL), and proof of competitive service status; AND a copy of your most recent performance appraisal.
Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)
Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).

AGENCY CONTACT INFO:

Celeste Salazar
Phone: (713)567-9329
TDD: (713) 718-3310
Email: CELESTE.SALAZAR@USDOJ.GOV
Agency Information:
Executive Office for US Attys
Do Not Mail Applications
You Must Apply Online
Washington, DC
20530

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit check, and drug test by urinalysis. We expect to make a final job offer within 80 days after the closing date of the announcement.

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Job Announcement Number:

13-SDTX-845921-MP

Control Number:

338444500